Glossary of University Policy Terms

The Glossary of University Policy Terms provides a consolidated set of terms and definitions that have been previously used in University policies. The glossary is a useful resource for updating existing or drafting new policies. To confirm the current policy term and definition, please refer to the actual policy.

For questions about the glossary, contact the Policy Office at (208) 426-3098

TermDefinitionPolicySection
A Person Related by Family or MarriageA person with whom an employee has a current or former familial relationship, including a parent, step-parent, child, step-child, son-in-law or daughter in-law, brother, sister, spouse, aunt, uncle, niece, nephew, cousin, grandparent, grandchild, brother-in-law or sister-in-law, in a guardianship capacity, or persons living in the same household.7050Human Resources
Academic GrievanceA complaint regarding perceived unfair treatment.3130Academic Affairs - Student
Academic Terms or SemestersIncludes fall (August through December), spring (late December through mid-May) and summer (mid-May through August). Courses may be delivered for the full length of a semester or within one of several compressed sessions within each semester.4220Academic Affairs - Faculty and Administration
Academic Year PeriodThe academic year shall be considered as the period beginning the day the Provost sets as the reporting date for faculty for the fall semester, and ending the day of University commencement ceremonies for the spring semester. The academic year is the most common Base Salary Period for members of the faculty and for the purpose of calculating salary rates, it shall be considered to be a 9-month period.7195Human Resources
AccessThe right of students to review and inspect their education record and to control the review and inspection of the education records by third parties.2250Student Affairs
AccessAny personal inspection or review of the confidential information or a copy of the confidential information, or an oral or written account of such information.8060Information Technology
Access TechnologiesAny item, piece of equipment, or product system used to increase, maintain, or improve the functional capabilities of a person with a disability. Examples of Access Technologies commonly used with Information Technologies include special input devices (e.g., head or foot mouse, puff- and-sip switches, speech recognition), screen-reading software, and screen magnifiers.8140Information Technology
AccessibleRefers to the concept that a person with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.8140Information Technology
Accessible Information TechnologyInformation Technology that has been designed, developed, or procured to be fully usable by all people, including those who use Access Technologies. The person with a disability must be able to obtain the information as fully, equally, and independently as a person without a disability.8140Information Technology
Account CodeSix digit code that specifies revenue, expense, fund balance, asset, liability or surplus. Examples: 502000 – Postal and Mail Services, 412501 – Summer Salary.6330Finance
AcknowledgementAcknowledgment is a term used to signify the support of Sponsorship. Typical Sponsorship Acknowledgment may include logo placement and/or Sponsor information in the materials associated a University event or activity being supported by the Sponsor and is usually associated with a monetized pre-contracted agreement.9180Campus Operations and Facilities
Action DateThe earlier of the date the most recent employment record was created in PeopleSoft or the effective date of the current appointment.4220Academic Affairs - Faculty and Administration
Activity FeeThe fee charged for such activities as intercollegiate athletics, student health center, Student Union operations, the associated student body, intramurals and recreation, and other activities which directly benefit and involve students. The Activity Fee shall not be charged for educational costs or major capital improvement and building projects. Major capital improvement and building projects include all projects that must be included in Boise State’s six-year capital construction plan as defined in State Board of Education Policy, Section V.K.2 Major Projects – Capital Construction Plans.3150Academic Affairs - Student
Additional AssigmentsResponsibilities and assignments that are temporary and outside regular duties such as:

- Additional assignments and activities such as those sponsored by the Division of Extended Studies, like the Osher Institute or concurrent enrollment duties; or
- Specially approved work on a University-administered sponsored project; or
- Special projects assigned as additional duties; or
Teaching additional classes that are not part of regular duties on an exception basis.

Additional responsibilities and assignments of a long term or permanent nature may be considered justification for adjustment of the employee’s institutional Base Salary rather than justification for Supplemental Pay compensation.
7195Human Resources
Adjunct FacultyPart-time, non-benefit-eligible, temporary faculty positions; these individuals are appointed to teach one or more courses or workshops for one academic term, and not to exceed five consecutive months per appointment.4220Academic Affairs - Faculty and Administration
Adjunct FacultyPart-time, non-benefit-eligible, temporary faculty positions; these individuals are appointed to teach one or more courses or workshops for one academic term, and not to exceed five consecutive months per appointment.4290Academic Affairs - Faculty and Administration
Administrative HomeThe administrative home of a faculty member who holds a joint appointment is the unit that is responsible for the execution of all personnel processes; the administrative home carries out these responsibilities in coordination with all units participating in the joint appointment.4570Academic Affairs - Faculty and Administration
Administrative LeaveFor the purposes of this policy, six weeks paid time off related to birth or adoption. During Administrative Leave, faculty have no professional responsibilities to the University.7265Human Resources
Administrative Service ChargeA charge intended to recover costs incurred by infrastructure units to provide services.6220Finance
AdvertisingAdvertising is any monetized pre-contracted advertisement, signage, label, packaging, imprint, logo, sales promotion activity or device, public relations material or events, merchandising or other activity or communication that has the obvious intent of promoting a non-University product, service, event, or organization.9180Campus Operations and Facilities
Affected University PersonnelAll University personnel who are in possession or control of University records that are the subject of a legal hold.1030Governance/Legal
AffiliateAn individual associated with the University as a board or advisory committee member, contractor, or/and in non-instructional capacities who is not a University employee or student. 7005, 7520Human Resources
Affiliate FacultyAn individual who does not have direct teaching responsibilities for the University’s students and who does not receive monetary compensation from the University, but who, nonetheless, provides instruction in programs with classroom, online, clinical, or laboratory experiences.7005, 7520Human Resources
Affiliate FacultyIndividuals who do not have direct teaching responsibilities for students on or off campus and who do not receive monetary compensation from the University, but who provide instruction in programs with classroom, on-line, clinical, or laboratory experiences.7035Human Resources
AffiliatesIndividuals associated with the campus as board or advisory committee members, VIPs, contractors, volunteers, legislators, employees of agencies under the auspices of the State Board of Education, and who are not University employees or students.7035Human Resources
AlcoholUse of Alcohol, chemicals, or Controlled Substances or other drugs (including legally obtained prescription drugs taken for reasons or in ways or amounts not intended by the prescribing doctor, or in the case of over the counter medications, in accordance with label directions) in a manner that impairs an individual’s ability to perform his or her job.7020Human Resources
Alcohol Beverage PermitA permit issued to allow the sale or consumption of Alcoholic Beverages on campus and at properties that it owns or controls.1050Governance/Legal
Alcoholic BeverageAny beverage containing alcoholic liquor as defined in Idaho Code §23-105.1050Governance/Legal
Alcoholic BeveragesAny beverage containing alcoholic liquor as defined in Idaho Code §23-105.6240Finance
Alcoholic BeveragesBeer, wine or any beverage containing distilled spirits.6280Finance
All Wheels DownWhen all wheels (or one foot in the case of rollerblades/skates) are in contact with the ground, and only the ground, at all times.9010Campus Operations and Facilities
AllegationA claim of fact by oral, written or other evidence, which the complainant claims to be able to prove or provide sufficient evidence of instances of research misconduct. Any oral or written statement or other evidence of one or more apparent instances of research misconduct.5060Research
Allocable CostA cost is allocable to a Sponsored Project if it: (1) is incurred specifically to advance the work under the Sponsored Project; (2) benefits both the Sponsored Project and other University work in proportions that can be approximated through the use of reasonable methods; or (3) is necessary to the overall University operation and, in light of the Uniform Guidance, is deemed to be assignable in part to the Sponsored Project. See, e.g., 2 CFR §200.405.5090Research
Allocation and ReallocationThe assigned custody of Space to a specific school, college, division, department or unit.9000Campus Operations and Facilities
Allowable CostA cost is allowable if the cost: (1) is permitted to be charged under the terms and conditions of the Sponsored Project; (2) satisfies Cost Allowability requirements; and (3) is treated consistently, regardless of funding source, through the application of Generally Accepted Accounting Principles appropriate to the circumstances. See, e.g., 2 CFR §200.403.5090Research
Allowable ExpenseA necessary, reasonable, and appropriate expense incurred for the primary benefit of Official University Business and therefore permitted to be reimbursed or directly charged based on the permission of the University or by the terms of federal or primarily sponsored agreements.6180Finance
AlterationAny work to a facility or the fixed systems and building service equipment which is done to improve the existing level of quality and function; or to accommodate a change in the nature of the use of a space within a building or facility.9050Campus Operations and Facilities
Alternative Student Fee ModelsInclude the self-support academic program funding model and online academic program funding model. Both models provide an alternative to the University’s primary tuition and student fee model described in University Policy 3150 (Tuition and Student Feeds). Only Nontraditional Academic Programs are eligible to utilize Alternative Student Fee Models.6320Finance
Alumni Constituency GroupA Boise State University Alumni Association constituency group is defined as any associated alumni group that supports the missions of the University and/or the Alumni Association through its activities. Alumni constituency groups can be created in geographic regions, based on special interests or social affiliations, or affiliated through an academic or professional (or corporate) focus.11040University Advancement
Alumnus/naAny former student with a minimum of 16 credits. A graduate is deemed to have received a degree.11040University Advancement
AnnouncementCommunication to the University community which could arrive in the form of a Bronco Alert, University email, or online Campus Update. It will state information about a Closure or Delay in the University start time of classes/labs and/or University business, and may include some or all of the following notifications: A) employees who work in non-critical business functions will not be expected to report to work, or until the delayed start time specified in the announcement; B) classes/labs normally scheduled to begin and end before the time specified in the announcement will not be held; C) classes/labs normally scheduled to be in progress at the time specified in the announcement will begin at a delayed start time and end at their normally scheduled time; and/or D) classes/labs normally scheduled to begin at or after the delayed start time specified in the announcement will meet as usual.9120Campus Operations and Facilities
AppointmentAppointment of a student to a graduate assistantship is the process by which a student is offered and accepts a graduate assistantship.7170Human Resources
Appropriated FundsFunding source allocated by the State.6240Finance
Arbitrage BondsBonds initially issued on a tax-exempt basis or designated as Build America Bonds that are formally deemed by the Internal Revenue Service (IRS) to violate federal arbitrage regulations, rendering the interest taxable and includable in the bondholder’s gross income or ineligible for the federal interest subsidy relating to Build America Bonds.6300Finance
AssetThe tangible items that are part of a quid pro quo exchange, programs, services, or activities owned by the University that provide a benefit to Sponsors. These include but are not limited to marks, logos, signage, and websites, materials related to activities supported by the Sponsor, venues, media, events, programs, tickets, hospitality opportunities, and merchandise.9180Campus Operations and Facilities
AttendanceA student is considered to be in attendance: (1) upon registering for a course and (2) during the period during which they are working under a work-study program.2250Student Affairs
Authorized Chartering EntityAn entity authorized by Idaho Code to authorize a Public Charter School.1120Governance/Legal
Authorized DriverThe owner of a valid operator’s license who, where required, has successfully completed the required operating training for University Vehicles for job-related driving.9040Campus Operations and Facilities
Authorized Third PartyAny individual, entity, or vendor providing services to the University that is not employed by the University.8130Information Technology
AwardThe formal written agreement that is entered into by the University and by the sponsor. Awards are made by various funding mechanisms including grants, contracts, and cooperative agreements.5030Research
AwardsSponsored projects funded by grants, cooperative agreements and contracts.5110Research
B PlazaThe area defined by the raised, circular, brick terrace surrounding the “B” installation south of the Administration Building.1100Governance/Legal
Background VerificationThe gathering and review of any or all of the following: Excluded Parties List System (EPLS) records, criminal history records, financial history records, motor vehicle records, review of degree and education and license records, controlled substances screening records, and conducting reference checks.7005, 12060Human Resources
BankAn institution that provides Merchant accounts to enable a Unit to accept credit/debit or cash card payments. Funds are deposited into an account established at this institution.6120Finance
BaseAggregate expenses used as the foundation to which the administrative service charge is applied.6220Finance
Base Salary PeriodTime period during which an employee is under obligation to the University for performing regular duties for which he or she is compensated with their base salary.7195Human Resources
BenefitAny item or service provided to a Sponsor in return for the Sponsorship of a University activity, event, or program. Examples may include, but are not limited to, acknowledgement, event tickets, food and beverages, merchandise, or access to University services (i.e. meeting rooms, job boards, etc.) Certain benefits may be considered de Minimis benefits as described in IRS Code 123(a) (4) and not considered a benefit for Sponsorship.9180Campus Operations and Facilities
Best PracticesBest practices are those data management and network procedures generally recognized by the industry for assuring secure, reliable, scalable and efficient data repositories and networks.8020Information Technology
Biohazardous MaterialAn infectious agent or biological material presenting a risk to the health of humans, animals, or other forms of life such as: certain types of DNA, recombinant DNA and synthetic nucleic acid molecules; bloodborne pathogens; infectious organisms and viruses; select agents; and biological toxins.5080Research
Boise State Bronco ShopThe University’s retail and bookstore operation affiliated with University Campus Services. It includes both brick and mortar, and online commerce.9200Campus Operations and Facilities
Bronco AlertThe automated system used to send Emergency Notifications in event of an emergency or critical incident at Boise State University.12110Campus Safety and Security
BudgetA detailed statement outlining estimated project costs to support the sponsored project.5030Research
Budget DeficitThe amount by which actual expenditures within a department ID/budget roll-up account (e.g. Regular Salary or Other Expense) exceed the appropriated budget in the department ID/budget roll-up account.6330Finance
Budget Roll-up AccountHigh level account codes that are used for budget amounts only. Example: 411000 – Irregular Salary, Budget Only.6330Finance
Budget TransferTransfer of budget between budget rollup accounts in one or more department IDs. A transfer reduces budget in one department ID/account and increases another.6330Finance
Business EntitiesCorporations, partnerships, multi-member limited liability companies, governmental agencies, and trusts.6150Finance
Business or Professional OrganizationAny group, organization, or club organized primarily for business purposes including business leagues, trade associations, chambers of commerce, or professional organizations such as bar or medical associations.6190Finance
Camera Control ManagersIndividuals designated by campus units who are responsible for a unit’s recording, reviewing, and recovering Content.12140Campus Safety and Security
CampingThe unauthorized use of Boise State property as a temporary or permanent place of dwelling, lodging or living accommodations. University housing is an authorized use of Boise State property as a temporary or permanent place of dwelling, lodging or living accommodation.1100Governance/Legal
Campus ImageA still or moving image that readily identifies Boise State property by architecture, landmarks, signage, the presence of prominent individuals, the inclusion of a logo, clothing or athletic uniforms, or any other means.10030Communications and Marketing
Campus Security Authorities (CSAs)University personnel who have a responsibility for an aspect of campus security, and offices and individuals with significant responsibility for student and campus activities.12000Campus Safety and Security
Capital Project Any project including one or more of the following:

