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Contracts and Price Agreements

The State of Idaho and Boise State University have an extensive group of contracts and agreements. The use of these contracts is required when purchases are made by the university and must be used whenever possible. However, if a specific item is not available on contract, it may be purchased from another vendor. For questions on these contracts, contact P2P_Procurement@boisestate.edu or 208-426-1283.

Helpful Links

Procurement Policy Exemption Requests

Jaggaer FAQs

Contracts

A/V (Audio-Visual) Equipment

Audio Equipment, Video Equipment, Projectors, Photographic Equipment, Screens, Displays, Audio Peripherals, Audio Cables, Video Peripherals, Video Cables

All audio visual equipment for conference rooms and classrooms must be approved by the Office of Information Technology (OIT) 

For requests, contact the Help Desk at 208-426-4357, helpdesk@boisestate.edu.

Contracts: Boise State has three primary contracts with the following vendors for Audio Visual equipment and services.

For help using these contracts, contact Kristen King at x6-1802, kristenking@boisestate.edu.

B&H Foto and Electronics Corp. – E&I CNR01341

Contract Use Instructions:

Available through Jaggaer Punchout Catalog.

More information on Jaggaer Punchout Catalogs can be found here: Jaggaer Punchout Catalog Resources

Additionally, you are able to purchase through the B&H website by creating an account connected to Boise State University’s contract pricing. To set up an account, visit B & H website or contact the supplier with the details below.

Supplier Contact Information:

Audio Enhancement Inc. – PADD20200446 Catalog

Classroom lesson recording equipment

Contract Use Instructions:

To place an order, agencies MUST use Audio Enhancement’s NASPO ValuePoint portal

Supplier Contact Information:

Note: Shipping charges are included in the prices.

CDW – PADD20210488

Contract Use Instructions:

To place an order, agencies MUST use CDW_G’s NASPO ValuePoint portal

Supplier Contact Information:

Note: Shipping charges are included in the prices.

Car Rentals

Idaho State Division of Purchasing has contracts with Enterprise/National and Hertz. Contract documents and instructions can be found under “Automobile Rental” at Statewide Contracts

For help using these contracts, contact Logan Brudenell at x6-3702, loganbrudenell@boisestate.edu.

EnterprisePADD20200208

Off Road Rental Boise State Agreement

Contract Use Instructions:

Contact the Business Rental Sales Representatives for inventory and pricing.

Supplier Contact Information:

Boise State Corporate ID: 47ID012/PIN – IDS

  • Contact: Kelly Jenkins, Business Rental Sales Executive
  • Mobile Phone Number: 208-371-0948
  • Email: kelly.jenkins@ehi.com

Hertz – PADD20200158

Supplier Contact Information:

Boise State CDP code: 2074508 (No Promo Code Needed)

  • Contact: Nadika Perera, Associate Manager, Government Sales
  • Phone Number: 239-301-7635
  • Email: Nadika.Perera@hertz.com
Contract Use Instructions:

Visit Hertz.com and use CDP code listed above. Note: When the CDP (Discount code) is entered in hertz.com for the reservation, not every car that is seen on the page is under the contract. Listed below is the car class that goes with each vehicle type. Please refer to the below to make sure the renter is choosing the correct vehicle under the State Contract. Also, another way to make sure the car is covered under the state contract is to look at the section labeled “included.” It will state “LDW included.”

SedansPassenger VansSUV’s
Compact (A,B)Mini-Van (R)Sm. SUV (5 Passenger) (L)
Standard/Intermediate (C&D)12 passenger Van (specialty M)Lg SUV (7-8 Passenger) (T)
Full Size (F)--

SpecialtyGreen VehiclesPick-ups/Cargo
Luxury/Premium (G)Hy-Brig (Prius) (E6)Small Pick-Up (O6)
Large Pick-Up (S)
--

Catering & Beverages

For assistance, contact Melissa Whitelock at x6-3363, melissawhitelock@boisestate.edu.

