Tools & Resources
Meals & Refreshment Rates – Policy #6240
|Maximum Allowable Per Person Meal Expense Chargeable by Fund Source|
|Appropriated & Grant||Local (150% of Federal Rate for Idaho)||PR Funds (250% of Federal Rate of state* )|
|Breakfast (or Refreshments) -25%||$12.25||$17.25||$28.75|
|Lunch – 35%||$17.15||$24.15||$40.25|
|Dinner – 55%||$26.95||$37.95||$63.25|
|*For PR meals out of state, the federal rate for meals from the GSA website may be used upon approval of the PR account owner.
Payment or reimbursement for a buffet meal cannot exceed the applicable meal rate associated with the type of buffet, i.e., breakfast, lunch, or dinner. Reimbursement for a brunch may be made using the lunch rate.
The maximum per-person expenditures listed above include the cost of the food and non-alcoholic beverages, labor, sales tax, delivery charges, tips, and other service fees. If a reception before a meal includes beverages and hors d’oeuvres, the combined charges for the reception and the meal should be treated as a single event for purposes of calculating per person costs.
The costs of room rental, room setup fees, media rental, and decorations, etc., are not included in the per-person costs unless those costs cannot be separated by the vendor.
State Mileage Rate
During business travel and using personal vehicles, the state mileage rate is 57.5 cents per mile.
|Event Expense Summary||Use this form in conjunction with meals, refreshments, and alcohol expenses.|
|Mileage Log||Use this form to keep track of monthly mileage for reimbursement.|
|Per Diem Calculator||Use this form to calculate per diem. Attach to expense reports for travel greater than 2 days in duration.
|Retreat Request||Complete and attach this form for reimbursement of expenses for an approved retreat.|
|Travel Authorization||Complete and attach this form for travel-related reimbursement of expenses.|
|Airport Transportation||SuperShuttle||Taxi Fare Finder|
|U.S. Per Diem Rates||U.S. General Services Administration (GSA)|
|Foreign Per Diem||U.S. Department of State|
|BOISE STATE DEPARTMENT||TOPIC|
|International Learning Opportunities||International Travel Resources|
|Office of Risk Management & Insurance||Foreign Travel|
|Office of Risk Management & Insurance||Events & Activities|