Any new building; alteration, repair, demolition or improvement of any land, building or structure, including utilities, or remodeling or renovation of existing buildings, or other physical facilities, to make physical changes necessitated by changes in the program, to meet standards required applicable codes, to correct other conditions hazardous to health and safety of persons which are not covered by codes, or to effect a permanent improvement to the facility for any reason including aesthetics or appearance;
Site improvement or developments which constitute permanent improvement to real property;
Purchase and installation of fixed equipment or cubicle style furniture necessary for the operation of new, remodeled, or renovated buildings and other physical facilities to include any equipment that is made a permanent fixture of the building; and/or
Purchase of services of architects, engineers, and other consultants to prepare plans, program documents, life cycle cost studies, energy analysis, and other studies associated with any new building, alteration, repair, demolition or improvement and to supervise the construction or execution of such projects.
9170Campus Operations and Facilities
Capital Project Need Request (CPNR)A formal request expressing a Capital Project need.9170Campus Operations and Facilities
Card Verification Code or Value (CVV)A data element on a card’s Magnetic Stripe that uses secure cryptographic process to protect data integrity on the stripe, and reveals any alteration or counterfeiting.6120Finance
CardholderPerson/agency to whom a card is issued or any individual authorized to use a card.6340Finance
Cardholder DataPrimary Account Number (PAN) along with Cardholder name or expiration date or CVC2/CVV2/CID security pins.6340Finance
Cards AcceptedVisa, MasterCard and Discover. American Express by approval only.6120Finance
CARE AlertAn online or email referral system that enables faculty and staff to report behavioral concerns involving Members of the University Community.

