Skip to main content

Job Standard for Library Specialist

View in Google Docs/Download


Employee Name:

Employee ID:

Employee PCN:

How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Library Specialist Overview

  • Person Group: Professional
  • Job Code: 75766
  • Pay Grade: P6
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Library
  • Function: Library


The purpose of Library Specialist positions is to provide specialized support and administration of library services.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action.  May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years relevant experience or equivalent professional experience.

Knowledge, Skills, and Abilities

  • Knowledge of professional literature, knowledge bases, and methods used to maintain current awareness of industry trends in the specialized field.
  • Ability to develop constructive and cooperative working relationships within the library, the University community, and with a variety of external associates through effective use of written and verbal communication.
  • Ability to perform duties through utilization of a variety of electronic devices, office information systems, integrated library systems and web-based search engines and related resources.
  • Experience working independently to create spreadsheets, run database queries and write reports, and experience working in a networked Windows environment.
  • Ability to plan, coordinate and implement programs and services involving complex projects, including experience managing large and ongoing projects and related systems.
  • Maintain knowledge of current and emerging systems, tools, and industry trends used to manage bibliographic and other data for resource management, access, and assessment.
  • Adept at grasping new concepts quickly, embodying the skills of a strategic thinker and good listener, while honing competencies in communication; research, planning and organizing; and project management.


Essential Functions

Key Responsibilities


60% of Time the Library Specialist must fill at least one of these functions:


  • Lead in the development of electronic records/digital asset management retention solutions and associated policies for depository of permanent University-wide electronic asset retention.
  • Conduct ongoing assessment and review of library resources to support collection development and budgetary decisions
  • Lead in the implementation and management of digital retention and preservation solutions and related standards for federal, state, local, and regional government publications;
  • Provide professional cataloging that meets multiple national and internationals standards to ensure discoverability of library materials;
  • Coordinates public services to support in-library users;
  • Manages the use and functionality of services including discovery, electronic and digital resource management, usage consolidation, and repositories; and/or supports library computing and software applications.


35% of Time the Library Specialist

Determined by department needs

5% of Time the Library Specialist

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and requiring wearing hearing protection.

Travel Requirement

Travel is not required.

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.