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Job Standard for Human Resource Generalist

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Employee Name:

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  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Human Resource Generalist Overview

  • Person Group: Professional
  • Job Code: 75794
  • Pay Grade: P4
  • FLSA Status: Exempt
  • Career Level: Associate
  • Family: Human Resources
  • Function: Human Resources Generalist


To provide human resource services and support in one or more of the following areas: consultation and training in human resource areas, application review and candidate testing, recruitment, job analysis and classification, absence management, employment program administration; perform related work.

Level Scope

Entry-level professional with limited or no prior experience to contribute on a project or work team.  Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives.  Works on developmental assignments that are initially routine in nature, requiring limited judgement and decision making. This level is typically focused on self development.  Requires theoretical knowledge through specific education and training.

Minimum Qualifications

Typically a Bachelor’s Degree or equivalent professional experience.

Knowledge, Skills, and Abilities

  • Ability to maintain employee confidence and protect HR operations by keeping information confidential
  • Ability to communicate information and ideas effectively to a diverse audience
  • Knowledge of: Human resource administration; equal employment opportunity/affirmative action concepts and legal requirements.
  • Experience: interpreting and applying laws, regulations, and policies; counseling employees on human resource matters.

Essential Functions

Key Responsibilities

60% of Time the Human Resource Generalist must:

  • Provide support for one or more HR units with the following typical responsibilities:
    • Employee Relations:  investigates personnel problems, reports findings and makes recommendations to management; coordinates grievance proceedings. Collaborate with team members on accommodation and absence management requests, leave expirations and the return to work process, communicating with employees and managers.
    • Talent Acquisition: counsels applicants and the public on career opportunities in state employment and explains application and hiring procedures; advises others regarding recruitment and selection practices and requirements; analyzes job application materials to determine whether candidates meet minimum qualifications; schedules and administers oral and written examinations. Recruitment: develops recruitment announcements; makes presentations on state employment at job fairs and before groups; performs Affirmative Action outreach recruiting efforts; coordinates and facilitates register and hiring process.
    • General: consults with and advises management on human resource issues and problems; reviews personnel actions and employment activities for compliance with federal, state and agency rules, policies and procedures; conducts employee orientation, performs or supervises preparation and submittal of personnel, payroll and benefits documents; establishes and maintains employee record system; responds orally and in writing to requests for information.
    • Compensation: Job analysis and classification: collects job analysis data, identifies classes of work and job requirements and develops class specifications; recommends appropriate classification.

35% of Time the Human Resource Generalist

  • Determined by department needs

5% of Time the Human Resource Generalist

  • Perform other duties as assigned

Work Environment and Physical Demands

Campus and various external sites, office environment

Travel Requirement

Not applicable for Human Resources Generalist

Career Path

Employee Relations Specialist, Talent Acquisition Specialist, Compensation

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.