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Job Standard for Fleet Manager

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Fleet Manager Overview

  • Work Type: Professional
  • Job Code: 75306
  • Pay Grade: P7
  • FLSA Status: Exempt
  • Career Level: Manager
  • Family: Campus Planning & Facilities
  • Function: Parking & Transportation


The Fleet Manager is responsible for planning, directing, managing, coordinating and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles. Fleet manager also serves as the primary contact concerning the vehicle fleet and operations. Fleet Manager will make the ultimate decision whether a vehicle is safe to have on the road.

Level Scope

Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.

Minimum Qualifications

Bachelor’s Degree and 2 years experience or relevant experience

Knowledge, Skills, and Abilities

  • Experience as an auto mechanic
  • Experience in creating and establishing fleet policies and procedures, from vehicle assignment to replacement cycling, from personal use to accident reporting
  • Experience in price, spec, and purchase or lease vehicles Understand and track total cost of ownership (TCO)
  • Budgetary experience negotiating skills

Essential Functions

Key Responsibilities

60% of Time the Fleet Manager

  • Direct supervision, hiring and evaluating the work of employees as a first-line supervisor
  • Fleet Manager is responsible in deciding whether a vehicle makes environmental standards,  whether a vehicle should be assigned to better meet the needs of the University, whether a vehicle should be purchased, accepted as a donation or disposed of.
  • Develops and administers vehicle/equipment asset management processes from procurement to disposition.
  • Create vehicle purchase specifications and purchase vehicles for all University departments.
  • Establish and monitor purchasing, operational and replacement strategies and practices for most cost effective operation.
  • Develop and implement training modules for vehicles and equipment use and care.
  • Oversees the on campus fueling stations. Reducing the Fleet’s carbon footprint and environmental impact.
  • Responsible for all aspects of operation for a full-fledged vehicle maintenance facility and one satellite equipment repair shop
  • Ensure unit compliance with all Federal, State & Local laws and regulations related to vehicle repair shop operations and vehicle and mobile equipment use and care

35% of Time the Fleet Manager

Determined by department needs

5% of Time the Fleet Manager

Perform other duties as assigned

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Some Travel for Fleet Manager

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.