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Getting Started with Zoom

A fully-licensed Zoom account is available to all students, faculty, and staff at Boise State and is a great tool for conducting remote meetings that allows you to see and hear one another, chat and share your computer screen.

You Already Have Access to an Account!

If you’ve never used Zoom at Boise State, simply sign in to Zoom [https://boisestate.zoom.us/signin] with your Boise State username and password to activate your fully licensed account. You will be prompted to confirm your request and then a confirmation email will be sent.

What You Need to Set Up and Use Zoom

Zoom requires an Internet connection and one of the following:

  • A desktop computer with a webcam;
  • A laptop with a built in camera and microphone or a webcam;
  • An iOS or Android mobile device, including Chromebooks, with the Zoom App installed.

We recommend using a desktop or laptop computer for the best experience.

Install the Zoom Client or App

Visit boisestate.zoom.us/download to download the “Zoom Client for “Meetings” to your desktop or laptop computer. On mobile devices, simply search your app store for Zoom and install the app.

Note: the first time you join a meeting, if Zoom is not installed, you will be prompted to install Zoom. The installation only takes a few minutes but it’s a good idea to get set up before your first meeting.

Join and Participate in a Zoom Meeting

To join a Zoom meeting, you simply click the Zoom meeting link from an email or calendar invite. Depending on how the meeting is set up, you can join using computer audio (recommended) or, if you’re not participating in the video, by phone only. We recommend providing both options when scheduling a Zoom meeting.

We highly recommend watching this short video that shows the features of Zoom and how to navigate the interface, share and mute audio and video, screenshare, and use the chat features.

Video Meeting Etiquette and Tips

Here are a few etiquette tips from the Zoom blog and Naked Security by Sophos to consider when participating in video meetings. Here are some specific things to consider in Zoom meetings:

  • Use headphones or ear buds to cut down on audio feedback.
  • Mute your audio except to speak.
  • Look into the camera when talking instead of looking at yourself.

Meeting Security and Privacy

Here are several things you can do to keep your meetings secure:

  • We recommend signing in to boisestate.zoom.us  first thing in the morning when you start work.
  • Only share meeting URLs with the intended participants.
  • Do not post or otherwise share Zoom meeting links on public websites or social media platforms.
  • Hosts should sign in to meetings a few minutes early to avoid having to admit participants from the waiting room.
  • Only enter meetings from calendar invites, Boise State’s Zoom portal, or from the Zoom integration in Blackboard.
  • If you want to add a password to an existing recurring meeting, simply delete the existing meeting, create a new meeting and share the new link.
  • Hosts can use the Lock Meeting feature in the “Manage Participants” area after a meeting has started to simulate closing the door.

Please see our article, “Secure Your Zoom Meeting,” for specific details about how to keep your meetings secure.

Watch this video from Zoom Support on “Securing Your Meetings and Virtual Classrooms” for specifics on how to keep your Zoom experience secure.

How To Schedule a Zoom Meeting

To start or schedule a Zoom meeting, visit https://boisestate.zoom.us/, sign in, and select “Schedule a Meeting.”

Faculty please note: We recommend using the Zoom Blackboard integration for scheduling and hosting meetings for your classes. Please visit the Zoom – Blackboard Integration page in our knowledge base for details.

Generally, we recommend using the default options when scheduling meetings. Here are some particular tips for scheduling non-academic Zoom meetings:

  • Title: Enter a meaningful meeting title like you would on a calendar invite.
  • Time Zone: Be sure to set the time zone appropriate to the meeting participants. For Boise, that’s “(GMT-6:00) Mountain Time (US and Canada).”
  • Recurring Meeting: You can use this feature, but it can become problematic if you plan to record your meetings (and we do not recommend this generally). You can find additional information about recurring meetings in our knowledge base.
  • Video: We recommend using video for the host and participants for the most engaging conversations.
  • Audio: We highly recommend selecting “Both” computer audio and telephone.
  • Alternative hosts: For those who schedule meetings on behalf of others, please add their email address here so they are able to sign into meetings as the host.

How to Start a Zoom Meeting Immediately

To start a Zoom meeting, visit https://boisestate.zoom.us/, sign in, and select whether to start a meeting with audio only or with video and full features of Zoom.

When you click either link, the Zoom client will open. You may need to click “Ok” or “Allow” for Zoom to open. Next, invite people to the meeting:

  1. Click the “Invite” button on the black bar at the bottom of the Zoom interface.
  2. Choose “Email” from the pop-up window.
  3. From here you can select to open your email to send the invitation or click “Copy Invitation” to copy and paste the meeting link and information into an email or calendar invite.

Zoom and Boise State VPN

Zoom is a cloud-based solution, and its use continues to increase. If you are experiencing issues using Zoom with Boise State’s VPN you should first review the software’s system requirements to verify your system meets the minimum to use Zoom effectively.

You can also try out a Zoom test meeting to verify your internet connection, audio, and video.

Training and Documentation

Zoom is Boise State’s web conferencing tool to support meetings and education at a distance.

To access Zoom and automatically create your account, visit boisestate.zoom.us

Use Cases for Zoom

Though the web conferencing experience of Zoom itself is consistent, there are several ways faculty may want to utilize the tool. Here are the top scenarios for faculty at Boise State:

Using Zoom for Office Hours (adding a Zoom web link to a course)

Adding the Full Zoom Integration

Using Zoom for Student Initiated Sessions

In addition, feel free to peruse Zoom’s knowledge base for more specific information on its functionality.

Frequently Asked Questions

How do I invite others to a meeting?

You can invite a person through email or through Zoom contacts. Both of these options can be found during a meeting by clicking the “Invite” tab in the meeting controls. For more information on doing this or inviting people prior to the meeting, see our knowledge base.

How do I join a meeting?

  • From the login panel in the Zoom desktop client, click “Join a Meeting”.
  • Enter the Meeting ID and your name in the following dialog box. Also select if you’d like to use audio and/or video. Then click “Join”.