12050Campus Safety and Security
CashIncludes coin, currency, checks, money orders and traveler’s checks.6010Finance
CenterAn organizational base for instruction, research, creative activity, service and/or outreach activities in a given academic area, or set of closely-related areas. Serves to facilitate and coordinate the efforts of faculty, staff and students within a single academic college, and in certain situations, more than one college. Is not involved in the independent offering of credit course or degree programs.5000Research
Central QuadThe area defined by Hemingway Center, the Liberal Arts Building, the Administration Building, the Mathematics Building, Riverfront Hall, and Memorial Plaza.1100Governance/Legal
ChargebackThe deduction of a disputed sale previously credited to a Unit’s account when the unit fails to prove that the Customer authorized the credit card transaction or when the Merchant services company renders such a decision against the institution.6120Finance
Charitable GiftA voluntary transfer of money, services, or property from a donor without expectation of a direct economic benefit or provision of goods, services, technical or scientific report(s), or intellectual property from the recipient. There is no implicit or explicit statement of exchange, purchase of services or provision of exclusive information. Gifts are those transactions that involve a true philanthropic intent. Gifts are solicited by, or with the support of, University Advancement and received and administered by the Boise State University Foundation.5100Research
Charitable GiftA voluntary transfer of money, services, or property from a donor without expectation of a direct economic benefit or provision of goods, services, technical or scientific report(s), or intellectual property from the recipient. Recognition of Charitable Gifts can include signage, websites, programs and materials.9180Campus Operations and Facilities
CharterPrivilege granted by the Boise State University Alumni Association Board of Directors to a specific alumni constituency group that enables the group to operate under guidelines set forth in the chartering agreement and be recognized as an official entity under the umbrella of the Boise State University Alumni Association.11040University Advancement
Clinical AssignmentPlacement in an agency/affiliate for educational or work-related purposes.7510Human Resources
Clinical CourseA course taught in a clinic, K-12 classroom, office, courtroom, field camp, or similar setting, with an emphasis on the practice of professional skills under the supervision of a university-authorized preceptor.4560Academic Affairs - Faculty and Administration
Clinical FacultyLicensed or certified professionals whose primary responsibility involves teaching students in both academic and clinical settings, supervising clinical experiences, and engaging in professionally related community service. While they may, they are not required to participate in research or scholarship activities as part of their regular assignment. They may serve on select committees involving curriculum or program related issues. They are eligible for promotion but not tenure.4490Academic Affairs - Faculty and Administration
Clinical SiteAn affiliate/agency that, by agreement with Boise State, provides clinical education experiences to Boise State faculty and students.7510Human Resources
Clock HourA 50 to 60 minute, class, lecture, laboratory, internship or recitation in a 60 minute period.4080Academic Affairs - Faculty and Administration
ClosureThe University will not be opened for non-critical business during the day or closed before the end of the regular workday.9120Campus Operations and Facilities
Co-Investigator or Co-Principal InvestigatorThe designations co-investigator and co-principal investigator are synonymous and refer to a university employee with an eligible appointment who is responsible for a portion of the design, scientific/technical/administrative conduct, or reporting of a research, training, or service project supported by extramural funding sources.5020Research
CoercionTo force one to act based on fear of harm to self or others. Means of coercion may include, but are not limited to, pressure, threats, emotional intimidation, or the use of physical force.1065Governance/Legal
Committed Cost ShareMandatory Committed Cost Share and/or Voluntary Committed Cost Share.6110Finance
Commuter MilesThe non-reimbursable miles traveled between a person’s home and Official Station, no matter the time of day or day of the week.6180Finance
ComplainantAn individual reported to have experienced conduct prohibited by this policy, regardless of whether the individual makes a report or seeks disciplinary action. When the University believes a Respondent represents an ongoing threat to the University community, but the Complainant does not want to pursue a complaint, the University may assume the role of Complainant.1060, 1065Governance/Legal
ComplainantThe term “Complainant” refers to an individual who was subject to alleged misconduct described in the Student Code of Conduct. There may be more than one complainant for an incident. In certain circumstances, the Dean of Students or another University official may assume the role of complainant on behalf of the University. For Policy 1065 and 1060 violations, see the respective policy for the applicable definition.2020Campus Safety and Security
ComplainantA person who in good faith makes an allegation of research misconduct. The role of the complainant is limited. Once the complainant has made an allegation of research misconduct, that person does not participate in the proceeding other than as a witness or to provide data related to the allegation.5060Research
Computer ProgramA set of instructions that direct a computer to perform a sequence of tasks.1090Governance/Legal
Concerned PartyAn individual who holds a federal license, i.e., has authorized access, to conduct Controlled Substance research; grants direct Controlled Substances access to others.7510Human Resources
Conduct BodyThe term “Conduct Body” means any person(s), as set forth in Section 5, authorized by the Vice President for Student Affairs and Enrollment Management or her/his designee to determine whether a student or student group is responsible for violating the Student Code of Conduct and to determine appropriate sanctions for any violation.2020Student Affairs
ConferenceFor purposes of this policy, a conference must bring together participants from various locations, may charge a registration fee, and must have a published agenda.6240Finance
Confidential InformationInformation identified by the applicable laws, regulations or policies as personal information, individually identifiable health information, education records, personally identifiable information, non-public personal data, confidential personal information, or sensitive scientific or sponsored project information. This includes but is not limited to any information that identifies or describes an individual such as a social security number, physical description, home address, non-business telephone numbers, ethnicity, gender, signature, passport number, bank account or credit card numbers, expiration dates, security codes, passwords, educational information, medical or employment history, driver’s license number, or date of birth. Also includes electronic data that includes an individual’s first name or first initial and last name in combination with one or more of the following data elements, when either the name or data elements are not encrypted: 1) social security number; 2) driver’s license or state identification card number; 3) student or employee identification number; or 4) credit card number in combination with any required security code, access code, password or expiration number that would permit access to an individual’s financial account.

Confidential information does not include any information knowingly and voluntarily made publicly available by the owner of such information, such as information voluntarily listed in public phone directories.
8060Information Technology
Confidential ResourcesUniversity Health Services medical and counseling staff who learn of a potential violation of this policy while performing services in the scope of their employment as licensed clinicians. Confidential Resources are not Responsible Employees as defined by this policy but are still Reporters for Clery Act purposes in accordance with University Policy 12000 (Clery Act Compliance).1060, 1065Governance/Legal
Conflict of CommitmentWhen an Employee’s outside activities interfere, or would reasonably appear to interfere, with that Employee’s Institutional Responsibilities. This includes any outside services, dual employment, consulting or other activity, regardless of the location of those activities (on or off campus), the type of entity (for-profit, not-for-profit or government), or the level of compensation (compensated or unpaid).1110Governance/Legal
Conflict of InterestWhen an Employee’s financial, professional or other personal interests may directly or indirectly affect, or appear to affect, that Employee’s judgment in exercising their Institutional Responsibilities 1110Governance/Legal
ConsentVoluntary, informed and freely-given agreement, which may be withdrawn at any time, to engage in a course of conduct. Consent is demonstrated through words or actions creating clear permission of willingness to engage in mutually agreed-upon sexual activity. Neither silence, the absence of resistance, nor the existence of a prior consensual sexual relationship are sufficient to indicate Consent. A person who is incapacitated by alcohol or illegal or prescription drugs, unconscious, or asleep cannot give Consent.

Agreement to engage in a course of conduct shall not be considered as freely given, and shall not constitute Consent, when it is obtained through harassment, coercion, threats, or other forcible conduct. A person under 16 years of age cannot give Consent for sexual activity; those who are 16 or 17 may only Consent to sexual encounters with partners who are less than 3 years older.
1065Governance/Legal
ConsentThe term “Consent” is defined in University Policy 1065. Allegations of Sexual Harassment, Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking on the basis of sex, sexual orientation, gender, and/or gender identity, are investigated and processed under University Policy 1065, not under this Student Code of Conduct, except for the Title IX Sanctioning Board and Appeal process.2020Student Affairs
ContentAll information whether audio or video captured by a Public Safety Camera System. This includes system logs, stills, snapshots, stop action, and video images whether transient, displayed or recorded.12140Campus Safety and Security
ContractThe sponsor is a buyer of goods and services for the direct benefit of the sponsor. The sponsor may act as technical overseer. Contracts have firm timelines and deliverable requirements. Sometimes, terms and conditions are identified prior to submitting a proposal, and confirmed prior to accepting a contract. Contracts can have various payment structures.5030Research
ContractAny legally enforceable agreement between two or more parties, whether written or oral, that imposes an obligation on the University. The term “Contract” is further defined in Section B Contract Basics.6030Finance
ContractA legal instrument reflecting a relationship between the federal government and a recipient whenever the principal purpose of the instrument is the acquisition of property or services for the direct benefit or use of the federal government; or whenever the federal government determines in a specific instance that the use of a type of procurement agreement is appropriate.7020Human Resources
Contracted Law EnforcementA city, county, or state police agency that provides police operations or services by post-certified personnel to the University by contract. The Boise Police Department is the Contracted Law Enforcement agency for the University and has full police power including arrest authority and power to search for the University.12130Campus Safety and Security
Contracted SecurityA private firm hired by the University to provide security services to the University.12130Campus Safety and Security
Contractural ExperienceTeaching while on a Lecturer contract at Boise State University or equivalent position at another institution.4250Academic Affairs - Faculty and Administration
Controlled SubstanceA substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812), as further defined by regulations at 21 CFR 1300.11 through 1300.15, and as defined in Idaho Code.7510Human Resources
Controlled Substances QuestionnaireAn inquiry regarding drug convictions and use and authorizing such verification and investigation.7510Human Resources
ConvictionA finding of guilt (including a plea of nolo contendere or Alford pleas) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of federal, state, or local laws, for violating any Drug Law or where the use of Drugs and/or Alcohol was found to be a contributing factor of the law violation.7020Human Resources
Cooperative AgreementA cooperative agreement is a type of federal award that provides assistance to a particular project with substantial federal involvement throughout the life of the project.5030Research
Copyright LawA set of laws that gives owners rights to their works and therefore protects the works from certain uses by others. In the United States, copyright law is outlined in the Copyright Act.1130Governance/Legal
Copyright ProtectionLegal protection that covers both published and unpublished works, regardless of the nationality or domicile of the creator. An owner does not have to register a work or display a copyright notice for the work to be covered by copyright protection.1130Governance/Legal
Copyrightable WorksAnything protectable by copyright, such as:

a. Study guides, tests, syllabi, course materials, bibliographies, texts, books, and traditional scholarly publications.

b. Films, filmstrips, photographs, slides, charts, transparencies, illustrations, and other visual aids.

c. Programmed instructional materials.

d. Audio and video recordings.

e. Simultaneously recorded live audio and video broadcasts.

f. Dramatic, choreographic, and musical compositions.

g. Pictorial, graphic, and sculptural works.

