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Job Standard for Mechanical Systems Supervisor

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Mechanical Systems Supervisor Overview

  • Person Group: Classified
  • Job Code: 6610
  • Pay Grade: J
  • FLSA Status: Non-Exempt
  • Career Level: Supervisor 1
  • Family: Campus Planning & Facilities
  • Function: Mechanical


To plan, organize and direct installation, maintenance, and repair of heating, ventilating, and air conditioning (HVAC) systems; perform related work.

Level Scope

Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls. Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.

Minimum Qualifications

Good knowledge of: : reports required and recordkeeping for HVAC control systems; computerized HVAC control and fire alarm systems; steam distribution systems; energy conservation techniques.

Some knowledge of: supervisory practices.

Experience: operating, maintaining, diagnosing problems and repairing HVAC systems including boilers, air conditioners, chillers, and electric, electronic, and pneumatic heating and cooling controls; firing boilers; performing electrical repairs on HVAC motors, pumps, and related systems; preparing specifications for HVAC contracted jobs; estimating time and material of HVAC work; reading blueprints and specifications for HVAC, electrical, and plumbing installations.

Knowledge, Skills, and Abilities

  • Knowledge of machines and tools, including their designs, uses, repair, and maintenance
  • Knowledge of business and management principles involved in planning, production methods, and coordination of people and resources
  • Ability to communicate information and ideas effectively

Essential Functions

Key Responsibilities

60% of Time the Mechanical Systems Supervisor must:

  • Interviews and hires staff and evaluates performance; supervises personnel assigned to the operation, maintenance, and repair of HVAC and mechanical systems; inspects work scheduled and accomplished by staff and contract personnel; insures work meets production and safety standards; maintains time, attendance, and related personnel records; orients and trains staff in the use and operation of HVAC and related pneumatic and energy systems; estimates future needs and cost of repairs and maintenance of HVAC equipment; ensures adequate staff coverage; plans and implements changes and procedures to conserve energy and utility costs.
  • Insures the safe operation, maintenance, and repair of HVAC equipment; tests and adjusts component parts, pneumatic control systems, circulation pumps, electronic air cleaners, air filters, regular furnaces, water heaters, piping, and thermostats; operates heating and cooling equipment; records balancing and flow data and makes adjustments; writes computer programs and operates/changes functions and systems for computerized energy management equipment; responds to emergency call backs.
  • Prepares drawings for projects; completes paperwork for master logs; formulates and monitors maintenance contracts; prepares specifications for vendors.

35% of Time the Mechanical Systems Supervisor

Determined by department needs

5% of Time the Mechanical Systems Supervisor

Perform other duties as assigned

Work Environment and Physical Demands

Work involves lifting and carrying items weighing approximately 90 pounds, bending, stooping, and climbing ladders.

Travel Requirement

Not applicable for Mechanical Systems Supervisor

Career Path

Other professional positions

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The statements in this job standard are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.