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Job Standard for Research Administrator

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Research Administrator Overview

  • Work Type: Non-Classified/Professional
  • Job Code: 75510
  • Pay Grade: P6
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Finance & Business Operations
  • Function: Research Administration


The purpose of this position is to provide leadership and a high level of expertise in the grant proposal submission process at Boise State University.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action.  May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Knowledge, Skills, and Abilities

  • Superior attention to detail when reviewing grant and contract documents
  • Ability to create and review complex budgets
  • Ability to think independently and make qualified judgments
  • Strong written and verbal communication skills

Essential Functions

Key Responsibilities

60% of Time the Research Administrator must:

  • Interpret information in requests for applications/proposals and communicate critical information to principal investigators
  • Ensure transmittal form complete and all compliance notifications are identified.
  • Maintain accurate and up-to-date information regarding use of electronic grant administration portals
  • Identify and determine action items for compliance –related issues such as financial conflict of interest, export controls, human participants and animal subjects. Coordinate ad hoc meetings of faculty, director of the Office of Sponsored Programs, university legal counsel, internal audit and other units as needed to mitigate these issues.
  • Flag problematic clauses, errors in budget numbers, questionable contractual language, incorrect start and end dates, etc. for correction
  • Train and mentor other support staff in matters of research administration as needed
  • Assist in disseminating information regarding changes to research policy and procedures

35% of Time the Research Administrator

Determined by department needs

5% of Time the Research Administrator

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Research Administrator

Career Path

Research Administrator, Senior

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.