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Moving Expense Agreement

  • Please read the following information regarding your moving expenses, and sign. The completed form must be submitted prior to reimbursement of any moving expense monies.

    As a new hire employee I have been advised of the Board of Examiners Policy III.C., in the State of Idaho Moving Policy and the Boise State 7140 Moving Policy.

    The State policy is located at http://www.sco.idaho.gov Navigate to: Board of Examiners >> Policies and Procedures >> State Moving Policies and Procedures.

    The Boise State policy is located at https://www.boisestate.edu/vpfa-p2p/relocation/

    Please review additional relocation materials at https://www.boisestate.edu/vpfa-p2p/basic-moving-guidelines/

    I further understand that as per policy, should I voluntarily resign my position after less than twelve (12) months from the beginning date of employment, I shall be required to pay back 100% of any moving expense reimbursement(s) received subject to the limits and conditions of this policy.

    Should my moving expense reimbursement exceed $5,000 and I voluntarily resign more than one year and less than two years from the beginning date of employment, I will be required to pay back the amount of reimbursement that exceeded $5,000.

    Should my moving expense reimbursement exceed $10,000 and I voluntarily resign more than two years and less than three years from the beginning date of employment, I will be required to pay back the amount of reimbursement that exceeded $10,000.

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  • The State of Idaho’s view is that the moving expense allowance is intended to help defray costs, not cover them.

    NOTE: It is important for you to know that moving expense reimbursement from Boise State University will be reported on your W2 form.

    Current and prospective employees are cautioned that the federal Tax Cuts and Jobs Act of 2017 made all moving expenses taxable, and all allowable reimbursements made by the State will have tax consequences for the employee. As such, all related withholdings shall be applied to the total reimbursable amount pursuant to federal and state laws, such as income tax, social security tax and retirement. Employees are encouraged to consult with a personal tax professional for advice on the tax implications of any moving reimbursements under this policy.