Skip to main content

SON Bylaws – Appendix B – Staff Teams

Team and committee membership and responsibilities

OWLS Team

Responsibilities

Responsible for addressing operational issues and supporting staff functions within the School of Nursing. Convene monthly to discuss matters such as process documentation, workflow management, functional area updates, staff evaluations, and support for various programs and initiatives.

Key outputs and deliverables include:

  • Coordinating annual timelines across support areas
  • Providing updates on all operational support functions, including facilitating staff evaluations, planning opportunities for team building, 
  • Coordinating staff input on leadership transitions and training sessions

Tech Team

Responsibilities

Responsible for managing LMS and internal data technology infrastructure, supporting faculty and staff with technology-related issues, and implementing innovative solutions to enhance teaching, learning, and administrative processes within the school.

Key outputs and deliverables include:

  • Managing systems information including the PeopleSoft schedule of Classes, the Canvas LMS, and Textbook adoptions through Verba
  • Supporting faculty with course site preparation and online content development
  • Ensuring compliance with data security protocols
  • Developing data collection, reporting, and evaluation processes.

Simulation and Practice Lab Operations Team

Responsibilities

Responsible for providing clinical simulation and practice lab hours to the nursing student population. Responsible for maintaining the facility, equipment, and digital curriculum and files associated with these spaces. Responsible for facilitating the needs of all instructors within our guidelines and best practices.

Key outputs and deliverables include:

  • Provide details of clinical hours supplied by class and facilitator on the SimOPSDashboard
  • Provide linked curriculum objectives per simulation or lab activity
  • Performs Qualtrics Surveys at the end of each semester to provide student feedback

Marketing

Responsibilities

Responsible for telling the School of Nursing story and to recruit prospective nursing students for our nursing  programs. Responsible for creating relatable, fresh content and ensuring the SON is strategic in the marketing plan and goals. 

Key outputs and deliverables include:

  • Recruitment of prospective students
  • Website and Content Management
  • Strategic Marketing Plans
  • Social Media Content
  • Design of Recruitment Materials
  • Branding
  • Content Writing
  • Story Creation
  • Content for Ads and Marketing
  • ROI monitoring
  • Email campaign management
  • Event planning
  • Management for certain events within the community and to our prospective students

Convocation

Responsibilities

Responsible for organizing and executing the convocation ceremony, a significant event that symbolizes the transition of nursing students from their educational program to their professional careers. 

Key outputs and deliverables include:

  • Planning and execution of the end of semester convocation event
  • Overseeing staff participation
  • Notifying and greeting students and families
  • Set up and clean up the event

Student Services

Responsibilities

Responsible for supporting students throughout their academic journey, helping them overcome challenges, achieve their goals, and thrive both personally and academically.

Key outputs and deliverables include:

  • Admissions Support
  • Academic Support
  • Graduation checks
  • Serving as a link to other support services across campus

Budget and Reconciliation Team

Responsibilities

Responsible for ensuring all financial transactions within the School of Nursing (SON) are processed correctly, in a timely manner and are within the policy guidelines set forth by the University and the State of Idaho. Also responsible for ensuring all monthly expenses incurred by faculty and staff for travel, workshops, etc. have supporting documentation for each expense prior to submitting for payment.

Key outputs and deliverables include:

  • Performing yearly budget projections
  • Providing yearly reporting on all SON cost Centers to SON Leadership
  • Reconciling SON Salary issues
  • Ensuring all cost center deficits are cleared by year end
  • Submitting check requests from donors who provide donations to the SON
  • Process/approve new hire requests
  • Approve all ICP’s and ECC for the SON
  • Process all Faculty/Staff travel requests
  • Support the SON Faculty/Staff on administrative needs
  • Maintain SON contracts
  • Process all Invoices and Requisitions for SON
  • Submit software requests to SARB for approval
  • Ensure SON financial processes are updated when changes occur
  • Reconcile all P-Card transactions
  • Liaison for facility needs for Norco Building Floor 3 and 4