However, Computer software, including computer programs, procedural design documents, program documents, and databases as defined below shall be treated for purposes of this policy as a Protectable Discovery and not as Copyrightable Works.
1090Governance/Legal
Core FacilityA centralized shared research resource that provides access to instruments, technologies and services, as well as expert consultation and other services to scientific and clinical investigators (see, e.g., NIH NOT-OD-13-053).5110Research
Cost AllowabilityThe process of ensuring costs charged to Sponsored Projects are Allowable Costs, Allocable Costs, and Reasonable Costs.5090Research
Cost ShareProject or program costs not borne by the Sponsor.6110Finance
Cost TransferAn after-the-fact reallocation or correction of costs, either payroll or non-payroll, to, from or among Sponsored Projects within a 90-calendar day period from the Original Transaction Date.5090Research
Course MaterialsAny materials prepared by an instructor for use in teaching a course offered by Boise State to its students, including lectures, lecture notes, syllabi, study guides, bibliographies, visual aids, images, diagrams, multimedia presentations, examinations, web-ready content and educational software. These exclude University-Sponsored Materials and University-Directed Materials.1090Governance/Legal
Course MaterialsAny materials prepared by an instructor for use in teaching a course, including lectures, lecture notes, syllabi, study guides, bibliographies, visual aids, images, diagrams, multimedia presentations, examinations, web-ready content and educational software. These exclude University Sponsored Materials and University Directed Materials.1110Governance/Legal
Covered AccountIncludes all student accounts or loans administered by the University.8120Information Technology
Credit Card ProcessingThe act of storing, processing, or transmitting credit card data.6340Finance
Credit HourTime-based reference for measuring educational attainment used by American universities and colleges.4080Academic Affairs - Faculty and Administration
Criminal ConvictionBeing found guilty through entry of a verdict or judgment or by entering a guilty plea or a plea of no contest or by receiving a deferred adjudication for a felony or misdemeanor offense other than a minor traffic infraction or violation. This includes criminal convictions for which an individual’s record has been expunged.7005/7520Human Resources
Criminal History CheckThe gathering of in-state, out-of-state, and international criminal history records (misdemeanor and felony criminal convictions); sex-offender registries; and the OFAC Terrorist Watch. These records are obtained from law enforcement agencies or third-party vendors.7005Human Resources
CustodianMember of the University community having primary responsibility for gathering, inputting, storing, managing or disposing of confidential information. One becomes a custodian either by designation or by virtue of having acquired, developed, or created information resources for which no other party has stewardship. For example, for purposes of this policy, librarians have custody of library catalogs and related records, faculty have custody of their research and course materials, students have custody of their own work, and any individual who accepts a credit card number in the course of conducting University business is the custodian of that information. The term does not necessarily imply legal ownership.8060Information Technology
Custody and ControlAccepting supervision over and responsibility for Minors in the absence of their parent(s) or other legal guardian(s). If no form of contract, waiver, or written assumption of supervision is entered into with a Minor’s legal guardian, there is a presumption that the University Program or Non-University Program has not assumed Custody and Control over a Minor.12060Campus Safety and Security
CustomerAn individual or other entity that makes a payment to the University for goods or services.6120Finance
DataInformation generated in the course of official University business. Information that is personal to the operator of a system and stored on a University IT resource as a result of incidental personal use is not considered University data.8060Information Technology
Data Backbone, BackboneIncludes: all cabling, copper and fiber, as well as point-to-point wireless, connected buildings, and equipment within buildings, ending at the data faceplate into which a user plugs a patch cable from his/her device, etc. The University Backbone also includes all switches, wireless access points, and routers providing connectivity. In addition, the Backbone includes all Wide Area Network (WAN) equipment, firewalls, and network scanners.8010Information Technology
Data Classification StandardsStandards used to classify University data based on sensitivity.8060Information Technology
Data Governance Committee (DGC)The DGC is the managing authority for the establishment of University operating standards, policies, and values to promote and guide effective and responsible data governance.8160Information Technology
Data or Institutional DataItems of information that are collected, maintained, and utilized by the University for the purpose of carrying out institutional business. This includes Data that is aggregated into metrics relevant to operations, planning, or management of any unit at Boise State University. Research data independently collected by faculty for research is not within the scope of Data or Institutional Data.8160Information Technology
DatabaseA collection of data elements grouped together in an accessible format.1090Governance/Legal
De MinimisAny property or service the value of which is so small (after taking into account the frequency with which similar benefits are provided by the employer to employee) as to make accounting for it unreasonable or administratively impracticable.6230Finance
DeanChief administrative officer of the college or library.4520Academic Affairs - Faculty and Administration
DelayOpening the University and beginning classes/labs and/or University business, will commence at a later time than regularly-scheduled start times. A Delay will be communicated to the University community in a Delay Announcement.9120Campus Operations and Facilities
DeliverableA tangible product or service resulting directly from the use of funds transferred to the university for which the donor will receive material, tangible benefit to which they would not otherwise be entitled, In other words, if the transfer of these funds would result in the donor deriving something of equal value that is unique or preferential. A benefit is “unique” if the donor were allowed to receive the benefit prior to the benefit being publicly available. Examples include the first or initial rights to specific research findings, inventions, etc.11010University Advancement
Department IDA ten digit code that specifies a department funding source as either appropriated, local or restricted. Examples: 904A100001, 904L101001.6330Finance
Department VehicleA University Vehicle not belonging to Motor Pool; owned by a specific unit or department.9040Campus Operations and Facilities
Departments and CollegesFor those operating units of the university not clearly defined by the usual academic notions of departments and colleges (e.g., schools), the Provost and Vice President for Academic Affairs, in consultation with the unit, shall determine whether the unit is considered a department or a college for purposes of this document.4340Academic Affairs - Faculty and Administration
DependentAn Employee’s unmarried child, stepchild, or foster child under the age of twenty-six (26) on the first day of the semester.7045Human Resources
Direct CostsThose costs that can be identified specifically with a particular Award, an instructional activity or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy.5110Research
Directory InformationA student’s name, local and permanent addresses, telephone listing, photograph, major field of study, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student.2250Student Affairs
DisabilityAn individual is disabled if they (1) have a physical or mental impairment that substantially limits one or more major life activities; (2) have a record of such an impairment; or (3) are regarded as having such an impairment.6180Finance
DisclosurePermitting access to or the release, transfer, or other communication of personally identifiable information contained in education records by any means, including oral, written, or electronic means, to any party except the party identified as the party that provided or created the record.2250Student Affairs
DisclosureTo permit access to or release, transfer, disseminate, or otherwise communicate any part of information by any means, including but not limited to orally, in writing, or by electronic means to any person or entity.8060Information Technology
DiscriminationTreating an individual or group differently or less favorably (e.g., denied rights, benefits, equitable treatment, or access to facilities available to all others) on the basis of Protected Class.1060Governance/Legal
DiscriminationTreating an individual or group differently or less favorably on the basis of their sex, gender, sexual orientation, gender identity, gender expression or pregnancy. Discrimination on basis of race, color, religion, age, national origin, physical or mental disability, veteran status, genetic information, or any other status protected under applicable federal, state, or local law is addressed in University Policy 1060.1065Governance/Legal
DismountThe action required for a Rider to become a Pedestrian. A dismounted Rider is one who is on foot or “all wheels up,” and accompanied by a wheeled transportation device which is being pushed, pulled or carried.9010Campus Operations and Facilities
Disrupting ActivityActivity, whether speech activity or not, which materially interferes with the normal use of a certain space, such as a classroom, office, laboratory, residence, or dining area. Activity that materially interferes with others’ reserved use of Reservable Public Areas is disrupting.1100Governance/Legal
Disruption NoiseNoise where the sound, rhythm, melody, or instrumentation is Plainly Audible to the listener at a distance of 50 feet or more from the speaker or from within a building containing a classroom, staff or faculty offices, or residences.1100Governance/Legal
Domestic/Dating ViolenceSexual Harassment that is intended to harm, threaten, intimidate, or control another person in a relationship of a romantic or intimate nature, regardless of whether that relationship is ongoing or has concluded or the number of interactions between the individuals involved. This often takes the form of abuse, whether physical, sexual, verbal, emotional, or technological.1065Governance/Legal
Drone(s)Means Unmanned Aircraft, Unmanned Aircraft Systems, Small Unmanned Aircraft and Small Unmanned Aircraft Systems.12120Campus Safety and Security
Drug and/or Alcohol AbuseA substance in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812), as further defined by regulations at 21 CFR 1300.11 through 1300.15 and as defined in Idaho Code.7020Human Resources
Drug LawA criminal statute or regulation involving the manufacture, sale, distribution, dispensation, use or possession of any Controlled Substance.7020Human Resources
Drug or Alcohol TestA minimally invasive examination to detect the presence of Controlled Substances or their metabolites; may include breath testing (or other scientifically accepted methods) for alcohol.7510Human Resources
Drug ScreeningA Drug Test plus supplemental investigation, generally authorized by a Controlled Substances Questionnaire or participation in some clinical programs, regarding drug convictions and use.7510Human Resources
Dry Joint AppointmentA dry joint appointment to an academic or research unit is an appointment that is honorific or unfunded (i.e., 0 FTE).4570Academic Affairs - Faculty and Administration
E-CommerceThe process of conducting transactions, including payments, over a computer network, usually the Internet.6120Finance
E-CommerceA business transaction that uses electronic means. It usually includes the Internet, but can include any electronic interaction, including automated phone banks, touch screen kiosks, debit/credit cards or automated teller machines (ATMs).6170Finance
E-Commerce ApplicationAny network-enabled financial transaction application.6340Finance
Education RecordsRecords maintained by Boise State University or by a person acting on behalf of Boise State University that contains information directly related to a student. The following are not considered a part of education records:

a. Records by a University official which are in the sole possession of the maker of the record, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute;

b. Records that are created and maintained by the University Department of Public Safety for the purpose of law enforcement;

c. Records related to the employment of a person at Boise State University where those records are maintained in the normal course of business and relate exclusively to that person in their capacity as an employee and are not available for use for any other purpose, except records relating to student employees which are education records; and

d. Records maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his professional or paraprofessional capacity, or assisting in that capacity, which are made, maintained, or used only in connection with the provision of treatment to the student, and are not available to anyone other than the persons providing such treatment, except that such records can be personally reviewed by a physician or other appropriate professional of the student’s choice. These records are known as “treatment records.” (Note that if a treatment record is disclosed to anyone, including the student themselves, for any purpose other than for the purpose of providing treatment to the student, these records will cease being considered treatment records and shall become education records.)

