Student Employee Resources

Thanks for accepting the position of student academic assistant for the next semester. This is an important job, with our sections becoming larger and the impact on our instructors becoming greater. Your assistance will be invaluable to the success of that instructor in their ability to get feedback to students quickly and accurately.

Schedule. Please contact the instructor you will be working for as soon as you can to discuss your role and schedule. The earlier you can connect, the sooner you can be up and running.

We’re excited to have you working in our peer educator program. This is a direct way to have a positive impact on the academic success of your peers. Evolving from the campus Learning Assistant program, Peer Educators (PEs) are trained in strategies and techniques for tutoring highly technical material in a way that makes sense to engineers.

Content. Please contact the instructor of the class you will be supporting as soon as you can to discuss their plans for teaching the material. The earlier you can connect, the sooner you can be prepared for your first sessions.

Scheduling. Tutoring sessions are fairly flexible in day and time, so we can work around your schedule. Contact MBE Office staff to help you to schedule your session times and locations.

The Mechanical and Biomedical Engineering program is proud of our ability to offer research positions to undergraduate students. This position carries responsibilities that affect research schedules, government and private funding sources, and professional relationships and will open doors for you in the future.

Safety. Most of our research staff are required to complete safety training on proper procedures in the lab and cautions on equipment and chemicals which you may work with. Refer to your lab supervisor for more information on the specific safety training you require.

Graduate assistants are usually paid a stipend for an annual salary, plus fees and tuition. These awards come from a variety of fund sources with their own restrictions, so be sure you understand any expectations that your supervisor may have. Graduate assistants may work in either teaching or research roles and generally work 20 hours/week during the fall and spring semesters and 40 hours/week during the summer.

Work study. Graduate students may be eligible for federal work-study funding. In these cases, we must report your time worked hourly. Please work with Justin Larson in the office to establish what will be expected to take advantage of these funds.

Partial/hourly graduate assistants. Please coordinate with your supervisor and the department office on how reporting and pay will be handled.

As we work on your hiring, there will be things that you must do to complete the process. Please make sure these steps are handled quickly to avoid any delays in your ability to begin working.

New employees may have to undergo a background check. If you have already done one, you won’t need to do another. If needed, Human Resources will be in touch with you regarding the process. Watch for an email from Human Resources or Sterling Info Systems. Any requests that come from these offices need to be handled as soon as possible to make your employment process easier, so please get that done as soon as possible.

If you have not worked on campus before, you will need to file an I-9 form with the Human Resources office. This is a federal requirement that attests that you are legal to work in the United States. This form MUST be completed by the first day of work. You can find this form online at: http://www.uscis.gov/files/form/i-9.pdf. Please complete it and take the appropriate documents to the Human Resources office located at the corner of University and Capitol Blvd. They will give you a pink sheet of paper for you to bring to the MBE office that shows they have the form on file. If you have already worked for the university, please let me know by email so I can mark you off.

The pay period is two weeks long and is paid on the Friday two weeks after the end of the period. For example, the work you do between Sunday, August 1 and Saturday, August 14 should be reported by 5:00 PM on the Monday following (August 16) and the hours will be paid out to you on Friday, August 27.

The preferred method to pay you is with Direct Deposit. Please check out information on how to set this up here: Payroll: Direct Deposit

Enter and submit all hours worked for the pay period. Your supervisor will be notified and approve these hours which will be paid on the following paycheck. These hours must be approved by the Monday following the pay period to be paid on the next paycheck. If time is not submitted and approved by the end of the day, the employee will not receive a paycheck and need to wait until the next pay period.

Also, if the paycheck includes hours from a late time entry, then your tax withholdings may be impacted. A larger gross may have a higher tax rate, so a larger amount deducted.

Hours are entered through the BroncoHub system. Click on the links below for instructions on submitting hours:

Click on the links below for instructions on submitting hours:

Enter Hours Worked for Current Pay Period job aid

Enter Hours Worked YouTube Video Tutorial

If you have a federal work-study award for your job, you will see two lines for the same position. One is for your work-study funds, and the other is for the same position should those funds be exhausted. Please report your hours primarily on the line with a department code of 12600. You will be notified should you need to change your reporting to the other line.

Frequently students will have problems entering time on the first pay period of the new semester, especially if their first day is not the first day of the pay period. Other interruptions may also impede your ability to report time. Watch this section for ideas on how to correct or work around them.

If you have an urgent problem, please contact Justin Larson in the MBE Office (jlarson@boisestate.edu).

At times we find a need to report hours without access to the BroncoHub system. Should you be requested, a manual timesheet may be downloaded.

Student employees will receive access to the buildings and rooms necessary to do their jobs. Students who need access to rooms, laboratories, and buildings will be set up through your supervisor.

Card Access: Your student ID card also contains proximity technology for access. We can request your card be activated to give you access to buildings and rooms controlled with proximity cards. If for some reason your card does not have a proximity code on the back, please visit the Student Info desk at the Student Union to get one that does.

Proximity Door Access Request Form

Key Access: If you need access to rooms that are secured with a key lock, your supervisor will either check out a key to you, or request one be made for you. In either case, you are responsible for the security of the key and to return it upon completion of your time in that position.

MBE is currently in transition to a new purchasing system. Should you need to purchase something, please contact Ashley Holden in the MBE Office or email MBEpurchasing@boisestate.edu. We’ll give you the best way to get it done.

At some point in your time here at Boise State, you may be asked to schedule a meeting room for study sessions, meetings, or projects. Please come by the MBE Office (Ruch 201) or send an email to MBE@boisestate.edu. We’ll work with you to find a space that meets your needs.

We’re here to help! The staff in the Department Office are here to help you be successful in your role of employee and of student. If you run into any problems, come by the office and we’ll help you resolve them.

• • Human Resources: Justin Larson (208) 426-4078 / jlarson@boisestate.edu
  • Travel: Ashley Holden (208) 426-4095 / ashleyholden@boisestate.edu
  • Purchasing: email MBEpurchasing@boisestate.edu
  • Academic Support: AdviseME@boisestate.edu
  • Other questions: MBE@boisestate.edu