Special Events

University Special Events and Protocol assists in the planning, design and management of high-profile, high-impact events. These may include speaker engagements, conferences, national and international visits, special events hosted by the president or vice presidents, as well as select university-wide events.

University Special Events and Protocol also helps ensure that Boise State University’s standard of hospitality is upheld for all events by offering Boise State departments and divisions information on event planning, best practices, policies and more.

Event Planning Resources

When and where to hold your event

Before you get too far in planning, consult the university events calendar to avoid scheduling at the same time as other events that might draw from your audience.

University Events Services operates conference facilities to maximize usage for the university community and, when available, to the larger community in Boise and in Idaho.

University Catering is the exclusive caterer at Boise State University. From start to finish University Catering guidelines will assist in properly planning for your event.

How to present your event

An Event Run-of-Show is a critical tool when coordinating event staff, speakers, entertainment and venue operators.

The Alumni/Foundation database provides detailed information to help build invite lists.

Be prepared for your guests

Contact the Office of Risk Management and Insurance for recommendations on liability coverage.

Plan for guest parking during your event at available lots, Brady or Lincoln garages.

Boise State Campus Security and Police Services can provide or arrange for highly skilled professional security, law enforcement and emergency medical personnel to support events as needed.

Promoting your event

The Office of Communications and Marketing can help get the word out on your event.

Boise State Brand Standards have been developed to enable all university departments, centers, programs and university-sanctioned organizations to consistently represent Boise State in all formal and informal communications, web, advertising and marketing, and other promotional materials.

Printing and Graphic Services provides printing, graphic and digital design, sign and large format printing, bulk mail addressing and copier services.

Contact University Visual Services if you need photos taken of your event.

Special Events Staff