e. Records created or received by an educational agency or institution after an individual is no longer a student in attendance and that are not directly related to the individual’s attendance as a student.
2250Student Affairs
Education Records (as defined by FERPA)Records that are directly related to a student, and are maintained by an educational agency or institution or by a person acting for the agency or institution.2060Student Affairs
Educational Tuition and FeesThe amounts charged for any and all instructional costs for the construction, maintenance, and operation of buildings and facilities; for student services; and/or for institutional support.7045Human Resources
ElectronicRelating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities.1090Governance/Legal
Electronic RecordsAll forms of electronic communications, including, but not limited to, email word processing documents, calendars, spreadsheets, voice messages, videos, photographs, text messages, or information stored in any mobile devices.1030Governance/Legal
Eligible Faculty MemberA full-time tenured faculty member who is at least age 55 and has 10 years contributory participation in PERSI or ORP and 10 years with Boise State University.4470Academic Affairs - Faculty and Administration
Emergency NotificationCommunication triggered when there is confirmation of a dangerous situation or emergency with immediate impact to life or property at Boise State University.12090Campus Safety and Security
Emergency NotificationCommunication triggered when there is confirmation of a dangerous situation or emergency with immediate impact to life or property at Boise State University.12110Campus Safety and Security
EmeritiA status awarded to retired employees, who have separated from the University and are eligible to take retirement benefits, in recognition of their service to the University.7480Human Resources
EmployeeAny individual employed by the university, or any Investigator on a sponsored Research project.1110Governance/Legal
EmployeeAn individual whom the University has the right to control and direct with regard to the work to be accomplished and the process by which the work is accomplished.6150Finance
EmployeeAny faculty, staff, or student receiving a salary, wages, other compensation from the University.7020Human Resources
EmployeeFor purposes of this policy, an Employee is an individual who serves in a benefit-eligible position at the University. Employees of the University loaned to affiliated entities, and Employees in the Military Sciences/Reserve Officer Training Corp (ROTC) program will be treated as Employees in the policy.7045Human Resources
Employee Consensual RelationshipA mutually acceptable current or former romantic or sexual relationship between an employee with supervisory, advisory, or evaluation authority and an employee who is directly supervised, advised, or evaluated by that employee.7010Human Resources
Employee Identification Number (EIN)A unique nine digit number assigned by the Internal Revenue Service (IRS) to a business in the business entity’s name. An EIN is similar to a social security number in that it is used by the IRS to identify a particular taxpayer, but EINs are used to identify business entities whereas a social security number is used to identify an individual.6150Finance
Employee RecordsName-linked files of potential, current, and former employees assembled during normal University operations.7530Human Resources
Employee/EmployeesFaculty, staff, or student employees of the University.1090Governance/Legal
Ending TimeThe time of day published in the FES as the end of the scheduled final exam period for any class.3080Academic Affairs - Student
EndorsementAny statements or depictions which can be reasonably construed to contain or imply a preference by the University, by any of its units or employees speaking or acting as representatives of the University for one non-University interest over any other.9180Campus Operations and Facilities
Event OrganizerThe individual or group who is responsible for the permitted event.1050Governance/Legal
Event Security MeasuresSpecific Security Measures executed to maintain the safety and well-being of the University community at planned events. Such measures may comprise physical measures (including but not limited to search procedures, staffing levels, staff positions or standard operating procedures), electronic security (including but not limited to metal detectors, camera/surveillance systems, access control, and intrusion detection equipment/programs), medical interventions, and/or involvement of Contracted Law Enforcement, other public safety agencies, or Third Party Contracted Security.12130Campus Safety and Security
EvidenceAll records, whether in electronic or paper form, created, received, or maintained in the transaction of University business, whether conducted remotely or on campus. Evidence may include, but is not limited to, paper records and electronic records stored on hard drives of University workstation desktops, laptops, personal computers, flash drives, CD-ROMs, memory sticks, tapes, zip disks, diskettes, or on any mobile devices, regardless of location or ownership.1030Governance/Legal
Exam Free Week (EFW)Exam Free Week, referring to the seven days immediately preceding the first day of the officially scheduled final examination period of the fall or spring semester.3080Academic Affairs - Student
Exclusion NoticeA written notice issued as a means of intervention to direct disruptive persons away from parts of or the entire campus, and to provide protection, safety, and security for the welfare of the students, faculty, staff, and guests of Boise State.12020Campus Safety and Security
Exempt EmployeeAn employee who meets Fair Labor Standards Act (FLSA) requirements to be exempt from overtime pay and occupies an executive, administrative, or professional position, as defined under the FLSA. Non-instructional exempt employees are compensated at a minimum salary which meets the requirements set under Idaho Code and the FLSA.7170Human Resources
Exterior SignageSigns located outside that help the University community and visitors find: 1) buildings and campus locations; 2) specific areas of campus such as wireless enabled zones; and/or visitor alerts about parking; smoking; or other campus policy or procedure; and 3) information related to construction projects or special events.9100Campus Operations and Facilities
External SponsorAn external entity that provides funding for a Sponsored Project6030Finance
External UseAny capturing of Campus Images, other than for News Reporting, intended for commercial or non-commercial purposes for which Boise State will not own the copyright in the created work. Such use requires Boise State’s permission. Examples include but are not limited to theatrical release or other commercial distribution of any type; industrial use (e.g., trade show); commercial advertisements; public service announcements; non-Boise State student filming and music videos.10030Communications and Marketing
External UsersUsers external to the University; basically any person or entity that is using neither University funds nor Award funds to pay for Services.5110Research
F and A Costs (Facilities and Administrative costs)The types of costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular Award or an institutional activity as defined in the Uniform Guidance (see, e.g., 2 CFR § 200.56). F and A Costs include the operation and maintenance of plant and University general administrative services. The University’s federally negotiated F and A rate is available via OSP’s Proposal Preparation web page, and the University’s F and A rate for State of Idaho entities is 20% of Total Direct Costs per Idaho State Board of Education Policy (Section V (Financial Affairs), Subsection N (Grants and Contracts), Paragraph 3.a.iii).5110Research
Facilities and Administrative (F and A) CostsCosts the University incurs to support externally-funded projects, programs, or activities. Unlike direct costs, these cannot be easily identified with and charged directly to a project, program, or activity with any reasonable degree of accuracy or without an inordinate amount of accounting. Examples include operation and maintenance of buildings and grounds, utilization of equipment and libraries, and administration of projects or programs at the institutional, college and department levels.6100Finance
Facilities and Administrative Cost RateThe amount of F and A costs to be recovered from the sponsoring agency depends upon the rate (percentage of the direct costbase) that is allowed by or negotiated with the sponsor.

The rate at which F and A costs are calculated is determined by a number of factors such as the type of sponsor (federal, state, private industry, etc.), the nature of the project (research, instruction or other activity), and the location of the project (on or off campus). The University applies standard F and A rates for projects funded by the federal government and the State of Idaho. In some cases, the sponsor unilaterally limits the rate at which the University may be reimbursed for Facilities and Administrative costs.

