Skip to main content

Job Standard for Programs & Projects Coordinator

View in Google Docs/Download

Employee Name:

Employee ID:

Employee PCN:

How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Programs & Projects Coordinator Overview

  • Work Type: Professional
  • Job Code: 75498
  • Pay Grade: P5
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Academic Programs
  • Function: Academic Support


The Project Coordinator supports assessment and student success efforts including documentation, reporting, coordination of support efforts, and collaborating with campus partners.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action.  May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Knowledge, Skills, and Abilities

  • Excellent written and verbal communication skills
  • Ability to think analytically and critically
  • Experience planning and organizing projects and delegating work

Essential Functions

Key Responsibilities

60% of Time the Programs & Projects Coordinator must:

  • Plan, manage, budget, and support implementation of programs and activities including faculty development workshops, and consultation offerings
  • Coordinate assessment documentation and reporting for faculty and student support activities
  • Provide campus-wide technical support and assistance for development and maintenance activities
  • Develop and implement a communication plan (to internal and external audiences) including marketing materials, social media, and reports related to program initiatives
  • Conduct research and summarize data to inform decision making, evaluate program effectiveness or alternatives, and to inform program development
  • Maintain and update website with timely information, point of contact for upgrades and web compliance

35% of Time the Programs & Projects Coordinator

Determined by department needs

5% of Time the Programs & Projects Coordinator

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.