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Job Standard for Fixed Assets, Manager

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Employee Name:

Employee ID:

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Fixed Assets, Manager Overview

  • Work Type: Professional
  • Job Code: 75705
  • Pay Grade: P7
  • FLSA Status: Exempt
  • Career Level: Supervisor
  • Family: Finance & Business Operations
  • Function: Finance


Responsible for creating and communicating key financial and business analysis/support to management on capital expenditure and depreciation trends. Requires technical accounting knowledge of the long-lived asset process, and leads the Fixed Asset department.

Level Scope

Provides immediate supervision to a unit or group of operational or technical employees. Sets and delegates day-to-day tasks to achieve operational objectives. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls. Problems typically involve a single area, process or constituent group. Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.

Minimum Qualifications

Bachelor’s Degree or equivalent relevant experience

Knowledge, Skills, and Abilities

  • Ability to think critically and analytically to proactively solve problems
  • Strong independent decision-making ability
  • Knowledge of technical accounting practices
  • Knowledge of customer service principles and ability to understand complex scenarios

Essential Functions

Key Responsibilities

60% of Time the Fixed Assets, Manager must:

  • Perform capital project accounting and reporting utilizing the current asset management system
  • Prepare financial and statistical reports, provide information to University staff regarding accounting practices and procedures, and reconcile general ledger accounts.
  • Supervise staff and daily operations of inventory control
  • Oversee testing which includes coordinating with the Systems Analyst the process testing during the installation of patch sets, and software upgrades
  • Account for all DPW projects, all new capital grant projects, and any other projects where budgets are tracked against actual, and an asset is being created
  • Asset management module including understanding all aspects of reconciliation and reporting from the Asset Management module.
  • Management reporting
  • Prepare audit workpapers and assist with the annual audit

35% of Time the Fixed Assets, Manager

Determined by department needs

5% of Time the Fixed Assets, Manager

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Fixed Assets, Manager

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.