6080, 6090Finance
Facilities and Administrative Cost RecoveryDescribes the reimbursement by the sponsor of F and A Costs incurred by the university in support of sponsored projects.6090Finance
Facilities FeeThe fee charged for capital improvement and building projects and for debt service required by these projects. Revenues collected from this fee may not be expended on the operating costs of the general education facilities.3150Academic Affairs - Student
Facility AccessThe ability to obtain access to university facilities as defined by University Facilities Procedures.4220Academic Affairs - Faculty and Administration
FacultyThe term “Faculty” includes all persons whose specific assignments customarily are made for the purpose of conducting instruction, research, or public service as a principal activity (or activities), and who hold the following academic rank or titles: professor, associate professor, assistant professor, instructor, lecturer, dean, director, or the equivalents, as well as associate deans, assistant deans, and executive officers of academic departments or the equivalent of any of these academic ranks.2020Student Affairs
Faculty Research Advisory Misconduct CommitteeA standing core committee with a minimum of three members from Boise State University faculty, well-informed with respect to research misconduct compliance assurance requirements. This committee is appointed by the Vice President for Research and Economic Development. This committee shall have access to all persons and information needed to determine the extent to which misconduct has occurred. Otherwise, the committee investigation will be as confidential as possible. This committee may call upon external or internal expertise to provide information relevant to the allegation at any time.5060Research
Faculty/Faculty MembersMembers of the tenured and tenure-track faculty (as defined in University Policy 7000, but excluding library faculty) who occupy full-time positions in academic departments, have academic rank, and are eligible for tenure.4560Academic Affairs - Faculty and Administration
Faculty/Staff and Student Consensual RelationshipA mutually acceptable current or former romantic or sexual relationship between a faculty/staff member and a student; or
a relationship where a faculty/staff member currently lives with or serves as landlord to a student; or
a relationship where a faculty/staff member currently has a financial and/or business relationship with a student; or
a marital, romantic or sexual relationship that existed at one time between a faculty/staff member and student, but that relationship no longer exists; or
a relationship where a faculty/staff member formerly lived with or served as landlord to a student; or
a relationship where a faculty/staff member has formerly had a financial and/or business relationship with a student; or
a relationship where a faculty/staff member has a close personal relationship with a student, which rises to a level that affects the trust and confidence of the academic environment and that gives undue access, advantage, or jeopardizes the fair treatment and objectivity for effective teaching and learning.
7015Human Resources
Faculty/Staff MemberFaculty/staff member means, but shall not be limited to: a full- or part-time member of the University’s faculty, an instructor, lecturer, advisor, mentor, graduate assistant, coach, or individual who supervises the day-to-day living environment of students.7015Human Resources
Fair Credit Reporting ActThe Fair Credit Reporting Act (FCRA), enforced by the U.S. Federal Trade Commission (FTC), is designed to promote accuracy and ensure the privacy of the information used in consumer reports and investigative consumer reports. The Federal Trade Commission (FTC), which enforces the FCRA, treats criminal history check reports as investigative consumer reports.7005Human Resources
Family MemberAny person with whom an Employee has a familial or guardianship relationship, including a parent, guardian, step-parent, child, step-child, son-in-law or daughter-in-law, brother, sister, spouse, aunt, uncle, niece, nephew, cousin, grandparent, grandchild, brother-in-law or sister-in-law, or any persons living in the same household.1110Governance/Legal
Family MemberIncludes the employee’s spouse, mother, father, son or daughter under the age 18, or of any age if incapable of self-care because of a mental or physical disability.7230Human Resources
Federal AgencyAny United States executive department, military department, government corporation, government-controlled corporation, or any other establishment in the executive branch (including the Executive Office of the President), or any independent regulatory agency.7020Human Resources
Federal Cost PrinciplesFederal cost principles in Subpart E to 2 CFR Part 200 and FAR Subpart 31.3.6110Finance
Federal Wide Assurance (FWA)Under the Department of Health and Human Services (DHHS) human subjects protection regulations (at 45 C.F.R. 46.103), every institution engaged in human subjects research that is funded or conducted by DHHS must obtain an Assurance Of Compliance approved by the Office for Human Research Protections (OHRP). NOTE: Boise State University assumes responsibility and obligations to ensure all research activity involving Human Subjects will be regulated under this Assurance, regardless if activity is funded or unfunded.5050Research
Final CandidateAn applicant who is being offered employment, promotion, demotion, or internal transfer by, or being considered for affiliation or volunteer service with the University contingent upon successful completion of a Background Verification. A Final Candidate will be provided with a FCRA Rights notification if applicable.7005Human Resources
Final Exam Schedule (FES)Final Exam Schedule, referring to the official days and times for holding final examinations as published on the website of the Office of the Registrar.3080Academic Affairs - Student
Financial AidA payment of funds provided to an individual (or a payment in kind of tangible or intangible property to the individual) that is conditioned on attendance of the individual at the University.2250Student Affairs
Financial ChallengeA financial challenge is defined as an imminent financial shortfall that has the potential to seriously compromise the sound fiscal management of the university or the university’s capacity to provide a quality education to students. A financial challenge may only be declared by the president of the university in accordance with State Board of Education and university policies. A financial challenge is not the same as financial exigency as defined by the State Board of Education (policy II.N.).4680Academic Affairs - Faculty and Administration
Financial ChallengeA financial challenge for these purposes is defined as an imminent financial shortfall that has the potential to seriously compromise the sound fiscal management of the university or the university’s capacity to provide a quality education to students. A financial challenge may only be declared by the president of the university in accordance with State Board of Education and university policies. A financial challenge is not the same as financial exigency as defined by State Board of Education Policy Section II.N.7500Human Resources
Financial ExigencyFinancial exigency as defined by the Idaho State Board of Education (hereinafter cited as the Board) Financial Exigency Policy and Staff Reduction Procedures (IDAPA 08.01.02.250) means a demonstrably bona fide, imminent financial crisis which threatens the viability of an agency, institution, office, or department as a whole, or one or more of its programs, departments of instruction, or other distinct units, and which cannot be alleviated by means other than a reduction in the employment force. A state of financial exigency shall exist only upon Board declaration.4540Academic Affairs - Faculty and Administration
Financial History CheckThe process of gathering and reviewing financial history records and/or information furnished by a credit reporting agency (credit report), a civil court, or a third-party vendor which obtains and provides credit reports.7005Human Resources
Financial InterestAnything of monetary value, including but not limited to, salary or other payments for services (e.g., consulting fees or honoraria); equity interests (e.g., stocks, stock options or other ownership interests); and the value of intellectual property rights (e.g., patents, copyrights and royalties from such rights).1110Governance/Legal
Fiscal MisconductA willful or deliberate act with the intention of obtaining an unauthorized benefit, such as money or property, by deception, concealment of material fact, or other unethical means. Actions constituting fiscal misconduct include fraud, misappropriation, or other fiscal irregularities. Examples of fiscal misconduct include but are not limited to the following:

Taking University funds, securities, supplies, inventory, or other assets (including furniture, fixtures, equipment, intellectual property, private personal information, etc.)
Forgery or alteration of documents (checks, time sheets, contractor agreements, purchase orders, reimbursement requests, other financial documents, electronic files)
Falsification or alteration of University financial statements or records
Improprieties in the handling or reporting of money or financial transactions
Authorizing or receiving payment for goods not received or services not performed
Authorizing or receiving payment for hours not worked
Making personal purchases with University funds
Destruction, removal, or inappropriate use of records, furniture, fixtures, and equipment
Profiting as a result of inside knowledge of University activities
Acceptance or seeking gifts or anything of material value in exchange for official University action
Directing another employee to perform an action that may be considered fiscal misconduct
Any similar or related activity.
6000Finance
FMLA LeaveUnpaid, job-protected leave authorized under the FMLA.7230Human Resources
Full-Time Graduate StudentA graduate student is a full-time graduate student in a given semester or session if and only if the student is registered for 9 or more credits in that semester or session.7170Human Resources
Fund Department Cost Center (FDCC)Fund Department Cost Center is a sixteen digit funding code that specifies a fund, department and cost center. Example: 1001.90900.56000016350Finance
FurloughFurlough is leave without pay, but with all benefits other than leave accrual and retirement contributions.4680Academic Affairs - Faculty and Administration
FurloughFurlough is leave without pay, but with all benefits other than leave accrual and retirement contributions.7500Human Resources
GiftSolicited or unsolicited money or property from a non-government source; the donor does not retain any reversionary interest and cannot be expected to receive any material deliverable from the act of donating funds.11010University Advancement
Gifts-in-KindA gift of goods or services.11010University Advancement
Good FaithAn act is considered to have been in ‘good faith’ if there is a reasonable basis in fact for the communication. Good faith is lacking when the employee knew or reasonably ought to have known the report is malicious, false, or frivolous.7030Human Resources
Good FaithIntention to be open and honest with no deliberate intention to deceive or defraud.1060, 1065Governance/Legal
Grade AppealA complaint regarding a final course grade.3130Academic Affairs - Student
Graduate AssistantDegree-seeking graduate student receiving financial assistance including, but not limited to, tuition and/or a stipend through a mentored University employment experience. The graduate assistantship includes a work obligation and educational/developmental activities integrated with the student’s University graduate degree program.7005, 7520Human Resources
Graduate Degree ProgramA graduate degree program is an academic program that results in the award of a master’s, education specialist, or doctoral degree upon successful completion.7170Human Resources
Graduate Research Assistant (GRA)A graduate assistant engaged primarily in research activities. GRAs may be either exempt or non-exempt employees.7170Human Resources
Graduate Service Assistant (GSA)A graduate assistant whose primary duties are service activities. GSAs may be either exempt or non-exempt employees.7170Human Resources
Graduate Teaching Assistant (GTA)A graduate assistant engaged primarily in instructional activities. GTAs are exempt from overtime pay under the Fair Labor Standards Act (FLSA).7170Human Resources
GrantAn award type used to support a particular project with minimal involvement and control by the sponsor. Grants generally contain fewer administrative requirements than other funding types.5030Research
GrantAn award of financial assistance, including a cooperative agreement, in the form of money or property in lieu of money, by a Federal Agency directly to a grantee. The term Grant includes block grant and entitlement grant programs, whether or not exempted from coverage under the grants management government wide regulation (“Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments”). The term does not include technical assistance which provides services instead of money, or other assistance in the form of loans, loan guarantees, interest subsidies, insurance, or direct appropriations; or any veterans’ benefits to individuals, i.e., any benefit to veterans, their families, or survivors by virtue of the service of a veteran in the United States Armed Forces.7020Human Resources
Grass AreasThose Grass Areas of campus, available to the public and the University Community for Speech Activities. Some Grass Areas are reservable, as set forth below, and certain time, place, and manner restrictions may apply to these Reservable Grass Areas as well as to Grass Areas which are not reservable, as set out in this policy.1100Governance/Legal
GrievanceAn employment-related problem expressed by an employee that does not involve: 1) matters reserved for the Due Process and Appeals Procedure; 2) allegations of unlawful discrimination or harassment; 3) termination during the entrance probationary period; 4) non-renewal of appointments or contract non-renewal situations; or 5) compensation-related matters (except University-wide compensation inequities).7560Human Resources
Gross MisconductConduct that is generally so serious it may justify the dismissal of an employee, even on the first occurrence. Examples could include, but are not limited to, embezzlement, sexual harassment, sex crimes, misappropriation of funds, workplace violence, mistreating students, etc. Acts of gross misconduct are typically intentional, wanton, willful, deliberate, reckless or reflect a deliberate indifference to the University’s interests, standards and/or policies.7025Human Resources
GuestA visitor of Boise State who receives an honorarium of less than $600.6180Finance
GuestPerson who render a service to the University or to whom the University wishes to extend goodwill and who is present at an event or meeting with an underlying business purpose. Typically, guests are students, visiting speakers, advisory board members, employees of outside state agencies or satellite campuses, or other individuals not employed by the University.6240Finance
HandlerThe owner and person in charge of an animal.9160Campus Operations and Facilities
HarassmentUnwelcome or offensive behavior that is based upon an individual’s or group’s Protected Class. Harassment may include conduct that is verbal, written, or physical in nature. Harassment that creates a Hostile Environment is prohibited by this policy. A person is capable of engaging in prohibited Harassment even if the person belongs to the same Protected Class as the individual or group targeted.1060Governance/Legal
Hostile EnvironmentConduct that is so severe, pervasive, or persistent that it creates an environment that (1) would cause a reasonable person substantial emotional distress and undermine the person’s ability to work, study, learn, or otherwise participate in University programs or services; and (2) actually does cause the harassed person(s) any of these difficulties. The more severe the conduct, the less need there is to demonstrate a repetitive series of incidents created a Hostile Environment, particularly if the Harassment is physical. A single or isolated incident of Discrimination or Harassment may create a Hostile Environment if the incident is sufficiently severe.1060, 1065Governance/Legal
Hostile EnvironmentA “Hostile Environment” is created if conduct is so severe, pervasive, or persistent that it creates an environment that would cause a reasonable person substantial emotional distress and undermine their ability to work, study, learn, or otherwise participate in University programs or services, and actually does cause the harassed person(s) these difficulties. The more severe the conduct, the less need there is to show a repetitive series of incidents to prove a hostile environment, particularly if the harassment is physical. A single or isolated incident of sex or gender-based harassment or discrimination may create a Hostile Environment if the incident is sufficiently severe. Allegations of Sexual Harassment, Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking on the basis of sex, sexual orientation, gender, and/or gender identity, are investigated and processed under University Policy #1065. Allegations of discrimination and/or harassment based on protected characteristics (with the exception of those characteristics covered by University Policy 1065) are investigated and processed under University Policy 1060.2020Student Affairs
Human SubjectMeans a living individual about whom a professional or student investigator conducting research obtains data through intervention or interaction with the individual or collects identifiable private information, 45 CFR 46.102 ( F) , Code of Federal Regulations (CFR.), 46.102(f). Human subject under United States Food and Drug Administration (“FDA”) regulations includes an individual who is or becomes a participant in research, either as a recipient of a test article or as a control. A “subject” may be a healthy human or a patient, 21 CFR 56.102(e).5050Research
Identify TheftFraud committed or attempted using the identifying information of another person without authority.8120Information Technology
Impounded Personal Conveyance VehicleAny Personal Conveyance Vehicle that has been temporarily claimed by the University due to presenting a safety hazard or violating this policy.9010Campus Operations and Facilities
Improvements Upon Real PropertyA permanent addition to or betterment of real property that enhances its capital value and is designed to make the property more useful or valuable. Improvements upon real property do not include ordinary repairs or furniture, fixtures and equipment.6310Finance
In-Kind Cost ShareContributions provided by the University, or non-federal third parties, wherein the value can be readily determined, verified, documented, and justified, but where no actual cash is transacted in securing the good or service comprising the contribution. When applicable, an estimated value of the In-Kind Cost Share should be determined and documented based on the fair market value at the time of the accepting award (or Federal Cost Principles as applicable).6110Finance
IncapacitationThe physiological and/or cognitive inability, temporarily or permanently, to make informed, rational judgments and decisions including giving Consent. States of Incapacitation may include unconsciousness, sleep and blackouts. An individual is incapacitated if it is demonstrated that the individual was unaware at the time of the incident where they were, how they got there, or why or how they became engaged in a sexual interaction. Where alcohol or other drugs are involved, Incapacitation is determined by how a Complainant’s decision-making capacity, awareness of consequences, and ability to make informed judgments are impacted.

