Travel Reimbursement Form

Please fill out this form for all your travel reimbursement requests, if you are a Boise State employee. If you are NOT a Boise State employee, please contact geosadmin@boisestate.edu

Name(Required)

First Last

Email(Required)

Use employee email for example: name@boisestate.edu (do not use student email).

Expenses you are claiming for reimbursement(Required)

Airfare and Baggage

Lodging

Per diem

Transportation

Parking

Registration

Mileage for Personal Vehicle

Rental Vehicle

Other

Select the expenses you are claiming for reimbursement. DO NOT include those expenses purchased with a Pcard.

Travel Authorization Number(Required)

Travel Authorization (Upload here)(Required)

Max. file size: 10 MB.

A travel authorization is required for all travel away from Boise State University. This includes same day field work, and field trips.

International Travel(Required)

Please include any transactions from trip, including fees from your bank statement.

International Travel

Drop files here or

Max. file size: 10 MB.

Upload files here.

Airfare and Baggage Receipts

Drop files here or

Max. file size: 10 MB.

The flight itinerary proves you actually went on the trip. The flight itinerary is required even if you paid using P card.

Per diem

Max. file size: 10 MB.

Use the new Per Diem Calculator: https://www.boisestate.edu/vpfa-university-forms/wp-content/uploads/sites/328/2026/03/Per-Diem-Calculator-2026-0227.xlsx

Lodging Receipt

Max. file size: 10 MB.

Please attach lodging receipt even if you are not claiming the expense or it was paid by P card.

Expenses Paid with Pcard(Required)

Please enter any expenses that were paid with Pcard and who purchased them. If none, enter N/A.

Transportation Costs for Reimbursement

Drop files here or

Max. file size: 10 MB.

The State of Idaho does not pay for transportation tips. Tips will be deducted from the expense report.

Personal Vehicle

Drop files here or

Max. file size: 10 MB.

Please attach a google map screenshot of departure and destination locations. You must fill out a mileage log: https://www.boisestate.edu/vpfa-travel/wp-content/uploads/sites/333/2024/04/Mileage-Log-2026-0112.xlsx Remember a justification statement for why driving was required.

Rental Vehicle

Max. file size: 10 MB.

Attach any receipts that were not attached in other fields. This is the “catch all” for receipts.

Parking Receipts

Drop files here or

Max. file size: 10 MB.

Event Registration/Membership Receipts

Max. file size: 10 MB.

Travel itinerary AND/OR Conference Agenda

Drop files here or

Max. file size: 10 MB.

Create high level daily itinerary for all travel.

Other Receipts:

Drop files here or

Max. file size: 10 MB.

Location departed, including time and date:(Required)

Include time you arrived at airport. Should align with departure time listed in per diem calculator.

Destination(Required)

Time and date business travel ended:(Required)

Time that you arrived back to return destination airport.

Additional Comments:

Any additional information for travel arranger, such as splitting costs among different funding accounts.

Travel Reimbursement Form

GEOSCIENCES