Time and Labor How To Resources

Calendars

Payroll Due Dates Google Calendar (Add-on for Reminders)

Employee Time Entry– due Mondays

Holidays

Christmas Eve and Christmas Day
Independence Day
Labor Day
Martin Luther King, Jr / Idaho Human Rights Day
Memorial Day
New Year’s Eve and New Year’s Day
President’s Day
Thanksgiving and the Day After Thanksgiving

Time & Leave Entry Instructions for Holidays and Closures.

Additional Resources

NOTE: As of December 2020, former employees must request W-2 tax and/or paystub information through Human Resource Services

W2 and Paystub Request

Supervisor Approval – due Tuesdays

Accessing your Employees – Access all of your employees or sub-groups (pdf)
Approving Time and Leave Hours (pdf)
Report Time & Making Changes – Report time for your employee or correct hours submitted (pdf)
Supervisor/Manager Self Service – Employee Info
View Time – See if time has already been approved or time that has been submitted before (pdf)

Business Manager Self Service
Payroll Training Classes
Time Sheet (paper) & Time Reporting Codes (xlsx)

Comp (Compensatory) Time

Comp time earned July 1 through December 31 and not used by June 30 or last pay period of the Fiscal Year, will be paid in the first paycheck in July. Comp time earned January 1 through June 30 and not used by December 31 or last pay period of the calendar year, will be paid in the first paycheck in January.

How does Comp Time Pay Off work?

In general, compensatory (comp) time earned in the first six months of the year, if not used in the second six months of the year, is paid out in the first check of January. This cycle repeats every six months with pay outs in January and July.

Comp Time Earned	Comp Time Used By	Comp Time Payout
12/16/18 – 6/15/19	12/14/19	1/10/20
6/16/19 - 12/14/19	6/13/20	7/10/20
12/15/19 - 6/13/20	12/12/20	1/8/20

Vacation Leave Accruals

Refer to Boise State University Policy 7620.

Leave Plan	Years Employed*	Hours Accrued Per Pay Period**	Rate % Accrued Per Hour	Maximum***
A	0-5 years	3.7 hours	0.04615	192 hours
B	5-10 years	4.6 hours	0.05769	240 hours
C	10-15 years	5.5 hours	0.06923	288 hours
D	15+ years	6.5 hours	0.08077	336 hours

Leave Plan	Years Employed	Hours Accrued Per Pay Period**	Rate % Accrued Per Hour	Maximum***
X	n/a	7.4	0.09240	240 hours

*Based on 40 hours per week Credited State Service hours or 2080 hours per year
** Pay period is based on 80 hours worked. Vacation accrual will be prorated if fewer hours worked, rate % accrued per hour will be used.
*** Hours accrued beyond the maximum will be lost.

Trouble Shooting

Error	Try
You get the error message, “Not an Active Time Reporter”	This occurs when your job start date is not the Sunday of the beginning of a pay period. Here’s what you’ll need to do: In Time & Labor Change the View By: drop down to Week Change the Date to (your start date) Click Refresh If the boxes still don’t open up, call payroll at 426-4440
The boxes are grey and won’t let you enter time
Can’t see your employee’s time sheet	Make sure the employee submitted time. You will only see employees that have entered their hours. It may have been approved by your supervisor. Your supervisor can see their direct reports (you) and your direct reports (your employees), sometimes they approve all by mistake. You can look at Report Time and View Time to see if the employee reported and if and who approved the time.