A determination of Incapacitation does not turn on technical or medical definitions, but instead focuses on whether a Complainant has the ability to make informed, rational judgments and decisions including giving Consent. Common and obvious warning signs which indicate that a person may be incapacitated or approaching Incapacitation may include: slurred or incomprehensible speech, unsteady gait, combativeness, emotional volatility, vomiting, or incontinence. A person who is incapacitated may be unable to accurately respond to one or more of the following questions: “Do you know where you are?”, “Do you know how you got here?”, “Do you know what is happening?”, “Do you know who you are with?”

For purposes of this policy, when alcohol is involved, Incapacitation is a state beyond drunkenness or intoxication, and when drug use is involved, Incapacitation is a state of beyond being under the influence or impaired by use of the drug. A person is not incapacitated merely because they have been drinking or using drugs. Alcohol and drug use impact each individual differently, and determining whether an individual is incapacitated requires an individual determination. In evaluating whether a person was incapacitated for purposes of determining whether Consent was present, the University considers: (1) Did the person initiating sexual activity know that the other individual was incapacitated? If not, (2) Would a sober, reasonable person in the same situation have known that the other individual was incapacitated? If the answer to either of these questions is “yes,” then the person was incapacitated, and Consent was absent.

A Respondent’s intoxication is never an excuse for or a defense to conduct prohibited by this policy and does not diminish their responsibility to determine whether Consent is present.
1065Governance/Legal
IncidentA potentially reportable incident that may include, but is not limited to, the following:

Attempts to gain unauthorized access to systems or data;
Unwanted disruptions or denial of services;
A virus outbreak;
Theft, misuse or loss of electronic equipment containing confidential information;
Unauthorized use of systems for processing or data storage;
A department or unit cannot account for or fails to properly dispose of paper records containing confidential information;=
Unauthorized changes to system hardware, firmware and software.
8060Information Technology
Incidental ExpenseFees and tips given to porters, baggage carriers, bellhops, hotel maids, taxi or shuttle drivers, and others for personal services performed. An allowance for Incidental Expenses is included within the daily subsistence rates (see per diem) for the area of travel. These are not reimbursed separately and should not be requested.6180Finance
Independent Consulting and Outside EmploymentIncludes all professional services provided to or for a public or private entity which is not organizationally a part of Boise State University. For this type of work, the University is not party to any agreement, nor does it administer any related sponsored funding. These activities are addressed by a separate policy, Conflict of Interest and Commitment, 1110. These payments are not considered Supplemental Pay under this policy.7195Human Resources
Independent ContractorAn individual who provides a highly technical or unique service or has a particular set of skills not available elsewhere in the University. Independent contractors typically have a separate workplace, are not supervised by a university employee, and are needed only for a short duration to complete a specific project.6150Finance
Individually Identifiable Health InformationAny information, including demographics, collected from an individual that is created or received by a health care provider, health plan, employer, or health care clearinghouse relating to the past, present or future physical or mental health or condition of an individual and identifies the individual, or information which can reasonably be expected to identify the individual.8060Information Technology
Individuals with DisabilitiesIndividuals With Disabilities include individuals who: 1) have a physical or mental impairment that substantially limits one or more major life activities (functions such as performing manual tasks, walking, seeing, hearing, speaking, breathing, or learning); 2) have a record of physical or mental impairment; or 3) are regarded as having a substantially limiting physical or mental impairment, even though the impairment is insubstantial, a reflection of the attitudes of others, or nonexistent.1075Governance/Legal
InfluenceUsing one’s position to alter the outcome of the hiring of a person related by family or marriage through coercion, bribery, threats, intimidation, and quid pro quo.7050Human Resources
Information ResourcesIncludes information in any form and recorded on any media, and all computer and communications equipment and software.8060Information Technology
Information Security Officer (ISO)The individual responsible for protecting confidential information in the custody of the university; the security of the equipment and/or repository where this information is processed and/or maintained and the related privacy rights of university students, faculty and staff concerning this information.8130Information Technology
Information Service Provider (Service Providers)A person or entity that receives, maintains, processes or otherwise is permitted to access confidential information through its provision of services directly to the University. Those colleges, departments, individuals and ancillary organizations who manage significant information resources and systems for the purpose of making those resources available to others. This includes the Office of Information Technology, Albertson’s Library, the Alumni Association, University Health Services, Registrar, and Financial Aid, as well as other entities that operate at a college, division, department or sub- department level.8060Information Technology
Information TechnologyAnything related to computing technology, including but not limited to: networking; hardware; software; and website development, maintenance, and usage available for use by students, employees, or members of the general public.8140Information Technology
Information TechnologyAnything related to computing technology, including but not limited to, networking, hardware, software, and website development, maintenance, and usage available for use by students, faculty, staff, or members of the general public.8150Information Technology
Information Technology (IT) ResourcesAn array of products and services that collect, transform, transmit, present, and otherwise make data into usable, meaningful and accessible information. IT Resources include but are not limited to: desktop, laptop, and tablet PC’s; handheld devices including but not limited to, cell phones; e-mail, voicemail, servers, central computers, and networks; cloud storage systems; network access systems including wireless systems; portable hard drives and databases; computer software; printers and projectors; telephone equipment and switches including local and long-distance services; camcorders, TVs, VCR’s, and FAX machines; satellite equipment and any other current or future IT resource adopted by the University as new technologies are developed to add to this array.8000Information Technology
Infrastructure UnitA unit within one of the following programs: 1) Operation and Maintenance of Plant, 2) Institutional Support, or 3) Student Services. Self-Supporting Unit—an entity on campus which is expected to cover all expenses with revenues generated by fees, charges, and sales of goods and/or services. Self-supporting units are defined or designated by the Vice President and Chief Financial Officer and include, but are not limited to, auxiliary units.6220Finance
Inoperable and Abandoned Personal Conveyance VehicleAny personal conveyance vehicle that appears to be abandoned as evidenced by signs of disuse or neglect or mechanically incapable of normal operation.9010Campus Operations and Facilities
InquiryA preliminary collection, examination and evaluation of all relevant facts, records and evidence conducted by the Faculty Research Advisory Misconduct Committee or the RIO. The purpose of the inquiry is for the RIO to conduct an initial review, and gather information to determine whether an allegation of research misconduct has substance and warrants an investigation. An inquiry does not require a full review of all the evidence related to the allegation. All reasonable and practical steps shall be promptly taken to obtain custody of all research records and evidence.5060Research
InstituteAn organizational base for instruction, research, creative activity, service and/or outreach activities. The breadth and depth of its scope transcends department, college or even University boundaries. Supports the advancement of an academically-related theme requiring an organizational structure to support and promote interdisciplinary activities in the area. Is not involved in the independent offering of credit course or degree programs.5000Research
Institutional Base SalaryEmployee’s contracted university salary assigned for performing regular duties for the applicable Base Salary Period (see definition above). For the purposes of this policy, Institutional Base Salary used to calculate the maximum allowable Supplemental Pay includes administrative stipends such as those for department chair duties.7195Human Resources
Institutional PolicyA governing principle that mandates actions with broad application throughout the University community.1000Governance/Legal
Institutional RecordsDocuments or records that are created or received in connection with the activities and business of the University. Institutional records are preserved for varying periods in order to provide information and evidence concerning policies, decisions, procedures, functions, or other activities of the institution.1020Governance/Legal
Institutional ResponsibilitiesThe design, conduct or reporting of Research, decision-making in connection with a university business transaction, and commitments to students, trainees, and staff.1110Governance/Legal
Intent to EnrollIntent to enroll refers to the subsequent semester enrollment status of a student employee during the summer session or interim. A student employee is said to demonstrate “intent to enroll” during the summer session if the student is registered for the subsequent fall semester, and to demonstrate “intent to enroll” during the interim if the student is registered for the subsequent spring semester. New students demonstrate “intent to enroll” during the summer or interim if they are admitted to a degree program to start in the subsequent semester.7170Human Resources
Interactive Learning Center PlazaThe area defined by the Interactive Learning Center, the Multipurpose Building, the Education Building, Simplot Micron Technology Center, and the Mathematics Building.1100Governance/Legal
InterimThe interim is the period between fall and spring semesters.7170Human Resources
Internal TransferA current employee being promoted or transferred within the University, including within, or external to, their department.7005Human Resources
Internal UseAny Campus Image captured by a Boise State employee, student or entity, or contractor to a Boise State department or unit for which Boise State exercises artistic or creative control, intended to be used for Boise State academic, informational, promotional or other efforts. Such use may require Boise State’s permission. This includes Boise State student filming or photography for academic use.10030Communications and Marketing
Internal UsersAny employee or student of the University that is using University (or Award) funds to pay for Services from Recharge Centers.5110Research
International Graduate StudentAn international graduate student is a graduate student who holds an F1 or J1 student visa.7170Human Resources
Internet Service ProviderA business or organization that offers user(s) access to the Internet and related services.8130Information Technology
Intra-University ConsultingIncludes consulting and other professional services provided to, or for, organizational units within the administrative control of Boise State University. Intra-university consulting, except in unusual situations, is considered to be a contractual obligation of the employee for which Supplemental Pay Compensation is not appropriate, with the following exception:

