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Job Standard for Trainer, Associate

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Employee Name:

Employee ID:

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Trainer, Associate Overview

  • Person Group: Classified
  • Job Code: 5126
  • Pay Grade: J
  • FLSA Status: Non-Exempt
  • Career Level: Level 3
  • Family: Human Resources
  • Function: Organizational Development


To obtain, modify, present and evaluate specialized training in a subject matter area; or to learn to plan, develop, present, and evaluate training courses; perform related work.

Level Scope

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

Minimum Qualifications

Some knowledge of: training methods.

Experience: developing and making presentations before groups; drafting narrative reports.

Knowledge, Skills, and Abilities

  • Experience supervising volunteers and/or staff
  • Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
  • Ability to develop constructive and cooperative working relationships with others, and maintain over time.

Essential Functions

Key Responsibilities

60% of Time the Trainer, Associate must:

  • Assesses training needs; plans or participates in developing training course objectives; obtains training materials; presents training/instruction to both groups and individuals; evaluates training effectiveness; may oversee maintenance of training records and resource library.
  • Coordinates scheduling of training courses, audiovisual equipment and other training aids; may coordinate training with other organizations; may help identify, orient, and schedule contract trainers; receives training and participates in needs assessment, course objectives development, and evaluation; drafts and reviews training plans with supervisor prior to implementation; studies and applies adult learning theory, group process and training methods to instruct adult groups and individuals.
  • There are two primary uses of this class. It may be considered a full-working level as an instructor/trainer who generally will not develop entire courses for presentation but rather obtains a training program and administers it as an instructor with some modifications to fit the varying situations. Training is typically within a fairly narrow area and often involves skill acquisition or refinement. It can include a training coordination, orientation, evaluation and documentation component with contract trainers. The second use allows departments to bring in critical subject matter experts and provide them an opportunity to learn training theory including course development. These positions would be distinguished from the first usage by original course development based on the needs assessment and course objectives they identified. They would also have responsibility for a broader range of training within an organization. The second use is an authorized underfill for the Training Specialist class.

35% of Time the Trainer, Associate

Determined by department needs

5% of Time the Trainer, Associate

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Trainer, Associate

Career Path

Other professional positions

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.