Event Parking

About Event Parking

Introduction

Hours of operation:

Monday – Friday,  8:00 AM – 4:00 PM (or by special request)

Closed on all University Holidays

Contact:

eventparking@boisestate.edu

208-426-4380

If immediate event parking assistance is needed, please contact the Transit Center at 208-426-7275.

Most events require arrangements through Event Parking. Any vehicle parked in a Boise State University parking lot on a weekday or weekend must have a valid Boise State University parking permit or be parked in a paid stall.  Free parking is not available anywhere on campus while school is in session. Certain University sponsored events, such as commencement, are exempt from these policies. Only the Department of Public Safety (DPS) or Campus Administration has the ability to exempt an event from adhering to these policies.

Any event that will require specific parking arrangements on campus must be coordinated with the Event Parking Team a minimum of ten (10) business days prior to the event start date. Event organizers that do not arrange with the Event Parking Team before this ten (10) day window may be subject to a late processing fee.

*Note: all parking arrangements should be made with the Event Parking Team prior to sending flyers, emails, notices, bulletins, etc. to guests. The Event Parking Team will not be responsible for any unauthorized parking information given to guests and may be unable to support the arrangements communicated.

The Event Parking Team will determine the need and procedure for events that are larger than our facilities can provide while school is in session. These larger events may also require the payment of traffic control or shuttles charges, which are determined on a case-by-case basis through the Event Parking Team.

The purpose for these procedures is to ensure parking for events is safe, adequate, and properly communicated to guests ahead of time. The other purpose is to protect valuable parking resources in the campus lots for Boise State students.

Fee Structure

Per Space Fee: $2.25 per space per day (Subject to change)

Staff: $16.00 per hour per staff (1+1 Minimum)

Equipment: $8.00-$200.00; fees charged based on the amount of equipment needed and how long it will take to place.

Custom Signs: $25.00 per sign

Shuttles: $70.00 per hour; 3 hour minimum required.

Submitting a Request

All parking requests for events managed by University Event Services must go through your Event Coordinator.

General Event Parking Request Form

To avoid being charged a late fee, a Parking Request Form must be submitted a minimum of ten (10) business days in advance before the event date for staffed events, and a minimum of five (5) business days in advance before the event date for non-staffed events.  Questions about submitting a request form can be answered by calling Event Parking at (208) 426-4380 or emailing eventparking@boisestate.edu.  Please keep a few things in mind while submitting a request:

  • While school is in session, some lots may be unavailable for event parking from 8:00 am to 4:00 pm on weekdays.
  • If you are unsure which type of parking is the best option for an event, information about the types of event parking can be found here or by calling or emailing the Event Parking Team.
  • Signage for an event is optional for non-staffed and staffed events.  Custom signs can be made at $25 per sign. A separate form must be submitted for custom signs, along with the Parking Request Form.
  • Please provide any additional information or an event agenda so that the Event Parking Team can provide the most appropriate arrangements at the optimal time for your event.
  • For requests needing multiple locations for parking, you will be charged for all locations.
Best lots for venues
Stadium
  • Stadium lots
Stueckle
  • West Stadium
ExtraMile Arena
  • West Stadium
Morrison Center
  • Towers Lot
  • Brady Garage
Student Union
  • Lincoln Garage
Amphitheatre
  • Liberal Arts/Library (weekends only)
  • Lincoln Garage
The Quad
  • Plaza East or West
Rec Turf Field
  • Lincoln Garage
Rec Grass Field
  • West Stadium
  • Lincoln Garage
Caven Williams
  • West Stadium

Lot Availability

Not all lots are available for use during events–and certain ones may only be available during specific time frames.  Please consult with the Event Parking Team or your Event Coordinator from University Event Services for specifics based on your event.  The Event Parking Team reserves the right to move parking to alternate locations based on previously arranged events.

Types of Parking Arrangements

Dash Permits

Dash permits are a printable temporary permit that can be emailed to guests, and are best used for private events when the actual attendance is known. They are flexible for when event attendees might leave and return throughout the day.  The Event Parking Team will make the dash permits and send them to the event organizer. The event organizer must then distribute the dash permits to the guests prior to them attending the event. Guests must then print and have the permit displayed on the driver’s side of their dashboard before arriving for the event. The event organizer will be billed for the number of permits requested, not the actual usage.

Coupon Code

A coupon code is an eight-digit number generated and distributed by the Event Parking Team for guests to input in the payment machines to cover their parking for the day.  Unlike dash permits, coupon codes allow for flexibility in vehicle attendance. After guests park, they must proceed through the payment machine steps as if purchasing parking and will be given the option to enter the coupon code at the end of the process when they would normally pay.  The event organizer will be billed based on the actual usage of the code.

Event Tab on Payment Kiosks

An “Event Tab” or “Payment Rate Tab”  is a custom option added to the payment machines titled after the event name (note: there is a limit of 20 characters for the machines; the event name may be reduced to fit this limit).  Event Tabs will be turned on two hours prior to the start of the event, and will turn off at a time that is agreed upon by the Event Parking Team and the event organizer based on the provided event timeline or needs of the event.

