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Tools & Resources

Meals & Refreshment Rates – Policy #6240

Maximum Allowable Per Person Meal Expense Chargeable by Fund Source

MealAppropriated & GrantLocal (150% of Federal Rate for Idaho)PR Funds (250% of Federal Rate of state* )
Breakfast (or Refreshments) -25%$12.25$17.25$28.75
Lunch – 35%$17.15$24.15$40.25
Dinner – 55%$26.95$37.95$63.25
Full Day$49$69$115

Additional Details on Reimbursement Rates

*For PR meals out of state, the federal rate for meals from the GSA website may be used upon approval of the PR account owner.

Payment or reimbursement for a buffet meal cannot exceed the applicable meal rate associated with the type of buffet, i.e., breakfast, lunch or dinner. Reimbursement for a brunch may be made using the lunch rate.

The maximum per-person expenditures listed above include the cost of the food and non-alcoholic beverages, labor, sales tax, delivery charges, tips and other service fees. If a reception before a meal includes beverages and hors d’oeuvres, the combined charges for the reception and the meal should be treated as a single event for purposes of calculating per person costs.

The costs of room rental, room setup fees, media rental and decorations, etc., are not included in the per-person costs unless those costs cannot be separated by the vendor.

State Mileage Rate

During business travel and using personal vehicles, the state mileage rate is 56.0 cents per mile.

Travel Forms

Form LinkForm Description
Event Expense SummaryUse this form in conjunction with meals, refreshments and alcohol expenses.
Mileage LogUse this form to keep track of monthly mileage for reimbursement.
Per Diem CalculatorUse this form to calculate per diem. Attach to expense reports for travel greater than two days in duration.
Retreat RequestComplete and attach this form for reimbursement of expenses for an approved retreat.

External Links

CategoryResource Links
Airport TransportationSuperShuttle
Taxi Fare Finder
Car RentalHertz
Currency ConversionOANDA
U.S. Per Diem RatesU.S. General Services Administration (GSA)
Foreign Per DiemU.S. Department of State

Internal Links

International Learning OpportunitiesInternational Travel Resources
Office of Risk Management & InsuranceForeign Travel
Office of Risk Management & InsuranceEvents & Activities

Local Hotels and Rates

HotelRatesContact Information
The Grove Hotel - 245 S. Capitol Blvd.Traditional King/Double Queen, $129 Single/Double OccupancyCall the hotel direct at 208-489-2222 or 888-961-5000 and request the Boise State preferred rate.
Online booking code: BSU Online booking link: Boise State University
Red Lion Hotel - Boise Downtowner - 1800 Fairview AveStandard King/Standard 2 doubles, $90 Single/Double OccupancyClick the link to make a reservation: Red Lion Boise Downtowner code BSU
Courtyard by Marriott Boise Downtown - 222 S. BroadwayTraditional King/Double Queen, $144 Single/Double OccupancyClick the link to make a reservation for Courtyard by Marriott
Hotel 43 - 981 Grove St.Boutique King/Boutique Double Queen, $144 Single/Double Occupancy, Capitol King/Capitol Double Queen, $164 Single/Double OccupancyCall toll free 1-800-243-4622 and request the Boise State preferred rate.
Click the link to make a reservation, Boise State University - Hotel 43 Booking LinkBoise State University - Hotel 43 Booking Link
Residence Inn Marriott - Boise City Center 400 S. Capitol Blvd.Monday - Thursday $159.00, Friday - Sunday $139.00Call 208-424-9999 to make a reservation or email
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