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Job Standard for University Shop Assistant, Lead

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Employee Name:

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

University Shop Assistant, Lead Overview

  • Person Group: Classified
  • Job Code: 1570
  • Pay Grade: H
  • FLSA Status: Non-Exempt
  • Career Level: Level 2
  • Family: Campus Planning & Facilities
  • Function: Facilities Operations Services


To perform, organize and oversee maintenance, repair and overhaul of hand and power tools; maintain tool and equipment inventory and supply room for applied technology or academic program labs at a University; procure, issue, and secure tools, supplies, and equipment; maintain computerized inventory systems; serve as an assistant to classroom instructors; perform related work.

Level Scope

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Minimum Qualifications

Some knowledge of: supervisory practices; inventory methods; materials and supplies procurement and handling, storing, and shipping methods; MSDS sheets and safety procedures for caustic, flammable, and hazardous products.

Experience: using equipment service manuals to troubleshoot and repair or upgrade power tools and equipment; using electronic testing equipment to troubleshoot and repair shop equipment; preparing written material and completing forms; filing and retrieving data using a computerized records system. Requires valid driver’s license.

Knowledge, Skills, and Abilities

  • Knowledge of machines and tools, including their designs, uses, repair and maintenance
  • Knowledge of principles and processes for providing customer personal services
  • Ability to motivate, develop and direct people as they work

Essential Functions

Key Responsibilities

60% of Time the University Shop Assistant, Lead must:

  • This position will act as a lead to University Shop Assistants in a variety of activities.  Assigns work; sets work schedules; trains staff in the maintenance and repair of equipment; acts as a lead worker to other assistants in quality assurance, safety procedural, and communication functions; provides information on performance evaluations.
  • Prepares job orders, and estimates labor and parts costs; writes specifications and prepares requisitions; allocates costs; maintains inventories, vendor receipts and accounts and maintains records and prepares reports.
  • Determines and monitors safety standards; performs minor repairs and maintenance of equipment and vehicles; assists instructors with training aids, prepares lab materials, and maintains student records; instructs lab students on the use of equipment and safety practices; reviews operational processes and procedures and makes recommendations to management; maintains operation instruction manuals for tools and lab equipment.

35% of Time the University Shop Assistant, Lead

Determined by department needs

5% of Time the University Shop Assistant, Lead

Perform other duties as assigned

Work Environment and Physical Demands

This work involves standing for periods up to two hours and duties which require stooping, bending, and lifting and carrying 50 pounds to waist height several times a day.

Travel Requirement

Not applicable for University Shop Assistant, Lead

Career Path

Maintenance Craftsman, Mechanic

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.