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Job Standard for Institutional Research Analyst

Employee Name:

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How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information,
    2. add key responsibilities to the 35% of the time, specific to your department needs,
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Institutional Research Analyst Overview

  • Category: Professional
  • Job Code: 75669
  • Pay Grade: P7
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Academic Programs
  • Function: Institutional Research


Institutional Research Analyst (IRA) will conduct analyses to support University and Academic Affairs planning, evaluation, effectiveness, and reporting.  The IRA will extract, analyze, visualize, and describe a variety of institutional data for use internally for strategic decision-making and externally for informational and official reporting to state and federal agencies and other external organizations as assigned.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s degree and 2 years of experience or equivalent professional experience.

Knowledge, Skills and Abilities

  • Technical competence, including experience with SQL, SAS or similar programming language to extract and explore data from primary systems OR experience with PeopleSoft or other enterprise reporting system.
  • Analytical competence, including experience applying quantitative and qualitative research methods for the purposes of research, analysis, and reporting
  • Highly developed verbal and written communication skills that demonstrate the ability to present and communicate complex data, methods, technical information, problems and alternative solutions to a broad range of technical and non-technical audiences.
  • Demonstrated ability to analyze and organize data to derive meaningful insights, including the ability to communicate clearly verbally and in written, numerical and graphical forms.
  • Experience with data reporting and/or visualization tools such as Tableau, Microsoft BI, etc.
  • Strong customer service orientation and ability to interpret and respond to stakeholder and end-user requests and needs.
  • Ability to work as part of a team and develop productive working relationships with diverse groups of people.
  • Excellent organizational skills and time management skills.
  • The position also requires: a high level of accuracy, extraordinary attention to detail, solid proofreading skills, ability to multi-task and adhere to deadlines and adherence to ethical and legal standards in institutional research.
  • Knowledge and proficiency of relational database systems and tools is a plus.

Essential Functions

Key Responsibilities

60 % of the Time the Institutional Research Analyst will:

  • Apply analytical and problem solving skills to research and reporting projects
  • Apply technical/programming skills to extract, analyze, and explore data from primary systems.
  • Analyze and organize data to derive meaningful insights
  • Summarize and present data and results clearly and accurately in verbal and written communications and numerical and graphical forms
  • Conduct needs assessment and performs stakeholder and end-user research
  • Propose analytic reports to answer strategic, tactical, structured, or unstructured business questions
  • Prepare deliverables, such as dashboards, interactive worksheets/workbooks, and/or reports using appropriate tools.
  • Interpret and respond effectively to stakeholder and end-user requests and needs
  • Prepare written reports, visual data displays, and other types of presentations to assist in communicating data and analyses to a variety of audiences and stakeholders


35% of Time Institutional Research Analyst:

Can be determined by department needs

5% of Time Institutional Research Analyst:

Perform other duties as assigned

Work Environment and Physical Demands

General Office – Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. General office work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Travel Requirement


Career Path

Institutional Research Analyst, Senior.  Institutional Research Analyst, Principal

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.