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Job Standard for Human Resource Associate

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Employee Name:

Employee ID:

Employee PCN:

How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Human Resource Associate Overview

  • Person Group: Classified
  • Job Code: 05158
  • Pay Grade: I
  • FLSA Status: Non-Exempt
  • Career Level: Level 2
  • Family: Human Resources
  • Function: HR Generalist

Purpose

To perform specialized human resource and administrative support tasks to maintain professional human resource functions; perform related work.

Level Scope

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area or specialization or responsibility with minimal supervision.

Minimum Qualifications

Some knowledge of:  human resource management concepts.

 

Good knowledge of: administrative support functions including organization skills, composing business documents, compiling and summarizing data, and customer service.

 

Experience: interpreting and applying employment laws, rules, regulations and policies.

Knowledge, Skills, and Abilities

  • Ability to communicate effectively in writing and orally to convey information effectively
  • Knowledge of principles and processes for providing customer and personal services
  • Knowledge of administrative and clerical procedures and systems

Essential Functions

Key Responsibilities

60% of Time the Human Resource Associate must:

  • Performs a variety of administrative support activities that are integral to the State’s Human Resource information processing such as maintaining employee record systems, responding to requests for information, orienting new employees, reviewing personnel actions for compliance with federal, state and agency rules, policies and procedures, and preparing and submitting personnel, payroll and benefits documents.
  • Provides assistance to human resource or management staff. Recruitment responsibilities may include composing recruitment announcements and advertisements, creating, modifying and implementing recruitment plans including working with agency human resource or management staff to review applicant information, explain application and hiring processes and supporting managers regarding recruitment and selection practices
  • Training activities may include researching, coordinating and participating in training.
  • Employee relations activities could include recommending changes to human resource policies, and assisting in the problem-solving process.
  • May conduct preliminary classification work including collecting job analysis data, recommending revisions to existing class specifications and evaluation mechanisms, and compiling compensation data
  • May lead or supervise support staff.

35% of Time the Human Resource Associate

Determined by department needs

5% of Time the Human Resource Associate

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day.

Travel Requirement

Not applicable for Human Resource Associate

Career Path

Human Resource Specialist, Office Services Supervisor 2, Management Assistant

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.