SON Bylaws – Appendix B – Staff Teams

Responsible for addressing operational issues and supporting staff functions within the School of Nursing. Convene monthly to discuss matters such as process documentation, workflow management, functional area updates, staff evaluations, and support for various programs and initiatives.

• Coordinating annual timelines across support areas
• Providing updates on all operational support functions, including facilitating staff evaluations, planning opportunities for team building, 
• Coordinating staff input on leadership transitions and training sessions.

Responsible for managing LMS and internal data technology infrastructure, supporting faculty and staff with technology-related issues, and implementing innovative solutions to enhance teaching, learning, and administrative processes within the school.

• Managing systems information including the PeopleSoft schedule of Classes, the Canvas LMS, and Textbook adoptions through Verba
• Supporting faculty with course site preparation and online content development
• Ensuring compliance with data security protocols
• Developing data collection, reporting, and evaluation processes.

Responsible for providing clinical simulation and practice lab hours to the nursing student population. Responsible for maintaining the facility, equipment, and digital curriculum and files associated with these spaces. Responsible for facilitating the needs of all instructors within our guidelines and best practices.

• Provide details of clinical hours supplied by class and facilitator on the SimOPSDashboard
• Provide linked curriculum objectives per simulation or lab activity
• Performs Qualtrics Surveys at the end of each semester to provide student feedback 

Responsible for telling the School of Nursing story and to recruit prospective nursing students for our nursing  programs. Responsible for creating relatable, fresh content and ensuring the SON is strategic in the marketing plan and goals.

• Recruitment of prospective students
• Website and Content Management
• Strategic Marketing Plans
• Social Media Content
• Design of Recruitment Materials
• Branding
• Content Writing 
• Story Creation
• Content for Ads and Marketing
• ROI monitoring
• Email campaign management
• Event planning 
• Management for certain events within the community and to our prospective students 

Responsible for organizing and executing the convocation ceremony, a significant event that symbolizes the transition of nursing students from their educational program to their professional careers.

• Coordinating annual timelines across support areas
• Providing updates on all operational support functions, including facilitating staff evaluations, planning opportunities for team building, 
• Coordinating staff input on leadership transitions and training sessions.

Responsible for supporting students throughout their academic journey, helping them overcome challenges, achieve their goals, and thrive both personally and academically.

• Admissions Support
• Academic Support
• Graduation checks
• Serving as a  link to other support services across campus

Responsible for ensuring all financial transactions within the School of Nursing (SON) are processed correctly, in a timely manner and are within the policy guidelines set forth by the University and the State of Idaho. Also responsible for ensuring all monthly expenses incurred by faculty and staff for travel, workshops, etc. have supporting documentation for each expense prior to submitting for payment.

• Performing yearly budget projections
• Providing yearly reporting on all SON cost Centers to SON Leadership
• Reconciling SON Salary issues
• Ensuring all cost center deficits are cleared by year end
• Submitting check requests from donors who provide donations to the SON
• Process/approve new hire requests
• Approve all ICP’s and ECC for the SON
• Process all Faculty/Staff travel requests
• Support the SON Faculty/Staff on administrative needs
• Maintain SON contracts
• Process all Invoices and Requisitions for SON
• Submit software requests to SARB for approval
• Ensure SON financial processes are updated when changes occur
• Reconcile all P-Card transactions
• Liaison for facility needs for Norco Building Floor 3 and 4

The purpose of the committee is to foster meaningful relationships between the School of Nursing and its alumni through intentional communication, events, and outreach efforts that promote community connection, pride, and continued involvement.

In addition to alumni engagement, the committee is also responsible for preserving and documenting the history of the School of Nursing. This includes maintaining records, highlighting key milestones, and ensuring that the legacy of the School is accessible to current students, alumni, and future generations of nurses.

This committee is established by the Boise State University School of Nursing and operates in alignment with the policies and strategic guidance of the SON and the College of Health Sciences Advancement team.  All committee activities, communications, and decisions will be developed in collaboration with and in support of the goals of the Advancement team. 

Membership shall consist of staff, faculty and student members.  Members serve on a voluntary basis, with a minimum term of one academic year.  Additional alumni representatives or Advancement team liaisons may be invited to participate in the committee or its subcommittees as appropriate. 

The committee will:

• Coordinate and facilitate alumni engagement activities, communications, and events that align with the mission of the SON and support the broader advancement goals of the College of Health Sciences.

• Collaborate with the Advancement team on planning, messaging, and execution of alumni initiatives to ensure alignment with university-wide strategies.

• Promote a culture of alumni involvement, recognition, and giving.

• Support milestone events (e.g., anniversaries, reunions, recognition ceremonies) that elevate the visibility and reputation of the SON.
• Provide input and recommendations on alumni communication strategies, giving campaigns, and stewardship efforts in consultation with the Advancement team.
• Preserve and document the history of the School of Nursing by maintaining historical records, highlighting significant milestones, and supporting initiatives that celebrate the School’s legacy and impact.

Meetings and Decision-Making:

• The committee shall meet [monthly/quarterly/as determined]. Meetings may be called by school leadership or the Chair of the committee.

• Decisions shall be made by majority vote of those present. Proxy and electronic voting are permitted. All decisions that involve communications, donor engagement, or fundraising must be made in consultation with the Advancement team.

• The committee will be facilitated by a Chair, Co-chair, and Secretary. Roles may rotate annually or as needed. Subcommittees may be formed with committee approval and will report back to the full committee.

In collaboration with the School of Nursing Divisional Dean and Associate Divisional Dean, the AI Task Force will provide leadership in identifying and addressing the opportunities and challenges that artificial intelligence presents in nursing education.

It is recommended that representatives from Pre-licensure, RN-BS, and Graduate Programs; at least one representative from the Technology Team or instructional design; and one student representative. Program Directors and members of the Administrative Leadership Team may serve as ad hoc members as needed. Members may serve staggered two-year terms to ensure continuity and development.

Curriculum & Pedagogy Development

• Evaluate and recommend integration of AI competencies and literacies into course and program-level outcomes.
• Support faculty in exploring innovative instructional and assessment strategies that incorporate AI tools.
• Ensure AI-related teaching aligns with accreditation standards and regulatory expectations.

Ethics, Equity, and Integrity

• Promote understanding of the ethical implications and equity considerations surrounding AI use in academic and clinical settings.
  
• Collaborate with existing teams to revise academic integrity policies to reflect evolving AI capabilities.

Faculty and Staff Support

• Provide workshops and resource materials on the use of generative AI in teaching, learning, and administration.
• Liaise with the Technology Team to support AI literacy and technical implementation needs.

Institutional Strategy

• Participate in university-wide initiatives and help to support and implement the University Generative AI Strategic Plan.
• Develop and implement an AI Action Plan specific to the School of Nursing.
  
• Collaborate with other Teams/Committees on cross-functional initiatives involving AI.

Reporting and Evaluation

• Provide regular updates and recommendations to the Administrative Leadership Team and Curriculum Teams.
• Contribute to the School’s Systematic Evaluation Plan (SEP) with AI-related metrics and findings.
• Submit an annual report summarizing progress, challenges, and next steps for AI integration.

Meeting Schedule

This team meets monthly during the academic year and additionally as needed to meet SON and university strategic deadlines.  Meeting minutes will be recorded, updates and minutes will be given to the ALT team upon request.