After the guest enters their license plate, they would select the Event Tab corresponding with their event after selecting “Purchase Ticket” on the previous page. Event Tabs are usually the best option, other than staffing, if the amount of vehicles is unknown and/or the event is open to the public.  Depending on what events have been scheduled previously, Event Tabs may not always be available.

These are the options for payment:

Attendee Pay is used for any event that wants the guests to pay for their own parking.  They will be charged the current per space rate for Event parking ($2.25) for the day.

Organizer Pay is when the event organizer will cover the cost of parking.  They will be billed based on the usage of the tab at the current per space rate for Event parking ($2.25).

Note:

Event Tabs will appear on all payment machines within a specific location.  There is the potential for misuse, as there is no way to restrict who can use them.  To help mitigate this factor, the Event Parking Team will not leave Event Tabs on for the duration of an event unless specifically requested.  The event organizer assumes responsibility for all uses recorded on the machine.

Bus Parking

Any event that wants to park buses on campus must receive special permission from the Event Parking Team. If a single bus is expected, they will receive a permit to park on Bronco Lane.  If multiple buses are expected, they will park in West Stadium. These arrangements are subject to change by the Event Parking Team based on availability, and all buses must park in the designated parking area stated on their permit.  The event organizer will be charged two spaces per bus at the current per space rate for Event parking ($2.25).

If bus parking cannot be accommodated on-campus, all buses will be directed to drop off and find parking off-campus.

Staffing

Staff are typically used for large scale events, when events conflict  with other large events (concerts, Athletic events, etc.), or when parking needs to be reserved.  Staffing numbers vary based on the size of the event, venue, and designated parking area. Events expecting an attendance of 300 or more guests are highly encouraged to have staff, and circumstances may require events of this size to have staffing.  A minimum of one staff and one supervisor will be on shift at any time. Parking costs will be billed based on vehicles counted by staff at the current per space rate for Event parking ($2.25), plus any equipment or other associated fees.

Staffing times are as follows:

  1. Staff will be out two hours prior to the start of the event and will stay up to 30 minutes after, unless otherwise arranged.  In the event traffic has not settled and guests continue to arrive even after the 30 minutes, staff will stay as long as necessary to provide customer service to guests.  Any time over will be billed to the event organizer.
  2. To account for travel time, staff will be out at assigned posts within 15 minutes of the shift starting.  If you would like staff to be out by a specific time, staff will need to be scheduled earlier to ensure they are out at the time specified.
  3. The Event Supervisor will be on shift a minimum of 30 minutes prior to the shift start to place any equipment that may be needed for the event.

Equipment

These services are optional; however, some venues may require the use of equipment to reserve the space necessary to accommodate an event. There is a fee associated for equipment set-up, take-down, and use; the prices are based on how much equipment is needed and how long it will take to place.  Additional equipment and/or personnel may be required by the Event Parking Team to support your event.

Such costs will be included on the estimate and final invoice and, as detailed in the other sections of these guidelines, may be associated with:

  • Actual space usage differed from estimate provided by reserving party
  • Add-on space, equipment, personnel, or services requested by the event organizer
  • Additional equipment or services required by the reserving party due to insufficient support by outside vendor.
  • Damages incurred to the event equipment resulting from a meeting or event (costs will be charged directly to the damaging party only).
  • Costs incurred by the University in responding to a violation of University policy or a law (costs will be charged directly to the violating party only).

All charges are based on the business operations of the Department of Public Safety. Such charges are itemized, explained, and can be appealed. Rate schedules, which are updated annually, are available on the Event Parking web page.

**The Event Parking Team does not loan any equipment for off-campus events, and does not permit event organizers to bring any equipment off-campus.

Custom Signs

Custom signage or standard event parking signage can be requested for a fee of $25.00 per sign and shall be arranged through University Event Services and/or directly through the Event Parking Team.

Only signage created by the Department of Public Safety may be utilized for traffic and parking direction.

The Department of Public Safety will place signage at appropriate locations that will best serve event guests and campus permit holders.

The Event Parking Team must approve special requests for signage. In making this determination, the Event Parking Team shall consider the ability of the facility to support the request and the staff’s ability to accommodate the request, not the viewpoint or content of expression of the reserving party.

Shuttles

Campus shuttles can be requested for use during an event, and may be required in some cases determined by the Event Parking Team.  Shuttles cost $70.00 per hour with a three hour minimum. A separate form must be filled out to request services. Shuttles may not be available based on previously scheduled engagements, or the needs of the daily campus routes.

Event Parking Late Request Policy

Staffed Event Requests

Requests must be made ten (10) business days in advance of the event. Requests will be reviewed Monday – Friday. The office is closed on weekends and holidays; requests made during those times will not be reviewed until the following workday. Requests that are submitted less than 10 business days prior to the event will be subject to a late fee based on the structure below:

  • 1st offense – Warning
  • 2nd offense – $25.00 late fee

Depending upon the lateness of the request, alternate arrangements may be needed in the event staffing cannot be provided, as requests are based on availability.

