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Form I-9

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Process Overview

Form_Specific_Process_Flow

Boise State University must complete Form I-9 to document verification of the identity and employment authorization of each new employee (both citizen and non-citizen) hired after November 6, 1986, to work in the United States in compliance with the Immigration Reform and Control Act of 1986.

New Employees

  • Section 1 of Form I-9, whether paper or electronic, must be completed by the employee by the end of the first day for pay (also referred to as first day of employment).
  • An administrator must review original documents establishing the employee’s eligibility to work in the U.S. and complete the employer section 2 of the Form I-9 within 3 business days of the employee’s first day for pay.
  • If you hire a person for fewer than 3 business days, Sections 1 and 2 of Form I-9 must be fully completed at the time of hire (the first day employment for pay begins).

Bring your acceptable documents to the Human Resources office. Our office is open for walk-in service Monday – Friday from 8 am – 5 pm.

Click here for a list of acceptable documents.

If an employee fails to present appropriate original documentation within the 3-day period, the employee is not allowed to perform any work. Exception: The employee may present a receipt for a required lost, mutilated or destroyed document indicating he/she has submitted an application for a replacement document. In that case, the employee is given 90 days to provide the documentation.

Off-Site Employee Options

Option A: Online and Use a Notary

Form I-9 Section 1. Complete section 1 ONLY on line here.

  • Sign the form.
  • You do not need to print the form, proceed to Step 2.

Present your original documents and the Notary Public Form to a notary to certify they have viewed original documents.

Submit copies of the documents with the notary seal and proceed with one of the following methods:

  • Scan and email: I9information@boisestate.edu
  • Fax: (208) 426- 3100
  • Mail: Boise State University, I-9 Information MS 1265, 1910 University Drive, Boise, ID 83725-1265

Option B: Complete a Paper Form I-9 at a Local Institution

  1. Print a paper Form I-9 here and present your documents to a local HR Representative to complete Section 2. Use this link for suggested contacts.
  2. Send completed Form I-9 and documents to Boise State University using an option below.
  • Scan and email: I9information@boisestate.edu
  • Fax: (208) 426-3100
  • Mail: Boise State University, I-9 Information MS 1265, 1910 University Drive, Boise, ID 83725-1265

New International Employees

Bring your I-9 and Glacier Tax Withholding required documents to our Human Resources Office. Our office is open for walk-in service Monday – Friday from 8am – 5pm. 

Non-Student Employees who do not have a social security card:

  • Visit the Social Security Office and request one.
  • Get receipt from the Social Security Office to verify the card request.
  • Bring the receipt, the Glacier and I9 required documents to Boise State Human Resources.

Student Employees who do not have a social security card:

  • Complete the International Student Services Letter Request Form (takes 3-5 days). For questions contact: internationalinfo@boisestate.edu
  • Take the letter to the Social Security Office to request a social security card.
  • Get a receipt from the Social Security Office to verify the card request.
  • Bring the receipt, the Glacier and I9 required documents to Boise State Human Resources.

Rehired Employees

If an employee is reappointed a new Form I-9 must be completed if the current original Form I-9 on file is over 3 years old.

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