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Job Standard for OSP Assistant Grants and Contracts Officer

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Office of Sponsored Programs (OSP) Assistant Grants and Contracts Officer Overview

  • Work Type: Non-Classified/Professional
  • Job Code: 75294
  • Pay Grade: P8
  • FLSA Status: Exempt 
  • Career Level: Intermediate
  • Family: Finance & Business Operations 
  • Function: Research Administration


The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements. 

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years similar experience or equivalent

Preferred Qualifications

Juris Doctor Degree and 3 years of similar experience. 

Knowledge, Skills, and Abilities

  • Ability to efficiently and timely manage many competing priorities, including the ability to satisfy sponsor deadlines
  • Ability to work collaboratively to resolve issues
  • Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures
  • Ability to communicate clearly and effectively both orally and in writing
  • Ability to draft and implement procedures and guidelines for internal and external audiences
  • Experience performing the OSP Agreement Acceptance Process
  • Excellent customer service skills

Essential Functions

Key Responsibilities

60% of Time the Assistant Grants and Contracts Officer must:

  • OSP Agreement Acceptance Process: With minimal to significant oversight, depending on complexity, efficiently and timely does the following for up to complex: sponsored agreements (grants and cooperative agreements under 2 CFR Part 200, contracts under 48 CFR Parts 1 – 53, common law of contracts, and Uniform Commercial Code Article 2 contracts), non-sponsored agreements (master agreements, collaborative research agreements, nondisclosure agreements), subawards (subawards and subcontracts), procurement actions (contracts for services, purchase orders), and certain other agreements (intellectual property license agreements, releases of liability, surplus/excess property disposition agreements) (all, collectively, “OSP Agreements”):
    • Drafts, reviews, and negotiates terms and conditions with Federal, State, local government, university, for-profit, non-profit, and foreign entities.
    • Evaluates legal terms and conditions to ensure they do not violate applicable law/policy, the University has established procedures to comply with them, and they make sound business and programmatic sense.
    • Coordinates with all academic and non-academic departments to discuss suspect terms and conditions and ensure post-award compliance with accepted terms and conditions.
    • Documents legal terms and conditions into department software in a manner that is understandable to University faculty and staff.
    • Flows down applicable terms and conditions from the University’s prime awards to other applicable agreements.

35% of Time the Assistant Grants and Contracts Officer

Determined by department needs

5% of Time the Assistant Grants and Contracts Officer

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Occasional overnight travel may be required for employee development training, resolving disputes, and other matters.

Career Path

OSP Grants and Contracts Officer

To be eligible for promotion from the OSP Grants and Contracts Administrator position to the Assistant Grants and Contracts Officer position (assuming available budget and an available Assistant Grants and Contracts Officer position in the OSP Contracting Services career path), a party must have received at least an “Achieves” rating in the most recent Annual Employee Performance Evaluation, possess relevant Intermediate Skills and Experience, and have performed relevant similar experience that created a Moderately Noticeable Difference in the OSP Grants and Contracts Administrator position.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.