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Workforce Planning and Compensation

The Workforce Planning/Compensation Team aims to cultivate a culture of proactive, and strategic thinking regarding workforce planning needs in a manner that is transparent and data-driven. This philosophy supports the growth and development of employees in efforts to bring value to the overall mission of the University.

Contact the Workforce Planning/Compensation Team at compensation@boisestate.edu any time – We are here for you!

Workforce Planning Updates

CEC Reminder

If a CEC is approved this year, Monday, March 1st will be our Snapshot Day. Be proactive for any salary changes you have planned, remember:
No position reclassification or salary change for merit, market or equity, may occur during the CEC Implementation Period which would be March 2, 2021 – FY22 begin dates.

Follow these simple steps and know you can reach out to us for any questions or concerns along the way.

 

Before you begin

Compensation Definitions

  • Read this first! This is your guide, including definitions of terminology, on how to compensate for any job and salary action.

Action Definitions

  • Find out which form, process or system to use.

 

Workforce Planning Strategies

Managing Pay Within Grade Tool

  • A guide for supervisors when considering a change in pay for their employee due to expanded responsibilities or their contribution, while staying within the same pay grade.

Job Levels Description

  • These are the descriptions of the different levels and categories of positions. They outline the knowledge and skills, experience and expectations of the level of positions.

Minimum Qualifications

  • Find out what they are and why we use them.

Job Standards

  • Find the position you are looking for, these are standards that are built for all positions and include the purpose, knowledge, skills, abilities, and essential responsibilities. You can use these for job recruitments, job descriptions and career path design.

Job Description Template (Download Word Doc)

  • If you can’t find what you need with a Job Standard, create a new Job Description here.

 

Pay Rates and Pay Grades

 

Compensation and Classification Form

Put it all together by submitting the Comp/Class Form!

 

Frequently Asked Questions

Does a change in job duties always mean a change in the classification of a position?

No, it depends on how significant the duties have changed. Often, a position’s duties change or additional duties are assigned to a position, but the changes are not significant enough to move the position to a different classification.

How do I get a copy of the job description for a position that reports to me?

You can request a copy of a job description for your staff by contacting the HRS Compensation Department at compensation@boisestate.edu.

How does Boise State determine pay for professional staff appointments?

Boise State University uses a “Market Referenced” program called the Professional Staff Salary Administration Program (PSSAP) for professional staff compensation and classification. In a “Market Referenced” system, job content and role (i.e., body of work) of a position is compared with other jobs in the appropriate market externally. Pay for these jobs are compared to similar jobs in other universities, colleges, companies, locally and nationally depending on the job in which we compete for talent. When a match cannot be made to an external position in the market, we slot jobs to determine the internal grade for the position. In a market-referenced system, funding required to pay our professional staff employees competitively is determined and those funds are allocated across jobs in a manner that produces the best business results. Accordingly, the University is committed to administering a staff compensation program that is both fair and equitable while recognizing University constraints.

How does the state determine pay for Classified Employees?

The state uses the Hay system to determine the relative value of each classification using a guide chart profile method and correlated factoring of benchmark job classifications. The Hay system measures such factors such as job know-how, problem solving, accountability, and additional compensable elements such as work environment. Hay points and market factors are converted to ranges associated with each pay grade on the state pay schedule.

How is the classification for a position determined?

Classification decisions are based on the predominant activities/functions/duties and major purpose of a position. Other factors include level of program knowledge, independence, decision making responsibilities, consequence of errors, and problem solving requirements.

What is the difference between a state (DHR) class specification and a job description and a job standard?

The DHR state class specification is a general summary document that is used to describe a state classified job. A class specification may represent hundreds of different positions in a variety of state agencies.  A job standard includes the purpose, knowledge, skills, abilities, and 60 % of the essential responsibilities.  Use these for job recruitments, job descriptions and career path design. A job description is a more specific expectation of work for an employee’s position and should be updated as job duties and responsibilities change.

What kinds of issues are not considered in making a classification decision?

Areas not directly related to job duties do not impact the classification of a position. Examples of areas not considered in a classification decision include an increase in volume of work; adding more of the same level of duties; performance issues (either good or poor); the skill or background level of an employee; temporary duties assigned such as on a fill-in basis during vacations or medical absences; who or what department the employee reports to, and pay needs of the employee or a department’s budget restrictions or availability.

What’s the difference between professional staff and classified positions?

Classified and professional staff positions are distinguished based on job duties and responsibilities. In general, most classified positions are non-exempt under federal FLSA (Fair Labor Standards Act) rules, which means they are eligible for overtime, and most professional staff positions are exempt (not eligible for overtime under FLSA rules).

When do I complete or update a job description for my position or for positions reporting to me?

A compensation and classification review is required to establish a new position, reclassify an existing position, or make changes to an existing job description.

Meet the Workforce Planning/Compensation Team

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