Graduation Process

Graduation Process Overview

Apply for graduation. This notifies the Registrar’s Office of your plan to graduate. If you apply late, there is a late fee.
Pay the graduation application fee in Student Center. You have 48 hours to pay or you will need to reapply.
An evaluator will review your application and email you with the result in 6 weeks.
Complete your courses successfully and attend a commencement ceremony.
Receive your diploma by mail 3-4 weeks after commencement.

Eligibility to Graduate

To ensure your candidacy, please review your degree information on myBoiseState with your academic advisor. A graduation evaluator will review your Academic Advisement Report (AAR) after the 10th day of classes in the semester you intend to graduate (it takes approximately 6 weeks to review all applications for graduation). Upon review of your application, you will receive an email notifying you of your graduation status. You will be considered a valid candidate if you are enrolled in all outstanding requirements.

Applying for Graduation

Apply for graduation by logging on to your myBoiseState Student Center account. For further instruction on where and how to apply online, please read the Apply For Graduation Help Document.

Graduation Application Fee

A nonrefundable graduation application fee must be paid when applying. The application fee is $20.00 for undergraduate degrees, undergraduate certificates, and graduate certificates, and $25.00 for Master’s/Doctoral candidates. This fee covers the cost of your printed diploma and diploma cover. If you are earning two degrees at the same time, you must pay the fee for each degree.

All graduating students must pay the graduation application fee, regardless of whether you intend to participate in commencement and regardless of whether you wish to receive a diploma.

Deadlines and Late Fees

The application deadline is the end of the first week of the semester you intend to graduate (see the Academic Calendar for the exact date). A late fee will be applied after the application deadline of $20.00 for undergraduate degrees, undergraduate certificates, and graduate certificates, and $25.00 for Master’s/Doctoral candidates. The last day to apply for graduation with a late fee is the last day of classroom instruction.

Graduation Checklist

Undergraduate Checklist

This checklist provides the recommended steps to prepare for graduation. You will be notified via BroncoMail if you are a valid candidate for graduation. If you are missing graduation requirements, your graduation date will be moved to the next term.

Contact your academic advisor(s) and make an appointment to review your records.
Take a copy of your Academic Advisement Report (AAR) to your advising appointment. To access your report login in to your myBoiseState student center and select Academic Requirements from the drop down box.
Confirm that your major(s)/minor(s) and catalog year are correct on your AAR.
Review all graduation requirements on the AAR with your advisor to confirm that all requirements will be met at the end of your final semester. Complete any necessary academic adjustment forms.
Apply for graduation by the deadline published in the Academic Calendar. To apply for graduation, login to your myBoiseState student center and select Apply For Graduation from the drop down box.
Pay the application fee ($20 per undergraduate degree and certificate).
Review your Diploma Name on myBoiseState. This is the name that will be used on your diploma.
Review your Mailing Address on myBoiseState. This is where your diploma will be sent after graduation.

Printer friendly undergraduate checklist for your personal use.

Failure to Meet Degree Requirements

As an undergraduate student, if you fail to meet all your degree requirements, your graduation date will be moved to the next available graduation date.

If your graduation date is moved, the Registrar’s Office will notify you via BroncoMail that the expected date of your graduation has been moved to the next available graduation date because of incomplete degree requirements. If there are circumstances that the Registrar’s Office is not aware of that would allow you to graduate, you must notify your graduation evaluator within two weeks of receiving the email.

Your graduation date is allowed to change twice. If you do not complete the degree requirements after the second date change, the Registrar’s Office will place your graduation file in Inactive Status.

If your graduation application is placed on Inactive Status, the Registrar’s Office will notify you via BroncoMail. Even if your graduation application is inactive, you will still be eligible to register and attend classes unless there is a hold on your account related to another matter.

To become eligible for a new graduation date, contact the Registrar’s Office in writing with the new expected date of graduation. Your notification must arrive at the Registrar’s Office prior to the deadline to apply for graduation. A new application is not required, nor is an additional diploma fee.

Graduate Checklist

Complete your Admission to Candidacy form and submit to your program coordinator the semester prior to your expected date of graduation. Deadlines are published in the Academic Calendar.
Contact your academic advisor/program coordinator and make an appointment to review your records.
Take a copy of your Academic Advisement Report (AAR) and Admission to Candidacy form to your advising appointment. To access your report login in to your myBoiseState student center and select Academic Requirements from the drop down box.
Review all graduation requirements on the AAR and Admission to Candidacy form with your advisor/program coordinator to confirm that all requirements will be met at the end of your final semester.
Apply for graduation by the deadline published in the Academic Calendar. To apply for graduation, login in to your myBoiseState student center and select Apply For Graduation from the drop down box.
Pay the application fee ($20 per certificate $25 per degree).
Review your Diploma Name on myBoiseState. This is the name that will be used on your diploma.
Review your Mailing Address on myBoiseState. This is where your diploma will be sent after graduation.

Printer friendly graduate checklist for your personal use.

Failure to Meet Degree Requirements

As a graduate student, if you fail to meet all your degree requirements, your graduation date will be moved to the next available graduation date.

If your graduation date is moved, the Registrar’s Office will notify you via BroncoMail, with an email copy to your advisor, your program coordinator, and to the Graduate College that your expected date of graduation has been moved to the next available graduation date because of incomplete degree requirements. If there are circumstances that the Registrar’s Office is not aware of that would allow you to graduate, you must notify your graduation evaluator within two weeks of receiving the email.

Your graduation date will be allowed to change twice. If you do not complete the degree requirements after the second date change, the Registrar’s Office will place your graduation file on Inactive Status.

If your graduation application is placed in Inactive Status, the Registrar’s Office will notify you via BroncoMail, with an email copy to your advisor, your program coordinator, and to the Graduate College. Although your graduation application is inactive, you will still be eligible to register and attend classes unless there is a hold on your account related to another matter.

To become eligible for a new graduation date, contact your advisor and program coordinator and request a review of your program, a schedule for completion, and a realistic graduation date. The program coordinator will then notify the Registrar’s Office in writing with the new expected date of graduation before the deadline to apply for graduation (this deadline is published in the university Graduate Catalog). A new application is not required, nor is an additional diploma fee.

Graduation Process