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Job Standard for Library Acquisitions, Senior Manager

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Library Acquisitions, Senior Manager Overview

  • Person Group: Professional
  • Job Code: 75058
  • Pay Grade: P9
  • FLSA Status: Exempt
  • Career Level: Senior Manager
  • Family: Library
  • Function: Library


Plan, direct and supervise the operation staff of Acquisitions, Collections, Government Documents, Inter-library Loan and Serials. Oversee the acquisition of library materials in all formats. Draft and administer the library materials budget.

Level Scope

Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Manages experienced professionals who exercise latitude and independence in assignments. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and campus wide goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls with a focus on policy and strategy implementation. Manages systems and procedures to protect departmental assets and requires practical knowledge in leading and managing the execution of processes, projects and tactics within one area. May report to a Chair, Unit Director, or equivalent administrative management.

Minimum Qualifications

Bachelor’s Degree and 5 years relevant experience, including 1 year of management experience or equivalent professional experience.

Knowledge, Skills, and Abilities

  • Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and management of people and resources.
  • Knowledge of library collection management principles and MARC standards for bibliographic and holdings records.
  • Knowledge of library acquisition and inter-library loan practices, including fund accounting, order management, fulfillment, invoice processing and vendor relations.
  • Experience administering an automated acquisitions system and with components of an integrated library system, such as cataloging or circulation system and inter-library loan management system. Experience using a bibliography utility, such as OCLC.
  • Ability to perform duties through utilization of a variety of office information systems, MarcEdit, bibliographic utility, integrated library systems and web-based search engines and related resources.

Essential Functions

Key Responsibilities

60% of Time the Library Acquisitions, Senior Manager must:

  • Oversee the general operations of the Acquisitions and Collections Services including borrowing and lending of materials, the creation and maintenance of acquisitions, bibliographic, holdings and item records, physical processing of materials, bibliographic research.
  • Keep current on trends and developments in the field of library acquisitions and collections.
  • Coordinate collection development approval plans. Establish and implement policies and procedures
  • Hire, supervise and evaluate staff and provide staff development opportunities.
  • Ensure systematic expenditure of library materials budget, maintenance of an audit trail, appropriate vendor selection and use of library funds.  Prepare budgetary and statistical reports and the acceptance of gifts. Negotiate and maintain licensing for electronic resources.
  • Ensure maintenance of the Acquisitions system, ensure the integrity of automated acquisitions, bibliographic  and holdings records in the Voyager system, in the OCLC bibliographic utility and in Serials Solutions.
  • Develop and maintain relationships within the campus community, work with the Associate Deans to resolve issues related to the administration of the Acquisitions and Collections unit.
  • Serve on Library or University committees as assigned.

35% of Time the Library Acquisitions, Senior Manager

Determined by department needs

5% of Time the Library Acquisitions, Senior Manager

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Library Acquisitions, Senior Manager

Career Path

Assistant Director

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.