On-Campus

Catering

Catering services are managed by Boise State Dining.  For more information, including guidelines, visit Catering at Boise State.

Beverages

Boise State is a Coca-Cola Campus, which means it is important to ensure that all soda, energy drinks, and water served on campus is from the Coca-Cola brand.

For information on ordering Coca Cola beverages, visit: Coca-Cola Ordering

Off-Campus

The off-campus event venue being used likely requires the use of their food service facility or provider. In situations where there is no venue requirement, student organizations and campus departments are welcome to provide purchased or donated outside food, beverages, and catering services for their off-campus events (no value limit).

Submit Student Involvement Purchase Request Form (approval required) OR follow departmental and university purchasing policies for meals and refreshments. Students are also expected to review Central District Health Guidelines and watch the Central District Health Basic Food Safety Video.

Coffee and Water Cooler Services

For help using this contract, contact Melissa Whitelock x6-3363, melissawhitelock@boisestate.edu.

Treasure Valley Coffee – University Contract

Contract Use Instructions:

Treasure Valley Coffee is the bottled water/coffee service vendor for campus users. Departments will be billed monthly by TVC for the provided service. Payment will be made via P-Card. An account-information-and-billing form will be filled out with the first delivery. The cost of the service for coffee will vary depending on the products selected. The water is $4.00 per 5-gallon bottle, which includes the water dispenser with hot and cold valves.

This contract covers all campus locations. If bottled water/coffee service is paid from University funds, the service must be converted to Treasure Valley Coffee. The contract specifications are attached for your convenience, as well as a price list of the most popular coffee and condiments.

Contact the supplier to place an order.

Supplier Contact Information:

Kelly Brown

208-631-5982

kbrown@tvcoffee.com

Contract Specification (PDF)

Price List (PDF)

Computer Equipment and Peripherals

  • Laptops, Desktops, Hard Drives, Keyboards

Contract Use Instructions:

For requests, contact the Help Desk at 208-426-4357, helpdesk@boisestate.edu.

All computer purchases and network connected printers and equipment must be approved by the Office of Information Technology (OIT)

Chemical and Chemical Management

Chemical and Chemical Management

The College of Engineering (COEN) and Environmental Health, Safety and Sustainability (EHSS) maintains an inventory of chemicals that are available to campus.

Chemical and Compressed Gas Ordering Process can be found here: Chemical & Gas Ordering Process

Contact the COEN Safety Liaison & COEN Chemical Coordinator if you have any questions about making a chemical or gas purchase.

Chemical Management Critical Policies and Guidelines can be found here: Chemical Management

Copiers & Printers

For help using these contracts, contact John Shinn at x6-1107, johnshinn@boisestate.edu.

Coordinate Installation of Copiers & Printers with OIT (Office of Information Technology).

Contract Use Instructions:

Use the following State and University contracts for Copier and Printer leases.

If you are working with OIT Department Print Services , contact the helpdesk for pricing and installation. Otherwise, Copier & Printer leases must go through the Purchase Requisition process. The dollar amount entered on the Purchase Requisition will need to be the base lease cost over the period of the lease.

ManufacturerDealerContactHow to place an orderContract Number
HPDepartment Print Services - OITTo request a department print service and support package, or to speak to a department print specialist, contact the Help Desk at:

Phone: (208) 426-4357
Email: helpdesk@boisestate.edu.
Contact OIT Print Services
CanonFishers TechnologyDevry Richardson
Office: 208-947-3604
Email: drichardson@fisherstech.com
Contact supplier for a quote and Submit a Purchase Requisition for the total amount of the lease. PADD20200273
KyoceraValley Office EquipmentAndy Bowen
208-920-0461
abowen@valleyofficesystems.com
Contact supplier for a quote and Submit a Purchase Requisition for the total amount of the lease.PADD20200275
ToshibaAllied Business SolutionsBob Schmidt
Office: 208-297-5746
Cell: 208-781-2360
Email: bschmidt@allied.tech
Contact supplier for a quote and Submit a Purchase Requisition for the total amount of the lease.PADD20200277

Note: If you are replacing a purchased copier and have not found a new home for it, fill out and submit an Excess Salvage form. Central Receiving will pick up and dispose of your old copier.

