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Travel Reimbursement Form

Please fill out this form for all your travel reimbursement requests, if you are a Boise State employee. If you are NOT a Boise State employee, please contact geosadmin@boisestate.edu

Name(Required)
Use employee email for example: name@boisestate.edu (do not use student email).
Expenses you are claiming for reimbursement(Required)
Select the expenses you are claiming for reimbursement. DO NOT include those expenses purchased with a Pcard.
Max. file size: 10 MB.
A travel authorization is required for all travel away from Boise State University. This includes same day field work, and field trips.
Please include any transactions from trip, including fees from your bank statement.
Drop files here or
Max. file size: 10 MB.
    Upload files here.
    Drop files here or
    Max. file size: 10 MB.
      The flight itinerary proves you actually went on the trip. The flight itinerary is required even if you paid using P card.
      Max. file size: 10 MB.
      Use the new Per Diem Calculator: https://www.boisestate.edu/vpfa-university-forms/wp-content/uploads/sites/328/2026/03/Per-Diem-Calculator-2026-0227.xlsx
      Max. file size: 10 MB.
      Please attach lodging receipt even if you are not claiming the expense or it was paid by P card.
      Please enter any expenses that were paid with Pcard and who purchased them. If none, enter N/A.
      Drop files here or
      Max. file size: 10 MB.
        The State of Idaho does not pay for transportation tips. Tips will be deducted from the expense report.
        Drop files here or
        Max. file size: 10 MB.
          Please attach a google map screenshot of departure and destination locations. You must fill out a mileage log: https://www.boisestate.edu/vpfa-travel/wp-content/uploads/sites/333/2024/04/Mileage-Log-2026-0112.xlsx Remember a justification statement for why driving was required.
          Max. file size: 10 MB.
          Attach any receipts that were not attached in other fields. This is the “catch all” for receipts.
          Drop files here or
          Max. file size: 10 MB.
            Max. file size: 10 MB.
            Drop files here or
            Max. file size: 10 MB.
              Create high level daily itinerary for all travel.
              Drop files here or
              Max. file size: 10 MB.
                Include time you arrived at airport. Should align with departure time listed in per diem calculator.
                Time that you arrived back to return destination airport.
                Any additional information for travel arranger, such as splitting costs among different funding accounts.
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