Event Parking Services

Welcome to Boise State Special Events Parking! Our Event Parking team has the purpose of ensuring parking for events held on campus is safe, adequate, and properly communicated to guests ahead of time while also protecting the valuable parking resources in the campus lots for Boise State students.

Any vehicle parked in a Boise State University parking lot on a weekday or weekend must have a valid Boise State University parking permit or be parked in a paid stall. Free parking is not available anywhere on campus.

Arrangements can be made for any event being held on campus through the Event Parking Team. Those arrangements must be coordinated with a minimum of ten (10) business days prior to the event start date*. Event organizers that do not confirm parking arrangements with the Event Parking Team before this ten (10) day window may be subject to a late processing fee.

The Event Parking Team will determine the need and procedure for events that are larger than our facilities can provide while classes are in session. Larger events may require payment of traffic control or shuttles services, which are determined on a case-by-case basis through the Event Parking Team.

*Note: All parking arrangements should be made with the Event Parking Team prior to sending flyers, emails, notices, bulletins, etc. to guests. The Event Parking Team will not be responsible for any unauthorized parking information given to guests and may be unable to support the arrangements communicated.

Hours of operation

The Event Parking team is available Monday through Friday, 8:00 AM to 4:00 PM (except in the case of large-scale events). Our office is closed during all University Holidays. Please reach us via email at eventparking@boisestate.edu or by leaving us a voicemail at (208) 426-4380. If you need immediate assistance, please contact the Transit Center at (208) 426-7275

Review the following tables for details about staffing, equipment, parking stalls, other charges fee structures. As well as spectator event and shuttle rental rates.

*Non-operational hours are between 12 a.m. and 5:59 a.m.

While classes are in session, some lots may be unavailable for event parking from 8:00 am to 4:00 pm on weekdays. Please consult with the Event Parking Team or your Event Coordinator from University Event Services for specifics based on your event. The Event Parking Team reserves the right to move parking to alternate locations based on previously arranged events.

If you are unsure which type of parking is the best option for an event, information about the types of event parking can be found at Event Parking Requests or by calling us at (208) 426-4380 or emailing the Event Parking Team at eventparking@boisestate.edu.

Signage for an event is optional for non-staffed and staffed events. Custom signs can be made at $25 – $50 per sign. A separate form must be submitted for custom signs, along with the Parking Request Form.

Please provide any additional information or an event agenda so that the Event Parking Team can provide the most appropriate arrangements at the optimal time for your event.

For requests needing multiple locations for parking, you will be charged for all locations.

The Event Parking Request Form, Overnight Parking Request Form, and Custom Sign Request Form can be found at Event Parking Requests.

Not all lots are available for use during events– certain lots may only be available during specific time frames. Please consult with the Event Parking Team or your Event Coordinator from University Event Services for specifics based on your event. The Event Parking Team reserves the right to move parking to alternate locations based on previously arranged events.

• Dash permits are a printable temporary permit that can be emailed to guests, and are best used for private events when the actual attendance is known.
• The Event Parking Team will make the dash permits and send them to the event organizer so the event organizer can distribute to guests
• Dash permits must be printed and displayed at all times

The event organizer will be billed for the number of permits requested, not the actual usage.

• A coupon code is an eight-digit number generated and distributed by the Event Parking Team for guests to input into the parking machines for daily parking.
• After guests park, they must proceed through the payment machine directions and will be given the option to enter the coupon code at the end of the process in lieu of paying individually.

Unlike dash permits, coupon codes ensure that event organizer will be billed for the actual use, even if it is different from the original request.

• An “Event Tab” or “Payment Rate Tab” is a custom option added to the payment machines titled after the event name (note: there is a limit of 20 characters for the machines; the event name may be reduced to fit this limit).
• Event Tabs will be turned on two hours prior to the start of the event, and will turn off at a time that is agreed upon by the Event Parking Team and the event organizer based on the provided event timeline or needs of the event.
• After the guest enters their license plate, they will be prompted to select “Purchase Ticket”, then will select the Event Tab corresponding to their designated event. Event Tabs are usually the best option, other than staffing, if the number of vehicles is unknown and/or the event is open to the public.

Event Tabs can be billed based on the usage should the event organizer choose to cover those costs. Otherwise, the patrons will be given a discounted rate of $5.00 to pay when parking.

Due to space considerations, bus parking can no longer be accommodated on campus for events. Please work with your Event Coordinator from University Event Services or The Event Parking Team (eventparking@boisestate.edu) to discuss off-campus options.

