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Department of History
Department Travel Request
Department Travel Request
Travel Authorization Request Form
Select the department
(Required)
History
World Languages
All employee travel, including no-cost travel, must be preapproved, prior to commencement of travel or incurring expenses (Policy 6180). If you need assistance please email dianabancroft@boisestate.edu.
Name:
(Required)
First
Last
Traveler's Employee ID:
(Required)
Traveler's Cell Phone Number
(Required)
Would you like a copy of this form emailed to you?
(Required)
Enter Email
Confirm Email
Emergency Contact's Name
(Required)
First and Last Name
Emergency Contact Phone Number
(Required)
Relationship with Emergency Contact
(Required)
Travel Location:
(Required)
City, State/Country
Reason
(Required)
Depending on your choice you may be required to upload supporting documents (see below).
Conference
Workshop
Research
Other (A description is needed below.)
Travel Business Purpose:
(Required)
Please describe the reason for travel in a few sentences.
Travel Start Date:
(Required)
MM slash DD slash YYYY
Travel End Date:
(Required)
MM slash DD slash YYYY
Are you traveling with other employees?
(Required)
Yes
No
Employee Names
(Required)
Please include the names of all employees travelling with you.
Are you traveling with students?
(Required)
Yes
No
Student Names
(Required)
Please include the names of all students travelling with you.
Is this for foreign travel?
(Required)
Here is the link to check the Department of State's website for travel advisory updates. https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/
Yes
No
Does the country you are traveling to have a risk level of 3? (Travel to a risk level 4 country will not be approved.)
(Required)
If you are requesting approval to travel to a country with a risk level of 3 you will need to fill out the State of Idaho Foreign Travel Assumption of Risk and Waiver of Liability Agreement. The fillable PDF is located here: https://www.boisestate.edu/history/online-request-forms/
Yes
No
Are drones being used overseas
(Required)
For foreign travel.
Yes
No
Provide a description if working with children or N/A if not applicable.
For foreign travel.
Is Boise State University paying for any portion of your trip?
(Required)
Yes
No - Third Party paying "No Cost Travel"
Personal Travel Included?
(Required)
*If YES a business itinerary must be uploaded (see below). Please note that airfare and lodging must be purchased out of pocket for travel that includes personal days. Submit the receipts with your post-travel reimbursement request.
Yes*
No
Number of Business Days
Funding Source
(Required)
Select all that apply.
History Travel Account
Research Account
Start-Up Funds
UF Funds
Grant
Other
Please provide a description if "other" is selected.
(Required)
Funding Source
(Required)
Select all that apply.
Research and Professional Development Account
Grant
Other (A description is needed below.)
Please provide a description.
(Required)
Enter estimates for all anticipated expenses for this trip.
(Required)
Provide an estimate for each expense selected. Itemized receipts are required for reimbursable expenses. Cash purchases without receipts are not reimbursable.
Airfare
Lodging
Registration
Per Diem
Transportation-Personal Vehicle
Transportation-Personal Vehicle (Destination has no flights from Boise)
Transportation-Public
Transportation-Rental Car
Miscellaneous
None
Other
Airfare
(Required)
Lodging
(Required)
Will you be staying at an Airbnb?
Yes
No
If you are planning to stay at an Airbnb it must be purchased out-of-pocket. Submit the receipt with your post-travel reimbursement request.
Registration/Membership
(Required)
Per Diem
(Required)
*Business meals will not be reimbursed if they have been paid for by other means such as meals included in prepaid conference fees. No food/drink receipts are required for per diem reimbursement. Gratuities are reimbursed with per diem. The university will reimburse each traveler based on the GSA rates Per diem rates are based on departure/return times.
Transportation-Personal Car - Mileage Log: https://www.boisestate.edu/vpfa-travel/tools-resources/
(Required)
If a traveler chooses to drive their personal car instead of flying, a flight price comparison must be submitted for the exact same business-only days. Additional expenses (extra lodging or per diem) associated with driving cannot be reimbursed if flying had been more cost-effective.
Other
(Required)
Other
(Required)
Estimate for this expense.
Travel within the US: www.gsa.gov/travel/plan-book/per-diem-rates
For international travel: https://aoprals.state.gov/web920/per_diem.asp
Transportation-Public
(Required)
Itemized receipts are required for reimbursement. Tips are considered incidentals in per diem and are not reimbursable.
Transportation-Rental Car
(Required)
Contracted Rental Providers must be used (Enterprise or Hertz) https://www.boisestate.edu/vpfa-travel/tools-resources/
License plate number of vehicle to be use
(Required)
Miscellaneous
(Required)
Total estimated cost of your trip.
Conference or Workshop Information
(Required)
Examples: Conference flyer/agenda; email invitation to workshop.
Max. file size: 10 MB.
Business Itinerary
(Required)
A business itinerary is required if personal days are included.
Max. file size: 10 MB.
Flight Cost Comparison
(Required)
A flight cost comparison is required if there will be personal days included with business travel or if you choose to drive to your destination.
Max. file size: 10 MB.
State of Idaho Foreign Travel Assumption of Risk and Waiver of Liability Agreement
(Required)
The fillable PDF is located here: https://www.boisestate.edu/history/online-request-forms/
Max. file size: 10 MB.
Please enter any other information you consider necessary.
I have read and agree to adhere to the policies of staying at an Airbnb.
(Required)
https://www.boisestate.edu/research-osp/procurement/airbnb/#:~:text=Answer%3A%20You%20may%20contract%20with,OGC's%20legal%20counsel%20as%20appropriate.
I agree
For travel to a foreign country:
(Required)
https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/
I have read the advisories associated with foreign travel and assume the risk.
I have read and agree to adhere to the policies and procedures relating to University travel.
(Required)
https://www.boisestate.edu/policy/finance/policy-title-travel/
I agree
Allow at least two weeks for approval for domestic travel, including no-cost travel. At least four weeks is need to process requests for international and student travel.
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