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Job Standard for Personnel Technician

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Employee Name:

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How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Personnel Overview

  • Person Group: Classified
  • Job Code: 05159
  • Pay Grade: I
  • FLSA Status: Non-Exempt
  • Career Level: Level 3
  • Family: General Administration
  • Function: Administrative Operations


To advise supervisors and employees on personnel policies, procedures, and benefits; maintain personnel records systems; prepare or review personnel actions; perform related work.

Level Scope

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

Minimum Qualifications

Some knowledge of: computerized record systems.

Experience: providing technical assistance with the processes regarding the application of personnel policies and procedures; reviewing documents for accuracy, completeness, and compliance; compiling data and information for reports; composing letters and memoranda; performing arithmetic calculations involving fractions, decimals, and percentages; explaining policies and procedures.

Knowledge, Skills, and Abilities

  • Experience establishing and maintaining record systems, performing mathematical calculations, maintaining complex spreadsheets, processing accounts receivable, accounts payable and cash receipts.
  • Knowledge of principles and processes for providing customer and personal services.

Essential Functions

Key Responsibilities

60% of Time the Personnel Technician must:

  • Explains and interprets personnel rules, policies, and procedures; troubleshoots personnel and payroll problems; counsels employees in areas such as problem-solving procedures, retirement options, career development and fringe benefit eligibility and coverage; orients new employees to policies, procedures and benefits; guides employees in filing insurance, retirement, disability, and workers’ compensation claims; recommends policies and procedures; advises applicants on job opportunities and requirements; provides training in forms completion and other areas.
  • Prepares or reviews forms to effect personnel, payroll, and related actions; establishes and maintains personnel and position record systems; monitors and follows up to assure timely completion of performance evaluations and employee status changes; monitors temporary work hours; projects personnel costs for budgets; computes retention points; compiles varied reports and information; may maintain and monitor equal employment opportunity and affirmative action policies; may collect, review, and submit time sheets.
  • Some positions may: Requests registers and job announcements and coordinates the examination process; advises supervisors on hiring and recruiting options, procedures, and requirements and monitors compliance; may prepare and distribute recruiting advertisements and notices; may verify applicant references, work history, immigration status, and qualifications; may schedule and participate in placement interviews.
  • Represents the department at meetings; may supervise or provide work direction to clerical workers.

35% of Time the Personnel Technician

Determined by department needs

5% of Time the Personnel Technician

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Personnel Technician

Career Path

Management Assistant, Office Services Supervisor

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.