Skip to main content

Job Standard for OSP Senior Grants and Contracts Officer

View in Google Docs/Download

Employee Name: 

Employee ID:               

Employee PCN:

How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited. 
  2. Click ‘download to Word’
  3. Under Essential Functions you may add an additional 35%, specific to your department needs. 
  4. Complete this standard before creating the job announcement and posting the position. 
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Office of Sponsored Programs (OSP) Senior Grants and Contracts Officer Overview

  • Work Type: Non-Classified/Professional
  • Job Code: 75829
  • Pay Grade: P12
  • FLSA Status: Exempt 
  • Career Level: Principal  
  • Family: Finance & Business Operations 
  • Function: Research Administration


The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements. 

Level Scope

Recognized master in a professional discipline with significant impact and influence on campus policy and program development. Establishes critical strategic and operational goals; develops and implements new products, processes, standards or operational plans to achieve strategies. Regularly leads projects of critical importance to the campus that carry substantial consequences of success or failure. Requires significant influence and communication with executive leadership. Problems faced are frequently complex and multidimensional, requiring broad-based consideration of variables that impact multiple areas of the organization.

Minimum Qualifications

Juris Doctor Degree and 8 years experience or equivalent

Preferred Qualifications

Juris Doctor Degree and 4 years of similar experience + 4 years of same experience + supervisory experience and/or the skills necessary to lead a team of Grants and Contracts Administrators, Assistant Grants and Contracts Officers, and Grants and Contracts Officers.

Knowledge, Skills, and Abilities

  • Ability to efficiently and timely manage many competing priorities, including the ability to satisfy sponsor deadlines
  • Ability to work collaboratively to resolve issues
  • Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures
  • Ability to communicate clearly and effectively both orally and in writing
  • Ability to draft and implement procedures and guidelines for internal and external audiences
  • Experience performing the OSP Agreement Acceptance Process
  • Excellent customer service skills

Essential Functions

Key Responsibilities

60% of Time the Senior Grants and Contracts Officer must:

  • OSP Agreement Acceptance Process: With minimal oversight, efficiently and timely does the following for up to complex: sponsored agreements (grants and cooperative agreements under 2 CFR Part 200, contracts under 48 CFR Parts 1 – 53, common law of contracts, and Uniform Commercial Code Article 2 contracts), non-sponsored agreements (master agreements, collaborative research agreements, nondisclosure agreements), subawards (subawards and subcontracts), procurement actions (contracts for services, purchase orders), and certain other agreements (intellectual property license agreements, releases of liability, surplus/excess property disposition agreements) (all, collectively, “OSP Agreements”):
    • Drafts, reviews, and negotiates terms and conditions with Federal, State, local government, university, for-profit, non-profit, and foreign entities.
    • Evaluates legal terms and conditions to ensure they do not violate applicable law/policy, the University has established procedures to comply with them, and they make sound business and programmatic sense.
    • Coordinates with all academic and non-academic departments to discuss suspect terms and conditions and ensure post-award compliance with accepted terms and conditions.
    • Documents legal terms and conditions into department software in a manner that is understandable to University faculty and staff.
    • Flows down applicable terms and conditions from the University’s prime awards to other applicable agreements.

35% of Time the Senior Grants and Contracts Officer

Determined by department needs

5% of Time the Senior Grants and Contracts Officer

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Occasional overnight travel may be required for employee development training, resolving disputes, and other matters

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

To be eligible for promotion from the OSP Grants and Contracts Officer position to the OSP Senior Grants and Contracts Officer position (assuming available budget and an available Senior Grants and Contracts Officer position in the OSP Contracting Services career path), a party must have received at least an “Achieves” rating in the most recent Annual Employee Performance Evaluation, possess relevant Principal Skills and Experience, have performed relevant similar experience that created a Moderately Noticeable Difference in the OSP Grants and Contracts Officer position, and the skills necessary to lead a team of OSP Grants and Contracts Administrators, OSP Assistant Grants and Contracts Officers, and OSP Grants and Contracts Officers.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.