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Job Standard for Events Coordinator

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Employee Name:

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name, ID# and PCN#.

Events Coordinator Overview

  • Person Group: Professional
  • Job Code: 75799
  • Pay Grade: P4
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Communications & Marketing
  • Function: Marketing

Purpose

Manage the scheduling, event coordination, and calendars for multiple campus venues and facilities using a computerized reservation system.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years’ experience or relevant professional experience.

Knowledge, Skills and Abilities

  • Knowledge of principles and processes for providing customer and personal services
  • Experience of event scheduling and planning
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
  • Talking to others to convey information effectively
  • Attention to detail

Essential Functions

Key Responsibilities

60 % of Time Events Coordinator will:

  • Interpret and/or explain policies and procedures as pertaining to the designated venues.
  • Conducts pre-event planning and coordination meetings with clients and will also serve as an Event Manager as they are the direct contact between the client and the facility.
  • Coordinates, collects, organizes and distributes information from event and conference planners and staff.
  • Schedules all public meeting facilities using scheduling software.
  • Coordinates conference services with campus departments such as University Dining, Athletics, FO&M, Campus Rec, Morrison Center, Security, Yankee, and Parking.
  • Meets with clients to determine needs and provide technical assistance in the planning stages of each conference.

35% of Time Events Coordinator:

  • Can be determined by department needs

5% of Time Events Coordinator:

  • Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting and carrying material weighing up to 50 pounds; some positions may involve moving, lifting and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection

Travel Requirement

Not applicable for Events Coordinator

Career Path

Marketing/Promotions Coordinator

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.