Contracts and Price Agreements

Audio Equipment, Video Equipment, Projectors, Photographic Equipment, Screens, Displays, Audio Peripherals, Audio Cables, Video Peripherals, Video Cables

For help using these contracts, contact Kristen King at x6-1802, kristenking@boisestate.edu.

Contracts: Boise State has three primary contracts with the following vendors for Audio Visual equipment and services.

B&H Foto and Electronics Corp. – CNR01341

Contract Use Instructions:

The University is engaged with E&I Cooperative purchasing and is able to purchase through B&H. To set up an account and access contract pricing, visit B & H website or contact the supplier with the details below.

Supplier Contact Information:

• Phone Number: 800-942-8214
• Email: eandi@bhphoto.com

Audio Enhancement Inc. – PADD20200446 Catalog

Classroom lesson recording equipment

Contract Use Instructions:

To place an order, agencies MUST use Audio Enhancement’s NASPO ValuePoint portal: https://naspo.audioenhancement.com/

Supplier Contact Information:

• Contact: Stacey Lignell
• Phone Number: 800-383-9362
• Email: stacey.lignell@audioenhacement.com

Note: Shipping charges are included in the prices.

CDW – PADD20210488

Contract Use Instructions:

To place an order, agencies MUST use CDW_G’s NASPO ValuePoint portal: www.cdwg.com/nvpav

Supplier Contact Information:

• Website: naspo.contractsupport@cdwg.com

Note: Shipping charges are included in the prices.

For help using these contracts, contact Logan Brudenell at x6-3702, loganbrudenell@boisestate.edu.

State Contract:

Idaho State Division of Purchasing has contracts with Enterprise/National and Hertz. Contract documents and instructions can be found under “Automobile Rental” at Statewide Contracts

Enterprise – PADD20200208

Off Road Rental Boise State Agreement

Contract Use Instructions:

Contact the Business Rental Sales Representatives for inventory and pricing.

Supplier Contact Information:

Boise State Corporate ID: 47ID012/PIN – IDS

• Contact: Kelly Jenkins, Business Rental Sales Executive
• Mobile Phone Number: 208-371-0948
• Email: kelly.jenkins@ehi.com

Hertz – PADD20200158

Supplier Contact Information:

Boise State CDP code: 2074508 (No Promo Code Needed)

• Contact: Nadika Perera, Associate Manager, Government Sales
• Phone Number: 239-301-7635
• Email: Nadika.Perera@hertz.com

Contract Use Instructions:

Visit Hertz.com and use CDP code listed above. Note: When the CDP (Discount code) is entered in hertz.com for the reservation, not every car that is seen on the page is under the contract. Listed below is the car class that goes with each vehicle type. Please refer to the below to make sure the renter is choosing the correct vehicle under the State Contract. Also, another way to make sure the car is covered under the state contract is to look at the section labeled “included.” It will state “LDW included.”

For help using these contracts, contact Nancy Schwend at x6-3363, nschwend@boisestate.edu.

University Contract:

Chartwells – Contract Number NS22-121

Contract Use Instructions:

On-Campus

Catering is provided by Chartwells as the exclusive, contracted food service provider for all Boise State University food and beverage, catering, sales, sampling, and service.

Contact University Event Services with your requests.

Off-Campus

The off-campus event venue being used likely requires the use of their food service facility or provider. In situations where there is no venue requirement, student organizations and campus departments are welcome to provide purchased or donated outside food, beverages, and catering services for their off-campus events (no value limit).

Submit Student Involvement Purchase Request Form (approval required) OR follow departmental and university purchasing policies for meals and refreshments. Students are also expected to review Central District Health Guidelines and watch the Central District Health Basic Food Safety Video.

• Laptops, Desktops, Hard Drives, Keyboards

For help using these contracts, contact the Help Desk at 208-426-4357, helpdesk@boisestate.edu

State Contracts:

Idaho State Division of Purchasing has established contracts with the following computer manufacturers, detailed contract information can be found here: Statewide Contracts

Contract Use Instructions:

For requests, contact the Help Desk at 208-426-4357, helpdesk@boisestate.edu.

All computer purchases and network connected printers and equipment must be approved by the Office of Information Technology (OIT) https://www.boisestate.edu/oit-hardware/

The College of Engineering (COEN) and Environmental Health, Safety and Sustainability (EHSS) maintains an inventory of chemicals that are available to campus.

Chemical and Compressed Gas Ordering Process can be found here: Chemical & Gas Ordering Process

Contact the COEN Safety Liaison & COEN Chemical Coordinator if you have any questions about making a chemical or gas purchase.

Chemical Management Critical Policies and Guidelines can be found here: Chemical Management

For help using these contracts, contact John Shinn at x6-1107, johnshinn@boisestate.edu.

