Skip to main content

Job Standard for Event Technical Coordinator

View in Google Docs/Download

Employee Name:

Employee ID:

Employee PCN:

How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Event Technical Coordinator Overview

  • Person Group: Classified
  • Job Code: 2647
  • Pay Grade: H
  • FLSA Status: Non-Exempt
  • Career Level: Level 2
  • Family: Performing Arts
  • Function: Event Support

Purpose

To coordinate event technical production staff and equipment operations for a multipurpose entertainment facility; operate electronic equipment; perform related work.

Level Scope

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Minimum Qualifications

Experience: scheduling and coordinating crews in the set up and tear down of equipment in a concert or entertainment environment; operating and maintaining commercial audio systems.

Knowledge, Skills, and Abilities

  • Knowledge of principles and processes for providing customer and personal services
  • Knowledge of media production, communication, and dissemination techniques and methods.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology
  • Ability to communicate information effectively

Essential Functions

Key Responsibilities

60% of Time the Event Technical Coordinator must:

  • Plans and organizes event technical staffing, equipment and facility requirements; meets with event production staff to determine production needs and establish schedules; trains, schedules, coordinates and supervises crews in all aspects of technical setups to include sound equipment, lighting equipment, staging and flooring; coordinates production requirements such as dirt fills for rodeos and special flooring for ice shows; makes recommendations on hiring, evaluation, and personnel actions for student workers; completes forms and prepares written reports; monitors event budgets and expenditures; may assess weights and loads on facility grid system to determine proper rigging points and whether stress loads are within structural limits; may supervise and train crews in up and down rigging.
  • Operates lighting and audio equipment; operate forklift; maintains and repairs staging and flooring; establishes and maintains preventive maintenance schedule for sound and lighting equipment, flooring, staging, and other equipment as needed; recommends equipment replacement; maintains inventory of parts and supplies; may perform up and down rigging of show equipment on grid system.

35% of Time the Event Technical Coordinator

  • Determined by department needs

5% of Time the Event Technical Coordinator

  • Perform other duties as assigned

Work Environment and Physical Demands

The employee in this position is required to work varied schedules to meet production needs. Some positions involve standing and squatting on catwalks and beams 70 feet above floor level.

Travel Requirement

Not applicable for Event Technical Coordinator

Career Path

Facility Scheduling Coordinator

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.