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Basic Moving Guidelines

  • All moving expense reimbursements or payments are TAXABLE to the employee.
  • MAXIMUM allowable moving cost shall not exceed 10% of the employee’s base salary. Your department should provide you with an exact figure, which may be less than the 10% allowable.
  • No reimbursement or payment will be made until the Moving Expense Agreement is signed and returned to and official employment start date has passed.

Allowable Moving Expenses

House Hunting

  • Round trip is allowable for up to two (2) people.
  • Meals and incidentals @ $55 per day for up to two (2) people.
  • Lodging.
  • Rental Car.
  • House-hunting trip shall not exceed five (5) calendar days.
  • Reimbursement will be made after move is complete.

Actual Move

  • One way transportation.
  • Meals and incidentals @ $55 per day for up to four actual household members.
  • Lodging while in transit for reasonable transit time.
  • Transport of two (2) privately owned vehicles (either mileage or commercial transport).
  • Reimbursement will be made after move is complete.
  • Mileage will be determined by an Internet source, driving route instructions. Reimbursement will be made for the most direct route.
  • Moving company or self-move of household goods.


  • Reimbursement cannot occur before employee official start date.
  • Submit original receipts, invoices or similar record to
  • Because all reimbursements are taxable, state agencies cannot pay directly, be invoiced, or contract directly with a commercial mover or third party providing moving services.
  • Employee must pay all expenses and request reimbursement.

See the Boise State University Relocation Information Page for more information or call 208-426-2909.

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