P-Card Due Dates
New Billing Cycles for P-Card begins in Jan 2021
In order to meet the university’s shortened timeline for the accounting month-close, the P-Card cycle date period is changing. Beginning January 2021, the P-Card billing cycle will begin on the 24th of the month and end on the 23rd of the following month.
Works Reports will be configured to reflect the new cycle dates.
Important: There will be two p-card sign off dates in January
December 2020 expense -(Transactions posted in Works from Dec. 1 thru 30) should be signed off by approvers on or by Jan. 8th (5th business day of January).
Cardholders should complete sign off & submission of documentation per your area’s usual procedure.
January 2021 P-Card expense -(First month of shortened cycle dates-transactions posted in Works from Jan. 1-23, 2021) should be signed off by approvers on or by the last day of the month (Jan. 31st).
Cardholders should complete sign off & submission of documentation per your area’s due date. Recommended: Complete cardholder final sign off of Jan. 1-23 transactions no later than two business days from the 23rd (Jan. 26th).
Jan. 1 thru Jan. 23 Works transactions will be swept for upload to Bronco Hub on Monday, Feb. 1st (first business day of the month) and posted to university financial reports as January expenditure.