Military Programs Policies

Tuition Assistance Refund Policy Calculation

When a student officially withdraws from a course, the date of the withdrawal will be used as the last date of attendance. If a student receives an F for a course, it is considered an unofficial withdrawal.

For unofficial withdrawals, Boise State will determine the last date of attendance by reviewing the last date of activity within a course. For online courses, the university will determine the last date of attendance based on the last time a student contributed to the class or submitted an assignment. For in-person courses, the university will reach out to the professor to determine the last date of attendance.

Once the last date of attendance has been determined, we use the following formula to recalculate your Tuition Assistance (TA) eligibility:

number of days completed / total days of the course = percent earned

Return of funds

Determining eligibility for TA is class-specific. The start and end dates will be used for each class to determine eligibility. Using this formula, Boise State will be required to return some or all of the TA awarded (if you did not complete at least 60% of each course) back to the military. This could possibly create a balance on the student’s account.

The student is still liable for the portion of the tuition TA did not cover. For example, if a student drops past the refund deadline, Boise State will bill the percentage of the TA as per the policy; however, they will still need to pay the remaining balance on their account.

Dropping Deadlines

You may drop regular session classes from your schedule through the tenth day of the semester. If you drop a regular session class before the tenth day of the semester, the class will not appear on your transcript. However, if you drop a regular session class after the tenth day, your transcript will show a grade of W (for withdrawal) for that class.

Grades of W will not be used in GPA calculation. Workshops, short courses, five-week and seven-week block courses have different deadline dates.

View Academic Calendars

Drop Fees

You are expected to finalize your class schedule at the beginning of each term. Dropping unwanted courses as the semester begins allows other students the opportunity to add the courses they need. You will have the opportunity to attend the first class session to make a decision to stay enrolled or drop before a $10 drop fee per course is charged. The drop fee deadlines vary by session.

Withdrawal Fees

A $40 withdrawal fee will be applied to your student account for courses dropped after the deadline. Please consult with your academic advisor before withdrawing from classes.

Grade Entry

Boise State University is responsible for entering completed grades into the education portal of students who have received Tuition Assistance. Within two weeks of class completion, the appropriate university office will submit grades for each student.

If you have received a notification that your grades have not been entered or you find a discrepancy between the grade in your student account and the grade that was entered for you, please contact us immediately at MilitaryPrograms@boisestate.edu so that we can resolve the issue.

Recruitment and Solicitation

As a National Association of College Admission Counseling (NACAC) member institution, Boise State commits to following their standards in its recruitment and admissions processes. Boise State uses the NACAC Guide to Ethical Practice in College Admissions as part of staff training.

Part of the NACAC practices Boise State implements includes “To avoid conflict of interest and the appearance of unethical behavior, members should: Not be compensated by commissions, bonuses, or other incentive payments, based on the number of students referred, recruited, admitted, or enrolled. Not offer or accept any reward or remuneration to influence an admission, housing, scholarship, financial aid, or enrollment decision.”

In addition, Boise State University applies the following policies for prospective military students.

• We will not directly solicit our programs and services to military members who do not express interest and/or consent prior.
• We do not use high-pressure recruitment practices. We encourage prospective students to make an informed decision based on their goals and to consult their base education center before applying to Boise State.
• We will not use images of uniformed military personnel that have not been pre-approved for commercial use, per the policies established by the Defense Imagery Management Operations Center. Photos of uniformed individuals that you may see on our web pages and marketing materials are either of Boise State Army ROTC students or have been acquired through the Defence Visual Information Distribution Service.
• We do not share Personal Identifiable Information (PII) to anyone outside of individuals that directly process Tuition Assistance. Our policy states that students should remove any PII (i.e. their SSN) from TA documents prior to submitting them for processing.

In accordance with our Department of Defense Voluntary Education Partnership Memorandum of Understanding (MOU), Boise State agrees to adhere to the following policies:

• We ban inducements, including any gratuity, favor, discount, entertainment, hospitality, loan, transportation, lodging, meals or other item having a monetary value of more than a de minimis amount, to any individual or entity, or its agents including third-party lead generators or marketing firms other than salaries paid to employees or fees paid to contractors in conformity with all applicable laws for the purpose of securing enrollments of Service members or obtaining access to TA funds. Educational institution sponsored scholarships or grants and tuition reductions available to military students are permissible.
• We do not provide any commission, bonus or other incentive payment based directly or indirectly on securing enrollments or federal financial aid (including TA funds) to any persons or entities engaged in any student recruiting, admission activities or making decisions regarding the award of student financial assistance.
• We do not use high-pressure recruitment tactics such as making multiple unsolicited contacts (three or more), including contacts by phone, email, or in-person and engaging in same-day recruitment and registration for the purpose of securing Service member enrollments.
• We do not use automatic program renewals, bundling courses or enrollments. The student and Military Service must approve each course enrollment before the start date of the class.

Fee Waivers

As part of our support of the military community, Boise State waives application and enrollment fees for military members and their spouses. Eligible students/applicants must contact the Military Programs office prior to paying these fees so that we may provide waivers.

These fee waivers are only provided to active duty, National Guard and Reserve military members and their spouses. We may ask for more information to verify your eligibility before providing a waiver.

• Application fee: A $50 application fee or approved coupon is required in order to submit an application for one of Boise State’s online degree programs. Eligible students will select that they have a coupon code when prompted, then input the provided code in the field.
• Intent to Enroll fee: Students who have applied to an on-campus degree program will receive an “Intent to Enroll” hold on their student accounts prior to enrolling in classes for the first time. Students eligible for fee waivers can reach out to our Military Programs office prior to paying the $100 fee so that we may submit a fee waiver. They will still need to complete the financials agreement in order to remove the hold.