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Job Standard for Grants Management

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How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Grants Manager Overview

  • Work Type: Professional
  • Job Code: 75282
  • Pay Grade: P11
  • FLSA Status: Exempt
  • Career Level: Manager
  • Family: Finance & Business Operations
  • Function: Research Administration


This position exists to ensure proper and efficient administrative operation of research grants by overseeing the daily operations of and the associated administrative staff members. The Grants Manager will also work with the team in the pursuit of funding opportunities and dissemination of research results.

Level Scope

Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.

Minimum Qualifications

Bachelor’s Degree and 2 years experience.

Knowledge, Skills, and Abilities

  • Knowledge of staff management and support functions.
  • Understanding of grant proposal process, regulatory compliance.
  • Knowledge of project management phases and tools/processes used to deliver projects.
  • Strong verbal and written communication skills that demonstrate the ability to present and communicate complex technical information, problems and alternative solutions to a broad range of technical and non-technical staff.
  • Ability to develop collegial working relationships within the unit and across campus.
  • The position also requires: a high level of accuracy, extraordinary attention to detail, solid proofreading skills, ability to multi-task and adhere to deadlines and adherence to ethical and legal standards in institutional research.

Essential Functions

Key Responsibilities

60% of Time the Grant Manager must:

  • Instituting and executing a project management framework. Supervision and execution of the framework components include: reporting, collaborative agreements that include co-authorship, PIs funding (spending plan), data management (storage and sharing)
  • Ensure the Project Investigators are able to make appropriate progress on deliverables.
  • Ensure regulatory compliance of externally funded programs for the team; ensure that the university and all investigators, faculty, and students involved with the programs maintain compliance with respect to the goals, regulations, and budgets of the programs.
  • Assess team training needs and requirements; provide training or arrange for in-house or external training workshops.
  • Oversee and facilitate human resource management function to ensure university policies, procedures, and precedents that govern HR processes are followed. This includes the recruitment and hiring of grant related personnel.
  • Management of administrative operations and administrative support staff and budget.

35% of Time the Grants Manager

Determined by department needs

5% of Time the Grants Manager

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and requiring wearing hearing protection.

Travel Requirement

Occasional overnight travel may be required for employee development training, resolving disputes, and other matters.

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.