Campus Solution: HP Printers are available through Boise State University’s OIT department. For more information, visit the OIT Print Services (https://www.boisestate.edu/oit/printservices/).

State Contract: The contracts have been established by the State of Idaho and have been established as Mandatory use for copiers. All copiers must go through the Purchase Requisition process. The dollar amount entered on the Purchase Requisition will be the base lease cost over the period of the lease.

Note: Copier Lease payments with State Contract suppliers should be set up by the department as RECURRING PCARD payments.

Contract Use Instructions:

For pricing and inventory, use the table below to contact a local contract representative. Once you have a quote, submit a Purchase Requisition to establish a lease agreement.

Copier dealer contact information:

Note: If you are replacing a purchased copier and have not found a new home for it, fill out and submit an Excess Salvage form. Central Receiving will pick up and dispose of your old copier.

• Custom Printed Envelopes, Plain Envelopes

Idaho State Division of Purchasing has established a mandatory contract for envelopes with the supplier Allied Envelope.

Allied Envelope – SBPO20220924

How to place an order

Orders for #10 and #9 envelopes must be placed through the Envelope Order Form. Orders can be placed for either blank or custom printed envelopes.

To order envelopes of a different size, or of an abnormal quantity, contact: printing@boisestate.edu.

If you have any additional questions about ordering envelopes, you may also contact printing@boisestate.edu.

• Janitorial Supplies, Plumbing, Lighting, Air Filters, Electrical, Paint

For help using these contracts, contact Twylla Lane-Hall at x6-2228, twyllalanehall@boisestate.edu.

Contracts:

The State of Idaho has Facilities Maintenance Repair (MRO) contracts with seven (7) suppliers. MRO contracts contain eleven (11) Mandatory Use Categories and seven (7) Optional Use Categories. Optional Use Categories are not mandatory but are available for discounted pricing and have already been competitively bid. See Vendors Information Sheets for a detailed listing of categories by supplier; or, refer to the quick reference table below

Category Descriptions and Contract Overview (docx)

Supplier Contact Information and Contract Use Instructions:

To view inventory and pricing, please set up an online account with the supplier. Before setting up an online account check with your department to see if they already have an existing account. Alternatively, you may contact the supplier’s designated Sales Representative for assistance. Supplier contact and account setup instructions can be found in the table below. Account set up information for each supplier is located in the suppliers Information Sheet.

Supplier Contact Information and Contract Use Instructions:

To view inventory and pricing, please set up an online account with the supplier. Before setting up an online account check with your department to see if they already have an existing account. Alternatively, you may contact the supplier’s designated Sales Representative for assistance. Supplier contact and account setup instructions can be found in the table below. Account set up information for each supplier is located in the suppliers Information Sheet.

• Chairs, Desks, Tables, Filing, Metal Storage and Wooden Case Goods and Systems Furniture

For help using this contract, contact Nancy Schwend x6-3363 nschwend@boisestate.edu

Campus Solution:

Used, university-owned office furniture (desks, chairs, shelves, file cabinets, tables, etc.) is available at the Gage Warehouse for reissue. In addition, a select inventory of new furniture is in stock for purchase.  Please visit the warehouse between 9:30 a.m. and 12 p.m. on Wednesday to select pieces.

For more information visit: Salvage Request

State Contracts:

Idaho State Division of Purchasing has established contracts with 5 manufacturers (see table below under “Contract Use Instructions”).

Contact Use Instructions:

Architectural and Engineering Services (AES) should be consulted any time you want to modify your space. Some minor work can be done on-campus via a work order through Facilities. However, anything that requires a plan check, permits, hiring of an architect or engineer, hiring an outside designer or contractor will need to go through AES. The addition of some furniture meets these requirements, so when in doubt, ask to avoid unforeseen problems down the road.

Contact Architectural and Engineering Services (AES)us at aes@boisestate.edu for assistance

For inventory, pricing, and quotations contact the Government Sales Representatives in the table below.

Government Sales Representatives Table

For Door Access Hardware, Locks, and Keys, submit a Facilities Operations and Maintenance work order at Facilities: Submit a Work Order

• Application Support, IT Project Management, IT Process Management, Data Entry, Geographic Information System Analyst/Programmer, Web Developer, IT Security Specialist

For help using these contracts, contact Lesley Knight at x6-2226, lesknight@boisestate.edu.

State Contracts:

The Idaho State Department of Purchasing has put mandatory contracts and processes in place for IT Services including:

• Application Support
• Network & Infrastructure Support
• Project & Process Management
• Other Required IT Services
  • Technical Writer
  • IT Security Specialist
  • Data Entry Operator
  • GIS Programmer/Analyst
  • Web Developer

Statewide Contracts

Contract Use Instructions:

For information on using these contracts, contact Lesley Knight at x6-2226, lesknight@boisestate.edu.

