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Job Standard for Space Systems Administrator

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Space Systems Administrator Overview

  • Work Type: Professional
  • Job Code: 73512
  • Pay Grade: P5
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Campus Planning & Facilities
  • Function: Engineering & Architecture


The Space Systems Administrator is responsible for managing and updating the University’s space management database; accurately auditing, recording, tracking and reporting space allocations; the physical verification and surveys of space; training and managing users of the space system; and developing policies and procedures for modifications to the database. In addition, the Space Systems Administrator assists the Senior Space Planner with space analyses, annual and ad-hoc reporting.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action.  May provide guidance and assistance to entry level professionals and/or support employees. Typically hold a Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Minimum Qualifications

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Knowledge, Skills, and Abilities

  • Experience working with software database programs.
  • Ability in building comprehensive reports of wide ranging data sets within spreadsheet and database systems.
  • Must be able to work independently, make decisions and problem solve.
  • Strong analytical and troubleshooting skills.
  • Must be very detail oriented.
  • Strong organizational, written, verbal and interpersonal communication skills. Must be able to work with and communicate with people of various knowledge levels from the very technical to the casual user.

Essential Functions

Key Responsibilities

60% of Time the Space Systems Administrator must:

  • Manage and update the University’s space management database through the use of Archibus Smart Client and Web Central.
  • Serve as the University’s primary interface with the Archibus software and integration vendor; lead procurement and upgrade efforts, and obtain system troubleshooting assistance as needed.
  • Provide University space and building records reporting.
  • Manage users and permissions for the Archibus database and provide technical assistance and training including the development of user-specific documentation and training materials.
  • Develop and maintain standards for drawings referenced in Archibus.
  • Perform site visits and field verifications and conduct Annual Space Audits.
  • Collaborate closely with a variety of stakeholders, both internal and external.
  • Record and classify spaces based on space allocations following new construction, additions, renovations, relocations and departmental/divisional re-organizations

35% of Time the Space Systems Administrator

Determined by department needs

5% of Time the Space Systems Administrator

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.