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Job Standard for Library Archivist, Associate

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Library Archivist, Associate Overview

  • Person Group: Professional
  • Job Code: 75633
  • Pay Grade: P4
  • FLSA Status: Exempt
  • Career Level: Associate
  • Family: Library
  • Function: Library


Participate in all functions of Special Collections and Archives, including access arrangement, description, and management of physical and electronic local history collections and university records.

Level Scope

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Minimum Qualifications

Bachelor’s Degree or equivalent professional experience.

Knowledge, Skills, and Abilities

  • Ability to plan, coordinate and maintain programs and services, including digital projects and related systems, processing collections and preservation of archival, manuscript and other historical materials.
  • Knowledge of theories and methods of archival functions, including arrangement, description, preservation, reference, outreach, and electronic records.
  • Experience with providing reference and research services regarding archives and manuscripts collections.
  • Ability to develop working relationships within the library, the University community and with a variety of external associates through effective use of written and verbal communication.

Essential Functions

Key Responsibilities

60% of Time the Library Archivist, Associate must:

  • Conduct reference interviews to assist patrons in accessing archival material, including reviewing research needs and topics to recommend additional collections and other library resources.
  • Instruct patrons in proper procedures in using analog and digital archival materials, ensuring proper use and security of the reading room.
  • Assist in updating policies and procedures for reading room, digital camera use and reproduction requests.
  • Accessions, arranges, and describes physical and electronic manuscript and university archives materials.
  • Assists with planning, scheduling, implementing, and documenting standards, policies, and best practices related to digital collections, metadata and schema, workflows, and quality control.

35% of Time the Library Archivist, Associate

Determined by department needs

5% of Time the Library Archivist, Associate

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and requiring wearing hearing protection.

Travel Requirement

Not applicable for Library Archivist, Associate

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.