• Staff are typically used for large scale events, when events conflict with other large events (concerts, Athletic events, etc.), or when parking needs to be reserved. Staffing will only be an option for events with a minimum of 75 vehicles or more.
• Staffing numbers vary based on the size of the event, venue, and designated parking area(s).
• Events expecting an attendance of 300 or more guests are highly encouraged to provide parking staff, and circumstances may require larger events to provide staffing.
• A minimum of one staff and one supervisor will be on shift at any time.
• Parking costs will be billed based on vehicles counted by staff at the current per space rate, plus any equipment or other associated fees.
• Staff will be posted two hours prior to the start of the event and will stay up to 30 minutes after, unless otherwise arranged. In the event traffic has not settled and guests continue to arrive even after the 30 minutes, staff will stay as long as necessary to provide customer service. Event organizers will be billed for all time worked.
• To account for travel time, staff will be out at assigned posts within 15 minutes of the shift starting. Any differentiation to staff assignments must be requested and coordinated through the Event Parking Team in advance.
• The Event Supervisor will be on shift a minimum of 30 minutes prior to the shift start to place any equipment that may be needed for the event.

A $75.00 per person fee will be applied to any event if staff are requested during non-operational hours (12:00 A.M. – 5:5:59 A.M.)

**The Event Parking Team does not loan any equipment for off-campus events, and does not permit event organizers to bring or place any equipment.

Cones, Barricades, Flagging, Ultra panel Signage

These services are optional; however, some venues may require the use of equipment to reserve the space necessary to accommodate an event. There are fees associated with equipment set-up, take down, and use; prices are based on how much equipment is needed and the time necessary to place.

**The Event Parking Team does not loan any equipment for off-campus events, and does not permit event organizers to bring or place any equipment.

Tamis Barricade rates are listed in the Other Charges Fee Structure Table. There is a three (3) hour minimum to move Tamis without the forklift, and a two (2) hour minimum with the forklift.

Custom signage can be requested for a fee of $25.00 or $50.00 per sign and shall be arranged through University Event Services and/or directly through the Event Parking Team. Only signage created by the Department of Public Safety may be utilized for traffic and parking direction. The Department of Public Safety will place signage at appropriate locations that will best serve event guests and campus permit holders. The Event Parking Team must approve special requests for signage. In making this determination, the Event Parking Team shall consider the ability of the facility to support the request and the staff’s ability to accommodate the request, not the viewpoint or content of expression of the reserving party.

Campus shuttles can be requested for use during an event, and may be required in some cases determined by the Event Parking Team. A separate form must be filled out to request services and can be done at Shuttle Service Requests. Shuttles may not be available based on previously scheduled engagements, or the needs of the daily campus routes.

Requests must be made ten (10) business days in advance of the event for staffed events and five (5) business days for non-staffed events. Requests will be reviewed during our normal hours of operation. Requests made outside of our normal hours of operations will not be reviewed until the following workday. Requests that are submitted less than the requested timeline will be subject to a late fee of $25.

Depending upon the lateness of the request, alternate arrangements may be needed in the event staffing cannot be provided as requests are based on availability.

*A late fee will automatically be applied to any parking request submitted within 24 hours of the start of the event.                                                                                    

An event invoice will be sent via email by Accounts Receivable. Invoices are created manually and may take longer based on request volume or the time of the month when the invoice request was received.

All payments should be made through Accounts Receivable; the Department of Public Safety will not be able to process any payment received directly. For more information on accepted payment methods, please visit the Account Receivable’s Payment Options page. Invoices are due within 30 days of receipt by the responsible party. Notices will be sent via email 31, 60, and 89 days after failure to pay within the initial 30 days. Invoices unpaid after 90 days will be sent to collections.

If the valid department billing information is provided, payment can be made through an IDC (please do not pay parking invoices with a P-Card). A copy of the invoice will be sent to our finance staff. DPS Finance will reach out to confirm billing information and charges prior to taking payment.

*Note: if you are working with University Event Services, the parking charges will be included in your overall invoice from them. Please do not pay parking charges separately.

Some events take parking priority over others (Football, Commencement, etc.). The Event Parking Team reserves the right to move groups to a different parking location based on previously scheduled events.

Reserving parties may cancel their event parking arrangements by written notice submitted to the eventparking@boisestate.edu e-mail address. Please reference the estimate number.

Cancellations by external reserving parties shall require fulfillment of payments for costs and charges set forth in the approved reservation confirmation according to the conditions listed herein:

• If cancellation occurs more than twenty-four (24) hours but less than seventy-two (72) hours before the event, then the reserving party shall pay seventy-five percent (75%) of the parking arrangements set forth in the approved estimate, plus any disbursements or expenses incurred by the Event Parking Team in connection with the reserving party’s event(s) up to the time of cancellation.
• If cancellation occurs on the day of the event or following the event, then the reserving party shall pay one hundred percent (100%) of the parking arrangements set forth in the approved estimate, plus any disbursements or expenses incurred by the Event Parking Team in connection with the reserving party’s event(s) up to the time of cancellation.

Parking arrangements provided for events managed by University Event Services are subject to University Event Services cancellation guidelines. For any questions regarding University Event Services cancellation guidelines, please call (208) 426-1677 or email eventservices@boisestate.edu.

Please be aware: All parking on Boise State campus requires a permit or payment at all times, including during all events. If a non-permit holder is found in an event-impacted area, a notice may be issued against the vehicle. Failure to comply with Department of Public Safety staff will result in a citation at the discretion of our officers.