Non-Staffed Event Requests

Requests must be made five (5) business days in advance of the event. Requests will be reviewed Monday – Friday. The office is closed on weekends and holidays; requests made during those times will not be reviewed until the following workday. Requests that are submitted less than 5 business days prior to the event will be subject to a late fee based on the structure below:

  • 1st offense – Warning
  • 2nd offense – $15.00 late fee

Boise State Student Groups

Currently active, ASBSU recognized student groups qualify to receive subsidized parking.  The parking request must be submitted by an officer of the club (i.e. Vice President, Secretary, etc.) or through University Event Services.

Campus Recreation

  1. Club sports using the Caven-Williams Sports Complex must get dash permits from Jared Cox to park in the spaces along the side of the Complex.  Vehicles without a permit will receive a parking citation.
  2. Permits received for club sports are not valid in the West Stadium lot on event days and will be directed to the next available parking area upon arrival.
  3. Hourly parking is available in the Lincoln Garage for those wanting to use the Rec Center unless otherwise directed by parking staff

Overnight Parking

  1. Overnight parking will only be allowed for official Boise State business (i.e. Athletic or team travel, Boise State sponsored events, and business/conference travel).
  2. Overnight parking requests must be submitted a minimum of 5 (five) business days in advance, and are approved based on availability.
  3. Requests submitted less than five (5) business days in advance may be subject to a late processing fee (Please see the Staffed and Non-staffed Event Request sections above).
  4. Parking overnight without permission will result in a parking citation.
  5. Approved overnight parking locations are: 4th and 5th floor of the Lincoln Garage,  Boas Soccer and Tennis Complex, Health Sciences Riverside South, and the 4th floor of the Brady Garage.

Note: An individual may be denied overnight parking privileges if his or her account is not in good standing with the Department of Public Safety.

Overnight Parking for Camps on Campus:

The camp organizer is responsible for requesting parking on behalf of attendees through Housing and Residence Life.  The organizer may choose to pay for the parking of each attendee staying overnight, or will need to charge a parking fee at the current overnight parking per space rate ($2.25) to attendees to cover the cost.  No outside payment or permit options will be available on an individual basis for attendees once they arrive on campus.

Note: An individual may be denied overnight parking privileges if his or her account is not in good standing with the Department of Public Safety.

Vendors/Contractors on Event Parking Days

  1. Vendor/Contractor access to parking on event days is subject to change based on Event Parking needs.
  2. Vendor/Contractor Permits are for official use only. These permits are not acceptable as a substitute to purchasing event parking if the permit holder is attending an event.
  3. Please contact Transportation and Parking Services for more details about contractor/ vendor parking policies and procedures.

Refunds

  1. We do not provide refunds for any transactions taken in the field; paid parking bought from an unauthorized third party not associated with Boise State University online or in person; or parking purchased through TicketMaster.
  2. DPS will provide refunds under the following conditions: if the payment machine malfunctions or arrangements were not as requested.
  3. Payment machines do not provide change, any overpayment in the machine is not the responsibility of the Department of Public Safety.

Event Payments

  • We do not accept payments on Estimates.
  • We accept cash, checks, and credit card.
  • Payments must be made in person, over the phone, or through the mail.
  • We do not accept online payments.
  • Please reference the invoice number when making a payment.
  • Invoices are due within 30 days of receipt by responsible party.
Please remit payment to:

Boise State University

Department of Public Safety

1910 University Drive

Boise, ID 83725-1290

Or call 208-426-7275 to pay over the phone

Campus Departments Only:
  • If valid department billing information is provided, payment can be made through an IDC (please do not pay parking invoices with a P-Card).  A copy of the invoice will be sent to our finance staff
  • DPS Finance will reach out to confirm billing information and charges prior to taking payment

*Note: if you are working with University Event Services, the parking charges will be included in your overall invoice from them. Please do not pay parking charges separately.

Scheduling Priority

Some events take parking priority over others (Football, Commencement, etc).  The Event Parking Team reserves the right to move groups to a different parking location based on previously scheduled events.

Cancellation

Reserving parties may cancel their event parking arrangements by written notice submitted to the eventparking@boisestate.edu e-mail address. Please reference the estimate number.

Cancellations by external reserving parties shall require fulfillment of payments for costs and charges set forth in the approved reservation confirmation according to the conditions listed herein:

  • If cancellation occurs more than twenty-four (24) hours but less than seventy two (72) hours before the event, then the reserving party shall pay seventy-five percent (75%) of the parking arrangements set forth in the approved estimate, plus any disbursements or expenses incurred by the Event Parking Team in connection with the reserving party’s event(s) up to the time of cancellation.
  • If cancellation occurs on the day of the event or following the event, then the reserving party shall pay one hundred percent (100%) of the parking arrangements set forth in the approved estimate, plus any disbursements or expenses incurred by the Event Parking Team in connection with the reserving party’s event(s) up to the time of cancellation.

Citations During Events

  • Please be aware: All parking on Boise State campus requires a permit or payment at all times, including during all events.
  • If a non-permit holder is found in an event-impacted area, a notice may be issued against the vehicle.
  • Failure to comply with Department of Public Safety staff will result in a citation at the discretion of our officers.