Frequently Asked Questions
Account Codes
What’s the correct account code to use for bundled training and installation on an invoice?
While ideally, installation and training are separate line items (installation to asset cost, training to operational expense), if they are grouped and costs are indistinguishable, code the entire line item to the same account code as the asset.
What training is available to correctly code asset purchases?
Our Fixed Assets page offers detailed guidance on asset purchase coding. We’ve also created an Account Code Cheat Sheet and Invoice Allocation Examples for your reference. Please feel free to contact our subject matter experts at fixedassets@boisestate.edu for specific inquiries or to schedule individualized training.
How do I correct an account code if I miscoded an asset?
If you need to request an account code correction, go to the Correcting Entry Matrix to find the correct method for your situation.
Excess Inventory
Can my department sell unwanted equipment?
Under certain circumstances, equipment can be sold to the general public. Contact Procurement and Vendor Services at P2P_Procurement@boisestate.edu for further details.
How can I find out if another department needs my excess supplies or equipment?
To see if another department can utilize your excess inventory, please review the Excess Supplies/Equipment List. This internal platform was designed to facilitate the sharing of surplus items among departments before considering options like disposal, salvage, recycling or warehousing. It’s a helpful resource for administrative assistants and those with purchasing authority to connect and make the most of available resources.