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Job Standard for Space Planning Analyst, Senior

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  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
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Space Planning Analyst, Senior Overview

  • Work Type: Professional
  • Job Code: 75785
  • Pay Grade: P9
  • FLSA Status: Exempt
  • Career Level: Senior
  • Family: Campus Planning & Facilities
  • Function: Engineering & Architecture

Purpose

Responsible for the development and implementation of a long-range space plan. The Senior Space Planner serves as a key liaison between departments to understand space that is available, will become available, or will become unavailable, and assists in the associated planning processes for space changes.

Level Scope

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of area typically obtained through higher education combined with experience.  Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions.  May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.  Influences others regarding policies, practices and procedures.

Minimum Qualifications

Bachelor’s or Advanced Degree and 5 years of professional experience or equivalent relevant experience.

Knowledge, Skills, and Abilities

  • Ability to compile analyze and create computer models of data
  • Experience working in a database program such as Excel
  • Demonstrate detailed analytical and critical thinking
  • Use advanced analytical skills – both quantitative and qualitative as related to space analysis and organization
  • Possess excellent communication skills, both written and verbal
  • Negotiate, resolve conflicts and build consensus
  • Demonstrate good judgment and maintain confidentiality
  • Maintain a focus on Customer service
  • Act professionally and build and maintain relationships with Campus Leadership, College Deans, Program Directors, Department Chairs and building occupants
  • Maintain relationships with other Campus Planning and Facilities Groups including Architectural and Engineering Services, EHSS and Facilities Management

Essential Functions

Key Responsibilities

60% of Time the Space Planning Analyst, Senior must:

  • Manage and facilitate the process of space requests and space assignments and make recommendations and decisions regarding space assignments within his/her delegated authority and which are in accordance with the overall master plan and long range space plan.
  • Responsible for the management of campus space information by using software and manual processes to create meaningful and often complex reports from raw data regarding the use of space on campus, and compare and contrast such use with industry best practices.
  • Provide support and expertise to the Executive Space Planning (ESP) committee and meets periodically with the Space Planning Advisory (SPA) Committee to review space issues.
    • Collects and reviews requests for space; prepares and oversees preliminary space analyses and makes recommendations to fulfill these requests.
    • Conducts audits of campus space and makes recommendations regarding the re-utilization and reassignment of space.
    • Develops metrics and guidelines for the assignments of space

 

  • Recommends modifications to space  policies and procedures

 

  • Coordinates and Supports the Space Planning Advisory Committee (SPA)

35% of Time the Space Planning Analyst, Senior

Determined by department needs

5% of Time the Space Planning Analyst, Senior

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

  • Frequency – Travel via walking, driving or riding the shuttle to various on-campus locations (several times per week).  May occasionally travel to University off-campus properties in the Treasure Valley (3-4 times per year).
  • Infrequent travel for training/conferences (1-2 times per year)
  • Distance/overnight – typically less than 5 miles, overnight and long distance travel only for conferences/training

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.