Envelopes

  • Custom Printed Envelopes, Plain Envelopes

Idaho State Division of Purchasing has established a mandatory contract for envelopes with the supplier Allied Envelope.

Allied Envelope – SBPO20220924

How to place an order

Envelope orders are centrally managed and must be placed through the Envelope Order Form. Orders can be placed for any size or quantity, for standard or custom printed envelopes.

If you have any additional questions about ordering envelopes, you may also contact printing@boisestate.edu.

Facilities Maintenance Repairs and Operations (MRO)

  • HVAC, Air Filters, Lamps & Fixtures, Electrical, Fasteners, Paint & Accessories, Plumbing, Janitorial Supplies, Safety

For help using these contracts, contact Twylla Lane-Hall at x6-2228, twyllalanehall@boisestate.edu.

Contracts:

The following Facilities Maintenance Repairs and Operations (MRO) contracts are available for use:

Supplier Contact Information and Contract Use Instructions:

SupplierContact InformationContract Use Instructions
Gem State Paper

SBPO19200186
Kelly Ochampaugh
Sales Representative
Direct: 208-447-8668
Email: Kochampaugh@gemstatepaper.com
To view inventory and pricing, contact Supplier Representative and set up an online account with the supplier.


Information Sheet
Brady Industries

SBPO19200191
Kaitlin Uribe
Operations Manager of Idaho
(208) 887-2199
Kaitlin.Uribe@bradyindustries.com
To view inventory and pricing, contact Supplier Representative and set up an online account with the supplier.

Information Sheet
Fastenal

PADD20210688
Nicole Vierra
Government Sales Specialist –Idaho
Fastenal Company
(209)-298-6353
nvierra@fastenal.com
To view inventory and pricing, contact Supplier Representative and set up an online account with the supplier.

Information Sheet
Graybar

SBPO19200188
Brett Ekeland
Inside Sales Representative
Direct: 208-429-6126
Office: 208-429-6100
Brett.Ekeland@graybar.com
To view inventory and pricing, contact Supplier Representative and set up an online account with the supplier.


Information Sheet
Grainger

E&I Contract# CNR01496
Glen J. Carlsen
Account Manager, Idaho, Gov’t West,
W.W.Grainger Inc.
Cell: 208-488-0620, Office: 208-830-3344
Customer Service 800-475-1357
OSHA10 , HACCP
Glen.carlsen@grainger.com
Items can be purchased through the Jaggaer Punchout Catalog

More information at:
Jaggaer Punchout Catalog Resources


You may also view inventory and pricing, contact Supplier Representative and set up an online account with the supplier.

Information Sheet
Home Depot Pro Xtra
Purchase directly from Home Depot stores with your Pcard, using the following information at checkout:

PRO XTRA Phone number: 208-426-1283
Home Depot Tax Exemption number: 9289515155


(Jaggaer Punchout Catalog coming Jan 15th)
MSC Industrial Supply Co

PADD20210689
Mary Wadding
MSC Dedicated Customer Service
Phone: (800) 210-4019
WaddingM@mscdirect.com
To view inventory and pricing, contact Supplier Representative and set up an online account with the supplier.

Information Sheet
Sherwin Williams

SBPO19200189
Blake Probst
208-853-1738
blake.probst@sherwin.com
To view inventory and pricing, contact Supplier Representative and set up an online account with the supplier.

Information Sheet

Furniture

Office Seating, Lounge and Public Seating, Desks, Tables, Panel Systems, Storage

For help using this contract, contact Trevor Hall x6-2228 trevorhall599@boisestate.edu.

