Travel and Expense Reimbursement Related Policies
| Policy Number | Policy Title | Review Prior to: |
|---|---|---|
| 6140 | P-Card | Using your P-Card for Travel Expenses. |
| 6180 | Travel | Requesting approval to travel. |
| 6230 | Gifts/Awards | Purchasing gifts for employees or non-employees. |
| 6240 | Meals and Refreshments (Appropriated and Grant Funds) | Planning meetings using an appropriated or grant funding source. |
| 6290 | Accountable Plan | Using your personal funds to pay for university expenses or supplies. |
| 9040 | University Vehicles | Using a university vehicle. |
Travel and Expense Reimbursement Related Forms
| Form Link | Form Description |
|---|---|
| Event Expense Summary | Use this form in conjunction with meals, refreshments and alcohol expenses. |
| Mileage Log | Use this form to keep track of monthly mileage for reimbursement. |
| Per Diem Calculator | Use this form to calculate per diem. Attach to expense reports for travel greater than two days in duration. |
| Retreat Request | Complete and attach this form for reimbursement of expenses for an approved retreat. |
| Personal Vehicle Use Memo | Complete and attach this form if you will be using your own/leased vehicle for University business. |
Resources
| Category | Resource Links |
|---|---|
| Airport Transportation | SuperShuttle Taxi Fare Finder |
| Car Rental | Hertz Enterprise State of Idaho Purchasing Dept’s Auto Rental Contract Information (State contract is only available if you are a state employee and 21+) |
| Currency Conversion | OANDA |
| U.S. Per Diem Rates | U.S. General Services Administration (GSA) Select the suitcase icon or the “Per diem lookup” text in the upper-right corner. |
| Foreign Per Diem | U.S. Department of State |
Local Hotels and Rates
Please be sure you are booking with the correct hotel location. Many hotel chains have multiple sites; Boise State’s preferred rate applies only at the locations listed.| Hotel | Contact Information |
|---|---|
| The Grove Hotel 245 S. Capitol Blvd. | To utilize your preferred rates for guests, call the hotel direct at (208) 489-2222 or toll free 888-961-5000 and request the preferred rate or use the link below. Online Booking Link for the Grove Hotel Rate Access/Corporate Code: BSU |
| Courtyard by Marriott Boise Downtown 222 S. Broadway | To utilize your preferred rates for guests, call the hotel direct at 208-331-2700 and request the Boise State University preferred rate. Preferred rates can also be accessed online at the Courtyard by Marriott Boise Downtown website with the online rate code assigned to your company. |
| Hotel 43 981 Grove St. | Call toll free 1-800-243-4622 and request the Boise State preferred rate. Online Booking Link for Hotel 43 Use Online booking code: BSUC |
| Residence Inn Marriott Boise City Center 400 S. Capitol Blvd. | Call 208-424-9999 to make a reservation or email kristina.tobin@marriott.com Online Booking Link for Residence Inn Marriott Group rates for 10 or more rooms may be available at deeper discount. Contact the sales team for more information. |
| Inn at 500 Capitol 500 South Capitol Blvd. | Call the hotel direct at 208-227-0500 and request the Boise State preferred rate. Online Booking Link for Inn at 500 Capitol |