Faculty as Preceptors (Policy FP-05)

Download a Printable Version of Policy FP-05

Effective Date

Fall 2017

Last Revision Date

8/22/2025

Responsible Party

Faculty, clinical placement coordinators, other select staff, and School of Nursing Administration Team.

Scope and Audience

All full-time faculty members in the School of Nursing.

Additional Authority

N/A

1. Policy Purpose

To define the process and faculty responsibilities when acting as a preceptor for a student from another department, college, or university.

2. Policy Statement

Faculty wishing to act as a preceptor to a student either from within the university or from another program/college/university must complete (or work with the student to complete) the following prior to the student being allowed to attend courses/ clinical. This process may take a considerable amount of time and should therefore, be initiated as early as possible. Please refer to the School of Nursing Clinical Contract Process.

The clinical placement assistant and School of Nursing administrative representative (this can be a program director, clinical placement coordinator, or executive level leader) will communicate with the student’s program to ensure the faculty’s role is fully articulated, a affiliation agreement (AA) is established, and learning objectives are well defined. The AA may contain needed requirements such as confidentiality statements, immunization and health compliance details, as well as background and drug screening requirements. Review of the MOU with the Boise State General Counsel office will be required. The project coordinator will organize this review.
The project coordinator will communicate and coordinate with the clinical placement coordinator and Boise State General Counsel office for a facility provided MOU review. General Counsel’s office will send the MOU for signatures once the review is completed. This process is outlined in the School of Nursing Clinical Contract Request Process document that is linked below.
If a student is assigned to a clinical facility that requires a My Clinical Exchange (mCE) account for Boise State University student interaction, ensure the precepting student is aware of this requirement and would be responsible for any cost in establishing an mCE account. The precepting student and Boise State University faculty should contact a member of the Clinical Operations team for new account sign-up instructions for the visiting student, and to obtain a list of all requirements necessary to ensure compliance.
Request approval to act as preceptor from the Chief Nurse Administrator of the School of Nursing. The request must include course objectives, program curriculum, syllabi and course descriptions, and the Preceptor Agreement.
Time in the role of Preceptor falls under service for tenure and promotion consideration.
If approved, the Preceptor Agreement will be sent to the School of Nursing contracts manager to ensure affiliation agreement is in place.
The faculty and student will:
- Verify health requirements, background checks/drug testing and any other requirements deemed necessary, and are included in the MOU or AA, have been completed, are on file with the student’s institution, and are easily available upon School of Nursing request.
- Ensure requirements are specified in the Preceptorship Agreement.
The Student and Precepting Faculty will create a calendar, showing when the student will be in the Norco Building and when and where they will be in clinical settings. This calendar should be shared with the School of Nursing Administration.
The Clinical Placement Assistant or assigned staff will send the completed Preceptor Agreement and any other relevant forms to the designated person at the student’s college or university and copies to faculty and student.

3. Forms

School of Nursing Clinical Contract Request Process

Request for Approval of Visitor and Affiliate Status and Services

BSU: Contract Checklist

CHS: None

SON: None

Last Review Date