Job Standard for Facility Operations, Assistant Director

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1. Click “View in Google Docs/Download” and download to Word.
2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
3. For the Job Posting you may;
   1. update/change the purpose to add in department specific information, 
   2. add key responsibilities to the 35% of the time, specific to your department needs, 
   3. add a preferred qualifications section
   4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Facility Operations Assistant Director Overview

• Work Type: Professional
• Job Code: 75573
• Pay Grade: P11
• FLSA Status: Exempt 
• Career Level: Manager
• Family: Campus Planning & Facilities 
• Function: Facilities Operation Services

Purpose

This position has high level responsibility and oversight of multiple facilities and project construction, including maintenance, trades, custodial, and grounds for a division or college building(s).  Serves as lead for capital project management and related projects. Manages facility services, custodial services, safety and security programs.

Level Scope

Manages a large team typically consisting of both experienced professionals and subordinate Managers. Focuses on tactical and operational plans with short to mid term focus; significant responsibility to achieve broadly stated goals through subordinate Managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Requires broad management and leadership knowledge to lead a project or program teams in one dept/job family. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines campus strategies for a program with campus wide impact.

Minimum Qualifications

Bachelor’s degree or equivalent plus 7 years relevant experience including 3 years managerial experience

Knowledge, Skills, and Abilities

• Knowledge of group dynamics, conflict resolution skills necessary for training, problem solving, etc.
• Knowledge of accounting and finance necessary to develop and interpret department reports.
• Experience in managing budgets, estimating project or equipment costs.
• Ability to manage large multi-use facilities or housing spaces.
• Experience supervising, hiring, training, scheduling, progressive discipline, and evaluating multiple staff and/or teams of staff
• Knowledge of facilities maintenance and custodial needs and services
• Comprehensive knowledge in planning, scheduling, supervision of a large facilities management organization.

Essential Functions

Key Responsibilities

60% of Time the Facility Operations Assistant Director

• Develops, negotiates and manages multiple facility use partnerships and MOUs with both on and off campus entities.
• Provide for the continuous and reliable operation of division facilities and equipment.
• Negotiates and manages facility service agreements including custodial, landscaping, and post event cleaning contracts, as well as, routine maintenance agreements. 
• Develops facility operations manuals, & policies and procedures. 
• Oversees risk management and safety programs. 
• Oversees the department’s continuity plan.
• Assist in overseeing new construction and remodel projects for all athletic department facilities.  
• Ensures compliance with all safety and security standards in the workplace. 
• Oversees all maintenance and repair activities for division facilities including mechanical and HVAC, plumbing, electrical, structural, and all artificial turf systems.
• Oversees work request process for all scheduled, unscheduled maintenance, annual DBS, life safety inspections, etc.
• Ensure that all requests for services are addressed in a timely and efficient manner.

35% of Time the Facility Operations Assistant Director

  Determined by department needs

5% of Time the Facility Operations Assistant Director

  Perform other duties as assigned

Work Environment and Physical Demands

 Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable

Career Path

 

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

  Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.