Contact Use Instructions:

State Purchasing has established five Participating Addenda contracts based on NASPO VALUEPOINT pricing. These manufacturing-based contracts are paired with qualified Suppliers for Office Furniture and Related Services.

Key Benefits:

10-year warranty on all products.
No restocking fee, if contractor error
Design fees capped at 3% of product purchase price

Note: Under the following circumstances, the purchase of furniture is exempt from University bidding requirements, per Policy 6130:

3.4.4 Situational Acquisitions

k. Goods that are in used condition.

3.4.3 Government and Agency Acquisitions

a. Rehabilitation agency acquisitions.

b. Correctional industries acquisitions.

c. Federal government acquisitions including federal surplus.

d. Inter-agency contracts, including contracts with other institutions of higher education.

Government Sales Representatives Table
DealerManufacturerContactContractDesign & Installation Fees
Freeform Spaces (formerly Business Interiors of Idaho)Haworth, Inc.Chad Bewley
chad@freeformspaces.com

O: 208-384-5050
C: 208-250-4635
PADD20231526

Design fees /hr = $95

Installation fees / hr = $85

Freeform Spaces (formerly Business Interiors of Idaho)HON companyChad Bewley
chad@freeformspaces.com
O: 208-384-5050
C: 208-250-4635
PADD20231518

Design fees /hr = $95

Installation fees / hr = $85

HB Sprague (formerly Henriksen Butler Design)MillerKnoll, Inc.
(formerly Herman Miller)
Laura Maudlin
lmaudlin@henriksenbutler.com
O: 208-343-5257
PADD20231520

Design fees /hr = 3% of project cost

Installation fees / hr = *$55



*2 hour minimum
Interior EnvironmentsAllsteel, Inc.Michelle Strickland
mstrickland@ieoffices.com
C: 208-250-4635
PADD20231522


Design fees /hr = $65

Installation fees / hr = quoted-by-project

Office Environment CoSteelcase, Inc.Tim Lodge
tim@oecworks.com
O: 208-385-0507 x104
PADD20231519

Design fees /hr = $85

Installation fees / hr = $82.50

Door Access Hardware/ Locks and Keys

For Door Access Hardware, Locks, and Keys, submit a Facilities Operations and Maintenance work order at Facilities: Submit a Work Order

Information Technology (IT) Service Contracts

Application Support, IT Project Management, IT Process Management, Data Entry, Geographic Information System Analyst/Programmer, Web Developer, IT Security Specialist

For help using these contracts, contact Lesley Knight at x6-2226, lesknight@boisestate.edu.

State Contracts:

The Idaho State Department of Purchasing has put mandatory contracts and processes in place for IT Services including:

  • Application Support
  • Network & Infrastructure Support
  • Project & Process Management
  • Other Required IT Services
    • Technical Writer
    • IT Security Specialist
    • Data Entry Operator
    • GIS Programmer/Analyst
    • Web Developer

Statewide Contracts

Contract Use Instructions:

For information on using these contracts, contact Lesley Knight at x6-2226, lesknight@boisestate.edu.

Lab Supplies

For help using these contracts, contact John Shinn at x6-1107, johnshinn@boisestate.edu.

State Contracts & Use Instructions:

These Contracts are established by the State of Idaho as Mandatory use. For inventory and pricing see the contact table below. Check with your department or Supplier Contract Representative for account information or website login information (when applicable).

SupplierGovernment Sales RepresentativeContract NumberContract Use Instructions
Fisher ScientificStephen Haney
Sales REP
stephen.haney@thermofisher.com
Omnia Partners Contract Number: 2021002889Pricing and inventory can be viewed in the Fisher Scientific Punchout Catalog in Jaggaer.

Jaggaer Punchout Catalog Resources.

