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Job Standard for Payroll Manager

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How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Payroll Manager Overview

  • Work Type: Professional
  • Job Code: 75912
  • Pay Grade: P9
  • FLSA Status: Exempt
  • Career Level: Manager
  • Family: Finance & Business Operations
  • Function: Business Operations


This position oversees and supervises the payroll functions of the university, ensuring pay is processed on time, accurately, and in compliance with government regulations.  Has operational control of a range of projects.

Level Scope

Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.

Minimum Qualifications

Bachelor’s Degree or equivalent plus 2 years experience

Knowledge, Skills, and Abilities

  • Proficiency in Excel and payroll analysis and reconciliations
  • Excellent organizational and communication skills
  • Demonstrated ability to work well under pressure and with tight deadlines
  • Experience in preparing payroll and tax reports, as well as answering payroll inquiries.
  • Refined ability to delegate responsibilities and provide leadership and training to key personnel

Essential Functions

Key Responsibilities

60% of Time the Payroll Manager must:

  • Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Supervise employees, including making decisions about hiring, evaluating, scheduling/work assignments, work procedures, resolving conflicts and training, and overseeing the day-to-day operations.
  • Manages quality assurance programs. Ensure compliance with internal controls and both company and government regulation.
  • Identifies and recommends updates to payroll software, systems, and procedures.
  •  Serves as liaison to other team members, including interacting with managers of different areas of the organization, presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.
  • Interprets, provides guidance, and trains employees, managers and staff on payroll, time cards and absence functions, and related policies and procedures; reporting needed changes.
  • Contribute to team effort by accomplishing related results as needed.  Provide back-up to team members with purposeful and ongoing learning and improvement, including expanding your knowledge and understanding of related tasks and processes.

35% of Time the Payroll Manager

Determined by department needs

5% of Time the Payroll Manager

Perform other duties as assigned

Work Environment and Physical Demands

This position is generally in a normal indoor office setting with minimal noise levels and may involve bending, moving, lifting, and carrying materials that weigh up to 15 pounds

Travel Requirement

Not applicable for Payroll Manager

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.