Tools & Resources
Meals & Refreshment Rates – Policy #6240
Maximum Allowable Per Person Meal Expense Chargeable by Fund Source
|Meal||Appropriated & Grant||Local (150% of Federal Rate for Idaho)||PR Funds (250% of Federal Rate of state* )|
|Breakfast (or Refreshments) -25%||$12.25||$17.25||$28.75|
|Lunch – 35%||$17.15||$24.15||$40.25|
|Dinner – 55%||$26.95||$37.95||$63.25|
Additional Details on Reimbursement Rates
*For PR meals out of state, the federal rate for meals from the GSA website may be used upon approval of the PR account owner.
Payment or reimbursement for a buffet meal cannot exceed the applicable meal rate associated with the type of buffet, i.e., breakfast, lunch or dinner. Reimbursement for a brunch may be made using the lunch rate.
The maximum per-person expenditures listed above include the cost of the food and non-alcoholic beverages, labor, sales tax, delivery charges, tips and other service fees. If a reception before a meal includes beverages and hors d’oeuvres, the combined charges for the reception and the meal should be treated as a single event for purposes of calculating per person costs.
The costs of room rental, room setup fees, media rental and decorations, etc., are not included in the per-person costs unless those costs cannot be separated by the vendor.
State Mileage Rate
During business travel and using personal vehicles, the state mileage rate is 56.0 cents per mile.
|Form Link||Form Description|
|Event Expense Summary||Use this form in conjunction with meals, refreshments and alcohol expenses.|
|Mileage Log||Use this form to keep track of monthly mileage for reimbursement.|
|Per Diem Calculator||Use this form to calculate per diem. Attach to expense reports for travel greater than two days in duration.
|Retreat Request||Complete and attach this form for reimbursement of expenses for an approved retreat.|
Taxi Fare Finder
|U.S. Per Diem Rates||U.S. General Services Administration (GSA)|
|Foreign Per Diem||U.S. Department of State|
|BOISE STATE DEPARTMENT||TOPIC|
|International Learning Opportunities||International Travel Resources|
|Office of Risk Management & Insurance||Foreign Travel|
|Office of Risk Management & Insurance||Events & Activities|
Local Hotels and Rates
|The Grove Hotel - 245 S. Capitol Blvd.||Traditional King/Double Queen, $129 Single/Double Occupancy||Call the hotel direct at 208-489-2222 or 888-961-5000 and request the Boise State preferred rate.
Online booking code: BSU Online booking link: Boise State University
|Red Lion Hotel - Boise Downtowner - 1800 Fairview Ave||Standard King/Standard 2 doubles, $90 Single/Double Occupancy||Click the link to make a reservation: Red Lion Boise Downtowner code BSU|
|Courtyard by Marriott Boise Downtown - 222 S. Broadway||Traditional King/Double Queen, $144 Single/Double Occupancy||Click the link to make a reservation for Courtyard by Marriott|
|Hotel 43 - 981 Grove St.||Boutique King/Boutique Double Queen, $144 Single/Double Occupancy, Capitol King/Capitol Double Queen, $164 Single/Double Occupancy||Call toll free 1-800-243-4622 and request the Boise State preferred rate.
Click the link to make a reservation, Boise State University - Hotel 43 Booking LinkBoise State University - Hotel 43 Booking Link
|Residence Inn Marriott - Boise City Center 400 S. Capitol Blvd.||Monday - Thursday $159.00, Friday - Sunday $139.00||Call 208-424-9999 to make a reservation or email email@example.com