Documentation Guidelines
Documentation for Academic Accommodations
A student requesting accommodations must provide thorough documentation of a disability. Documentation helps the Educational Access Center (EAC) understand how your disability affects your education and helps staff recommend the proper resources to assist you during your college experience. The essential elements of thorough documentation are:
Credentials of Evaluator
The name, title, and professional credentials of the evaluator, information about license or certification (e.g., licensed psychologist), and area of specialization should be included. Employment and state/province where the evaluator practices should also be clearly stated.
Diagnostic Statement Identifying the Disability
A clear diagnostic statement describes the diagnosed condition, how the condition was diagnosed, provides information on the functional impact, and details the typical progression or prognosis of the condition.
Description of Diagnostic Methodology
Includes diagnostic criteria, evaluation methods, procedures, tests, and dates of administration, as well as a clinical narrative, observation, and specific results.
Description of the functional impact of the disability on a major life activity
Demonstrates whether and how a major life activity is substantially limited by providing a clear sense of the severity, frequency, and pervasiveness of the condition(s).  Note: Changing conditions and/or changes in how the condition impacts the person brought on by growth and development may warrant more frequent updates.
Description of current/past accommodations, services, and/or medications
Describe auxiliary aids, assistive devices, support services, and accommodations, including their effectiveness in ameliorating functional impacts of the disability. Include any significant side effects from current medications or services that may impact physical, perceptual, behavioral, or cognitive performance.
General Housing
Housing accommodations are determined for students with disabilities on a case-by-case basis. Before approving you for housing accommodations, we will need to verify your disability AND the disability-related need for your accommodation request. Please submit documentation from a health care provider who is licensed in the state of Idaho or your home state. The documentation must verify that your condition meets the definition of a disability and describes the relationship between your disability and the accommodation you are requesting.
If your disability is readily apparent, i.e., blind or low vision, deaf or hard-of-hearing, or in a wheelchair, AND your accommodation request relates to your apparent disability, please send us an email regarding your situation.
Documentation for Support Animals in Housing
Before approving you for this animal, we will need to verify your disability AND the disability-related need for a support animal.
Students with disabilities who have a disability-related need for a support animal in university housing must obtain documentation from a licensed health care provider in their home state or the State of Idaho. If your disability is not readily apparent, then we ask that you submit reliable documentation. Certifications, registrations, and other documentation purchased over the internet is NOT considered reliable documentation and will not be accepted. Reliable documentation includes a disability determination from a government agency or a note from a licensed healthcare care professional. Your health care provider may fill out the Support Animal Verification form or write a letter stating that you have a disability and a disability-related need for a support animal by explaining one or more identified symptoms the support animal will ameliorate.
If your disability is readily apparent, i.e., you are blind or low vision, deaf or hard-of-hearing, or in a wheelchair, AND your animal provides assistance related to your apparent disability, please send us an email regarding your situation.