Time and Labor How To Resources
Employee Time Entry– due Mondays
- Christmas Eve and Christmas Day
- Independence Day
- Labor Day
- Martin Luther King, Jr / Idaho Human Rights Day
- Memorial Day
- New Year’s Eve and New Year’s Day
- President’s Day
- Thanksgiving and the Day After Thanksgiving
- Comp Time Cycle (pdf)
- Employee Job Information
- Funding Source Changes (pdf)
- Hours Worked and Rounding (pdf)
- Jury Duty (pdf)
- Log In and Time Entry Overview
- On Call & Call Back (pdf)
- Overtime to Accrue Comp Time (pdf)
- Overtime to be Paid (pdf)
- Shift Work and Holiday Pay (pdf)
- Travel Time for Day Travel (pdf)
- Travel Time for Overnight Travel (pdf)
NOTE: As of December 2020, former employees must request W-2 tax and/or paystub information through Human Resource Services
Supervisor Approval – due Tuesdays
Accessing your Employees – Access all of your employees or sub-groups (pdf)
Approving Time and Leave Hours (pdf)
Report Time & Making Changes – Report time for your employee or correct hours submitted (pdf)
Supervisor/Manager Self Service – Employee Info
View Time – See if time has already been approved or time that has been submitted before (pdf)
Comp (Compensatory) Time
Comp time earned July 1 through December 31 and not used by June 30 or last pay period of the Fiscal Year, will be paid in the first paycheck in July. Comp time earned January 1 through June 30 and not used by December 31 or last pay period of the calendar year, will be paid in the first paycheck in January.
How does Comp Time Pay Off work?
In general, compensatory (comp) time earned in the first six months of the year, if not used in the second six months of the year, is paid out in the first check of January. This cycle repeats every six months with pay outs in January and July.
|Comp Time Earned||Comp Time Used By||Comp Time Payout|
|12/16/18 – 6/15/19||12/14/19||1/10/20|
|6/16/19 - 12/14/19||6/13/20||7/10/20|
|12/15/19 - 6/13/20||12/12/20||1/8/20|
Vacation Leave Accruals
Refer to Boise State University Policy 7620.
|Leave Plan||Years Employed*||Hours Accrued Per Pay Period**||Rate % Accrued Per Hour||Maximum***|
|A||0-5 years||3.7 hours||0.04615||192 hours|
|B||5-10 years||4.6 hours||0.05769||240 hours|
|C||10-15 years||5.5 hours||0.06923||288 hours|
|D||15+ years||6.5 hours||0.08077||336 hours|
|Leave Plan||Years Employed||Hours Accrued Per Pay Period**||Rate % Accrued Per Hour||Maximum***|
*Based on 40 hours per week Credited State Service hours or 2080 hours per year
** Pay period is based on 80 hours worked. Vacation accrual will be prorated if fewer hours worked, rate % accrued per hour will be used.
*** Hours accrued beyond the maximum will be lost.
|You get the error message, “Not an Active Time Reporter”||This occurs when your job start date is not the Sunday of the beginning of a pay period. Here’s what you’ll need to do:
In Time & Labor
If the boxes still don’t open up, call payroll at 426-4440
|The boxes are grey and won’t let you enter time|
|Can’t see your employee’s time sheet||
You can look at Report Time and View Time to see if the employee reported and if and who approved the time.