For help using these contracts, contact John Shinn at x6-1107, johnshinn@boisestate.edu.

State Contracts & Use Instructions:

These Contracts are established by the State of Idaho as Mandatory use. For inventory and pricing see the contact table below. Check with your department or Supplier Contract Representative for account information or website login information (when applicable).

*Shipping and delivery charges will apply to orders totaling less than $50.00, per the contract. It is encouraged that you consolidate orders to avoid shipping charges, whenever practical.

Rush Shipment requests will incur additional charges. Under certain conditions related to current fuel prices, a fuel surcharge may be added to your order per the contract.

**To see contract pricing you will need an account login. Speak with your department or your Sales representative for account info.

Office Depot – For help using this contract, contact John Shinn at x61107, johnshinn@boisestate.edu

State Contract: Office Depot – PADD15200009

The use of this contract for office supplies and paper has been established by the State of Idaho as mandatory. 

Boise State branded items (i.e. notebooks with logo) and small quantities of office supplies may be purchased from the Book Store in an emergency. Purchases from OfficeDepot retail locations are not covered in the current contract.

Office Depot Representative Contact Information:

• Joe Kucinski, Senior Key Account Manager
• Email: Joe.Kucinski@OfficeDepot.com
• Phone: 208-720-5514

Contract Use Instructions:

Items may be ordered online (Office Depot Business)

You will need an account to log in to the business site and view contract pricing. If your department does not have an account, the Office Depot Account Manager can help you set up an online account or help with service issues.

For help using this contract, contact Twylla Lane-Hall x6-2228, twyllalanehall@boisestate.edu.

Albertson’s Library provides support and guidance with open web publications-  Albertsons Library: Research Support

• Campus Security and Police Services

Contact: D.J. Giumento, Associate Director Security and Event Management Department of Public Safety

Phone: (208) 426-2829

Email: djgiumento@boisestate.edu

For more information, contact the Help Desk at (208) 426-4357, helpdesk@boisestate.edu, chat, or Help Desk Self Service. 

As you consider software you wish to purchase, the Boise State Project Management Office (PMO) team will ensure the software is reviewed for the safety and security of our campus community. The PMO team collectively checks for compatibility with Boise State’s existing IT infrastructure, compliance with University policies, and adherence to best practices and IT standards. Boise State stands to save resources by reducing redundancy and unifying toolsets.

Campus Solutions:

Boise State University’s Software Application Inventory

Boise State University’s Project Management Office (PMO) maintains a list of software that has been reviewed for the safety and security of the campus. Please refer to Boise State University’s Software Application Inventory to determine if an already-approved software application may meet your needs.

Software Review Requirements

Any software must be reviewed by the Software Application Review Board (SARB) for compatibility with Boise State University systems. A SARB application must be submitted before purchase. SARB reviews are then required annually to ensure continued compatibility.

Contract Review Requirements

Additionally, all university contracts, including software contracts, are subject to state law requirements and university contracts policy and procedures governing their administration and are subject to review by the Office of the General Counsel or a university representative who has been authorized to review and negotiate contracts. Contact the Procurement Department for more details.

State Contracts:

If you cannot find the software you need in the resources above, The State of Idaho Department of Purchasing’s has established mandatory Statewide Contracts for software.

For help using these contracts, contact Lesley Knight at x6-2226, lesknight@boisestate.edu.

For help using these contracts, contact Twylla Lane-Hall at x6-2228, twyllalanehall@boisestate.edu.

More information about Temporary Labor/Staffing Services

For help using this contract, contact Nancy Schwend x6-3363, nschwend@boisestate.edu.

University Contract: Treasure Valley Coffee

Contract Use Instructions:

Treasure Valley Coffee is the bottled water/coffee service vendor for campus users. Departments will be billed monthly by TVC for the provided service. Payment will be made via P-Card. An account-information-and-billing form will be filled out with the first delivery. The cost of the service for coffee will vary depending on the products selected. The water is $4.00 per 5-gallon bottle, which includes the water dispenser with hot and cold valves.

This contract covers all campus locations. If bottled water/coffee service is paid from University funds, the service must be converted to Treasure Valley Coffee. The contract specifications are attached for your convenience, as well as a price list of the most popular coffee and condiments.

Contact the supplier to place an order.

Supplier Contact Information:

Jeoff Fuller at 208-377-8488

or

Marti Limani at 208-631-6039, Email: mlimani@tvcoffee.com

Contract Specification (PDF)

Price List (PDF)