You may also reach out to the Government Sales Representative for pricing.
VWR InternationalDustin Winkler
Region Sales Director
AZ/UT/ID

Phone:
480 231 1575
800 932 5000
Dustin.Winkler@avantorsciences.com
PADD16201019For pricing and inventory, log into your account https://us.vwr.com/store/login.jsp

If your department does not have an account, please contact the Government Sales Representative.

*Shipping and delivery charges will apply to orders totaling less than $50.00, per the contract. It is encouraged that you consolidate orders to avoid shipping charges, whenever practical.

Rush Shipment requests will incur additional charges. Under certain conditions related to current fuel prices, a fuel surcharge may be added to your order per the contract.

**To see contract pricing you will need an account login. Speak with your department or your Sales representative for account info.

Medical & Surgical Supplies

Henry Schein

Omnia Contract Number: 2021002973

Contract Use Instructions:

Contact Henry Schein representative for assistance.

Henry Schein Representative Contact Information:

Office Supplies & Paper

ODP Business Solutions (Formerly Office Depot) – For help using this contract, contact John Shinn at x61107, johnshinn@boisestate.edu

ODP Business Solutions LLC – PADD20231615

Minimum Order Fee

Orders under $25 will be charged a $5.99 special handling fee.

Office Depot Representative Contact Information:
Contract Use Instructions:

Purchases from Office Depot retail locations are not covered in the current contract.

Items can be purchased through the Jaggear Punchout Catalog.

More information on Jaggaer Punchout Catalogs can be found here: Jaggaer Punchout Catalog Resources

Items may also be ordered directly from the ODP Business Supplies. This options requires account log in information in order to access contract pricing. (ODP Business Solutions)

Staples – For help using this contract, contact John Shinn at x61107, johnshinn@boisestate.edu

Staples – Contract Number: CNR01373

Staples Representative Contact Information:
  • Teresa Mitchell, Account Manager
  • Email: Teresa.mitchell@staples.com
  • Phone:801-244-4390
Contract Use Instructions:
Items can be purchase through the Jaggear Punchout Catalog.

More information on Jaggaer Punchout Catalogs can be found here: Jaggaer Punchout Catalog Resources

Security Services

  • Campus Security and Police Services

Contact: D.J. Giumento, Associate Director Security and Event Management Department of Public Safety

Phone: (208) 426-2829

Email: djgiumento@boisestate.edu

Software

For more information, contact the Help Desk at (208) 426-4357, helpdesk@boisestate.edu, chat, or Help Desk Self Service

As you consider software you wish to purchase, the Boise State Project Management Office (PMO) team will ensure the software is reviewed for the safety and security of our campus community. The PMO team collectively checks for compatibility with Boise State’s existing IT infrastructure, compliance with University policies, and adherence to best practices and IT standards. Boise State stands to save resources by reducing redundancy and unifying toolsets.

Campus Solutions:

Software Review Requirements

Any software must be reviewed by the Software and Accessibility Review Board (SARB). A SARB request must be submitted prior to the procurement of requested software. SARB reviews are then required for every contracted period of time between the University and the vendor as well as when there are any changes to the way the software will be utilized and/or who will utilize the software.

Boise State University’s Software Application Inventory

In an effort to reduce redundant software across campus, SARB maintains a list of approved software that has been reviewed for the safety and security of the University. Please refer to the University Application Inventory to determine if an existing approved software meets your department’s needs. Though software is on the list, a SARB request is still required for any new or renewal procurement as indicated in the SARB webpage.

Contract Review Requirements

Additionally, all university contracts, including software contracts, are subject to state law requirements and university contracts policy and procedures governing their administration and are subject to review by the Office of the General Counsel or a university representative who has been authorized to review and negotiate contracts. Contact the Procurement Department for more details.

State Contracts:

If you cannot find the software you need in the resources above, The State of Idaho Department of Purchasing’s has established mandatory Statewide Contracts for software.

For help using these contracts, contact Lesley Knight at x6-2226, lesknight@boisestate.edu.

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