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Job Standard for Library Assistant 1

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Library Assistant 1 Overview

  • Person Group: Classified
  • Job Code: 2931
  • Pay Grade: G
  • FLSA Status: Non-Exempt
  • Career Level: Level 1
  • Family: Library
  • Function: Library


To perform routine paraprofessional library work involving service to patrons, or collection and records maintenance, or bibliographic searching and verification; perform related work.

Level Scope

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Minimum Qualifications

Some knowledge of: : library terminology and functions.

Experience: locating library materials using a library catalog and classification scheme; using and applying basic library reference sources including indexes, almanacs and other common bibliographic sources; filing alphabetically, numerically, or chronologically; applying computer application software.

Knowledge, Skills, and Abilities

  • Knowledge of principles and processes for providing customer and personal services
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology

Essential Functions

Key Responsibilities

60% of Time the Library Assistant 1 must:

  • Incumbents in this class assist higher-level library assistants or professional librarians by performing paraprofessional library duties in patron or technical library services.
  • Questions patrons to determine information needs; responds to basic reference requests and inquiries; provides basic direction and instructs patrons in locating materials and use of collections and computer catalogs, indexes, and a variety of library equipment; performs basic searching involving use of computer terminals and standard bibliographic sources in computerized, microform or printed format; may review records and verify accuracy of bibliographic information to be entered into databases and on-line systems; corrects errors and uses computers to enter or retrieve a variety of data; supervises maintenance of files and library catalogs; inventories collection and searches for missing materials; organizes and shelves materials; collects and compiles a variety of data and produces a variety of statistical reports; identifies and recommends library materials for mending, binding, relabeling or replacement; may authorize billing of patrons for missing or damaged books; may prepare/compose correspondence;
  • May hire, train and supervise others involved in basic library work; may schedule, assign and evaluate work; may maintain training and procedures manual.

35% of Time the Library Assistant 1

Determined by department needs

5% of Time the Library Assistant 1

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Library Assistant 1

Career Path

Library Assistant 2

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.