In an effort to streamline the subrecipient invoice payment process, OSP has teamed up with the Procure to Pay team to update the process and eliminate some of the roadblocks for paying subrecipient invoices. Effective March 8, a new option on the Purchase Order Payment Approval (okay to pay) Smartsheet has been added to submit sub invoices for payment. The new process reduces the administrative burden for most faculty & staff in the process.
1. The subrecipient invoice is received by OSP and immediately forwarded to the college/department administrator (administrator).
2. The administrator determines which lines on the subaward PO should be used to pay the invoice.
3. The administrator completes the smartsheet form using the Sub Award as “Type of Request”.
4. The form routes the invoice to the PI and post-award administrator simultaneously for certification. The PI email:
5. When the PI receives the email, he/she should click View Request to see the details of the Sub invoice payment.
6. After both parties have certified the invoice, the AP team processes the payment.
For help with the okay to pay process or smartsheet form, please contact Payables at p2p_payables@boisestate.edu. For help with or questions about the new sub invoice payment process, please contact your assigned SPA at postaward@boisestate.edu.
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Jennifer Lutke
Post Award Manager
Office of Sponsored Programs
Boise State University
(208) 426-5733
jenniferlutke@boisestate.edu