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Job Standard for Library Circulation Manager

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Library Circulation Manager Overview

  • Person Group: Classified
  • Job Code: 02926
  • Pay Grade: J
  • FLSA Status: Non-Exempt
  • Career Level: Supervisor 1
  • Family: Library
  • Function: Library


To plan, organize, direct, and coordinate centralized circulation operations for a large library; perform related work.

Level Scope

Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls. Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.

Minimum Qualifications

Good knowledge of:  library operations; library collection and management practices; library classification systems.

Experience: selecting, training, and evaluating staff; planning, evaluating, setting priorities, and scheduling unit activities; preparing and maintaining statistical reports and records; interpreting and applying rules and regulations; assessing work procedures and developing or modifying as needed; resolving complaints and personnel conflicts; using an automated records system.

Knowledge, Skills, and Abilities

  • Supervisory practices
  • Knowledge of management principles involved in leadership technique and coordination of people and resources.
  • Ability to communicate effectively

Essential Functions

Key Responsibilities

60% of Time the Library Circulation Manager must:

  • Develops and evaluates work flow patterns and establishes operating standards and guidelines; develops policies and recommends changes; policies and procedures; prepares projections and provides input for budget development; monitors expenditures; coordinates purchasing of supplies; reconciles receipts and prepares deposit; supervises maintenance of accounts; analyzes delinquent accounts; researches problems and implements corrective action; prepares reports.
  • Responds to inquiries; serves as liaison with patrons, library staff/management and faculty; resolves patron service complaints and problems; negotiates and authorizes the reduction or cancellation of fines, bills or administrative holds placed on delinquent accounts; determines and authorizes/issues refunds; may instruct patrons; may serve as a member of various library committees.
  • Supervises maintenance of library’s collection; monitors input and output and troubleshoots and corrects problems; creates status codes for record changes; supervises staff; organizes and directs inventories; trains and supervises staff in operation and maintenance of microform readers/printers and copiers.
  • Projects staffing needs; plans and delegates work; interviews, hires, assigns and evaluates staff; resolves personnel problems; plans and conducts staff training and meetings; prepares, maintains, and updates training manuals;

35% of Time the Library Circulation Manager

Determined by department needs

5% of Time the Library Circulation Manager

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day.

Travel Requirement

Not applicable for Library Circulation Manager

Career Path

Library Section Manager, other professional positions.

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.