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Job Standard for Library Section Manager

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Library Section Manager Overview

  • Work Type: Professional
  • Job Code: 75059
  • Pay Grade: P8
  • FLSA Status: Exempt
  • Career Level: Manager
  • Family: Library
  • Function: Library Services

Purpose

Provide leadership and vision for life cycle management of Library’s licensed and subscribed content, evolving existing workflows and strategies to move the unit forward. Oversees and coordinates activities associated with management of Library’s electronic resources and continuing subscription collections including acquisition, licensing, access, discovery and maintenance. Supervises staff and may serve in a lead work capacity for other library assistants. Position administers the Library’s participation in the Federal Depository Library Program. Advises Head of Acquisitions and Collections and Associate Dean on the formulation and implementation of policy.

Level Scope

Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.

Minimum Qualifications

Bachelor’s Degree and 4 years relevant experience, including supervisory experience or equivalent professional experience.

Knowledge, Skills, and Abilities

  • Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and management of people and resources.
  • Knowledge of library acquisitions and collection management principles, including standards for cataloging, preservation, bibliographic and holdings records, electronic resource management systems and Federal Depository Library Program.
  • Knowledge of professional literature, knowledge bases and methods used to maintain current awareness of industry trends in technology and scholarly publishing industry.
  • Ability to develop constructive and cooperative working relationships within the library, the University community and with a variety of external associates through effective use of written and verbal communication.
  • Ability to perform duties through utilization of a variety of electronic devices,  office information systems, integrated library systems and web-based search engines and related resources.

Essential Functions

Key Responsibilities

60% of Time the Library Section Manager must:

  • Plan, organize and coordinate specialized library section operations among multiple departments and agencies. Establish and implement section objectives; evaluating options and recommending future direction and enhancements. Develop, recommend and implement policies, procedures, priorities and schedules. Prepare, design, and review reports. Develop databases for management information purposes and evaluate automated systems to determine systems’ abilities to meet operational requirements and recommend enhancements. Supervise the transfer of records between automated systems, establishing and maintaining information in online system, assuring integrity of data and quality control of records. Serve as resource, interpreting and ensuring compliance with library policy
  • Hire, supervise and evaluate staff and provide staff development opportunities. Direct the training and assignment of staff in the procedures and policies of the Section. Develop and revise training and procedure manuals.
  • Monitor budget, reconcile accounts and authorize expenditures.
  • Select and evaluate vendors, conferring to evaluate new products and services, and resolve problems.
  • Plan and organize technical activities involving circulation, collection development, maintenance and preservation; order receipt and catalog; maintain and create holding and bibliographic records in online catalogs, and supervise bibliographic verification.

35% of Time the Library Section Manager

Determined by department needs

5% of Time the Library Section Manager

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable

Career Path

Senior Manager

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.