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Job Standard for Facility Scheduling Coordinator

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  • Employee Name:
  • Employee ID:
  • Employee PCN:

    How to use this Job Standard:

    1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
    2. Click “View in Google Docs/Download” and download to Word.
    3. Under Essential Functions you may add an additional 35%, specific to your department needs.
    4. Complete this standard before creating the job announcement and posting the position.
    5. This standard will be used as the new Job Description for the prospective employee.
    6. After hire is complete, insert Employee Name and PCN#

    Facility Scheduling Coordinator Overview

    • Person Group: Classified
    • Job Code: 05280
    • Pay Grade: J
    • FLSA Status: Non-Exempt
    • Career Level: Level 3
    • Family:
    • Campus Planning & Facilities
    • Function:
    • Facilities Operations Services

    Purpose

  • To plan and coordinate utilization and scheduling of campus space; coordinate equipment and facility set-up for meetings, conferences, and special events; provide technical assistance in planning conferences and meetings; coordinate catered food service for events; supervise staff; perform related work.

    Level Scope

    Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

    Minimum Qualifications

  • Some knowledge of: supervisory practices. 
  • Experience: planning and coordinating facility scheduling, food service, and facility and equipment set-up for a variety of events including meetings and conferences; interpreting and applying policies and procedures and explaining them to others; allocating expenditures, reconciling accounts, and making fund transfers; resolving conflicts.

    Knowledge, Skills, and Abilities

    • Knowledge of principles and processes for providing customer and personal services, including needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
    • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records
    • Careful about detail and thorough in completing work tasks

    Essential Functions

    Key Responsibilities

  • 60% of Time the Facility Scheduling Coordinator must:
    • Confers with customers to schedule events and determine space, equipment, audio/visual, security, and set-up needs; coordinates food and beverage; interprets and explains university policies and charges; approves contracts or agreements; may develop and implement public relations and marketing strategies; recommends revisions to pricing schedules, computerized scheduling system, and policies and procedures; prepares and/or processes billing for services.
    • Coordinates with other departments; resolves complaints and problems. 
    • Prepares and monitors budget; supervises development; represents the university at meetings; plans space utilization; prepares and supervises the preparation of reports; hires, trains, schedules and evaluates staff.

    35% of Time the Facility Scheduling Coordinator

    • Determined by department needs

    5% of Time the Facility Scheduling Coordinator

    • Perform other duties as assigned

    Work Environment and Physical Demands

  • Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

    Travel Requirement

    Not applicable for Facility Scheduling Coordinator

    Career Path

    Professional Facility Services Manager

    Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

    Disclaimer

  • Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.