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Job Standard for Proposal and Agreement Officer

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How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Proposal and Agreement Officer Overview

  • Work Type: Professional
  • Job Code: 75924
  • Pay Grade: P8
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Finance & Business Operations
  • Function: Research Administration


The Office of Sponsored Programs (OSP) at Boise State University is looking for an independently motivated, critical thinker to join their team. Ideally, this person finds joy in detective-style analysis of complex documents. They have a keen eye for detail. They are comfortable working independently, as well as collaborating with a similarly analytical team.


 Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree or equivalent and 2 years’ experience

Knowledge, Skills, and Abilities

  • Attention to detail
  • Strong written and verbal communication skills
  • Ability to create and review complex budgets
  • Ability to prepare and submit complex sponsored project proposals.
  •  Experience reviewing and negotiating sponsored project agreements.
  • Experience applying Federal and State statutes, regulations, policies, and procedures to sponsored projects .

Essential Functions

Key Responsibilities

60% of Time the Proposal and Agreement Officer must:

Primary Essential Functions:

  • Proposal Submission, which entails:
    • Serving as the technical lead in the preparation of documentation required for submission of proposals to Federal, state and local, industry, non-profit, and all other potential of sponsored programs
    • Preparing, reviewing, and revising complex budgets and budget justifications.
    •  Identifying, understanding, and communicating compliance concerns to various stakeholders
  • Ensuring a complete and accurate transmittal form is prepared and routed for institutional approvals prior to the submission of the proposal assuring submitted proposals comply with all requirements, including that all required/optional documents are uploaded or compiled for submission and all document formatting requirements are followed agreement acceptance, which entails:
    • Negotiating terms and conditions
    • Evaluating legal terms and conditions to ensure they do not violate applicable law/policy, the University has established procedures to comply with them, and they make sound business and programmatic sense.
    • Coordinating with internal and external stakeholders to ensure compliance with accepted terms and conditions
    • Documenting and communicating legal terms and conditions in a manner that is understandable to university faculty and staff


35% of Time the Proposal and Agreement Officer

Determined  by the department

5% of Time the Proposal and Agreement Officer

Perform other duties as assigned

Work Environment and Physical Demands

This position is generally in a normal indoor office setting with minimal noise levels and may involve bending, moving, lifting, and carrying materials that weigh up to 15 pounds.

Travel Requirement

May be travel with overnight stay for the Proposal and Agreement Officer

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.