Intra-University Consulting may meet the definition of “Additional Assignment” and thus eligible to be compensated as Supplemental Pay ONLY when the following criteria are met:

The consultation is across departmental lines; AND
The work performed is in addition to the employee’s regular duties; AND
If paid from a sponsored project, it is specifically provided for in the agreement or approved in writing by the sponsoring agency in advance of the payment.
7195Human Resources
Intramural Fields or IM FieldsGrass field: The area defined by the Appleton Tennis Complex on the north, the Kinesiology Annex on the East, Bronco Circle and the Student Union Patio on the south, and the Student Union Grass South on the west.

Turf field: The turf playing field directly west of the Lincoln Parking Garage.
1100Governance/Legal
InvestigationA formal examination and evaluation of all relevant facts by the Faculty Research Advisory Misconduct Committee to determine, based on a preponderance of evidence, whether research misconduct has occurred, and if so, to determine the responsible person and the nature and seriousness of the research misconduct.5060Research
InvestigatorThe principal Investigator, co-Investigator, and any other person responsible for the design, conduct, or reporting of a sponsored activity which has been funded or proposed for funding.1110Governance/Legal
IT SystemsElectronic mail and calendaring systems, the university’s learning management system, and myBoiseState for employees and faculty.4220Academic Affairs - Faculty and Administration
Joint AppointmentA faculty member is said to hold a joint appointment if he or she holds appointments in two or more academic or research units.4570Academic Affairs - Faculty and Administration
Laboratory Safety Committee (LSC)University or Unit level committee focused on safety.9240Campus Operations and Facilities
Laboratory Safety OfficerA member of Environmental Health and Safety responsible for developing, implementing and managing the University’s laboratory focused safety programs.9240Campus Operations and Facilities
Lecture CourseAn established on-campus course consisting entirely of class meetings devoted to the presentation and discussion of course content and student assignments.4560Academic Affairs - Faculty and Administration
Lecturer FacultyFull-time professionals whose primary responsibility involves teaching students in both an academic or other setting. While they may, they are not required to participate in research or scholarship activities as part of their regular assignment. They may se4250Academic Affairs - Faculty and Administration
Legal Hold (also known as "Litigation Hold")An order to cease destruction and to preserve all records, regardless of form, related to the nature or subject of the Legal Hold. The Legal Hold supersedes any activities otherwise permitted under University policy 1020 (University records and archives).1030Governance/Legal
Legitimate Educational InterestAn interest in education records by a University official where the information is:

a. Necessary to perform appropriate tasks that are specified in a University official’s position description or by a contract agreement;

b. Used within the context of University business and not for purposes extraneous to the University official’s areas of responsibility to the University;

c. Relevant to the accomplishment of some task or to a determination about the student; and/or

d. Used consistently with the purposes for which the information is maintained.
2250Student Affairs
Level One DataPrivate information that must be protected by law or industry regulation. Considered highly sensitive (HS).8060Information Technology
Level Three DataPublicly available information. Considered non-sensitive (NS).8060Information Technology
Level Two DataInformation that should be protected. Considered moderately sensitive (MS).8060Information Technology
Library SystemsElectronic resource access as managed by the Library.4220Academic Affairs - Faculty and Administration
Living QuartersThe specific room or rooms of a residential facility that are assigned to students of the institution (either individually or in conjunction with another roommate, roommates, or family members or dependents) or to faculty or staff and their family members and dependents in residence as their individual living space.1050Governance/Legal
Local FundsFunds generated through fees, sales, and/or services. These include, but are not limited to: student activities fee revenue (not student course fees), revenue from the sale of tickets to events, and revenue for charges of services performed, but do not include sponsored projects.6240Finance
Log-in CredentialsUniversity assigned username and private personal password.8130Information Technology
Long-Term Art LoanLoaned artwork intended for display in University-owned or -operated spaces for the duration of more than one calendar year. Artwork may be owned by an external party to the University.9090Campus Operations and Facilities
Magnetic Stripe (also known as full track, track 1, or track 2)The information contained in a credit card’s Magnetic Stripe, including the PAN, expiration date, Customer’s name, service code, and other discretionary data, such as a PIN, CVV, etc.6120Finance
MaintenanceWork performed to a facility or the fixed systems and building service equipment of the building, for the purpose of maintaining quality and function.9050Campus Operations and Facilities
Major FacilityBuildings, building additions, roads, and significant open spaces.11000University Advancement
ManagersMembers of the University community who have management or supervisory responsibility, including deans, department chairs, directors, department heads, group leaders, or supervisors. Includes faculty who supervise teaching or research assistants.8060Information Technology
Mandatory Committed Cost ShareRequired as a condition of the award which must be tracked and may require reporting. This type of cost sharing is required by the Sponsor and must be included in the proposal.6110Finance
MealA catered or restaurant provided breakfast, lunch, or dinner for which employees, students, or other individuals are present for the purpose of conducting substantial and bona fide university business.6240Finance
MealA catered or restaurant provided breakfast, lunch, or dinner for which employees, students, or other individuals are present for the purpose of conducting substantial and bona fide University business.6280Finance
Member of the University CommunityThe term “Member of the University Community” includes any person who is:

1. A University student;

2. A University employee (faculty, classified or non-classified);

3. A University contractor or vendor;

4. A University affiliate or volunteer; or

5. Guests, to include but not limited to, event attendees, participants in University-sponsored co-curricular or auxiliary programs, visitors and customers.

Determination of whether an individual is a member of the University community may be decided by the Vice President for Student Affairs and Enrollment Management or their designee.
2020Student Affairs
Member of the University CommunityIncludes any individual who is:

A University student;
A University employee (Faculty, Classified or Non-Classified/Professional);
A University contractor or vendor;
A University affiliate or volunteer; or
Guests, to include but not limited to, event attendees, participants in University-sponsored co-curricular or auxiliary programs, visitors and customers.
7005Human Resources
Members of the University CommunityUniversity employees, students, affiliates, affiliate faculty, volunteers, contractors, vendors, customers, visitors, and participants in a University-sponsored program or activity.1060, 1065, 12050Governance/Legal
Memorial PlazaThe area defined by Riverfront Hall, Friendship Bridge, Albertson’s Library, and Central Quad.1100Governance/Legal
MerchantA Unit that accepts credit cards as a method of payment.6120Finance
MerchantUniversity unit that accepts Payment Cards using the University’s merchant processor(s). Each Merchant is assigned a merchant identification number (MID) by University Financial Services.6340Finance
Merchant DiscountA percent or per-transaction fee that is deducted from the unit’s gross credit card receipts and paid to the Bank.6120Finance
MID or Merchant IDAn account established for a Unit by a Bank to credit sale amounts and debit processing fees.6120Finance
Minimum Security Standards for SystemsRequired configuration standards, maintained by the Office of Information Technology, that increase the security of systems (servers, workstations, mobile devices) and help safeguard University information technology resources and data.8060Information Technology
MinorAny person under the age of eighteen (18). University students who are under the age of eighteen (18) are treated by this policy similarly to all other students for purposes of their interactions with Minors in University Programs and Non-University Programs, subject to the requirements that apply to other students.12060Campus Safety and Security
Minor AbuseThe infliction of physical injury, sexual abuse or exploitation of a Minor (whether by an adult or another Minor); negligent treatment or maltreatment of a Minor; or abandonment of a Minor. This includes the failure to make reasonable efforts to prevent Minor Abuse as well as emotional injury. See Appendix B, Signs of Abuse and Neglect, for more detail.12060Campus Safety and Security
Minor AmendmentAny change to an existing policy that is limited to making policy or policies consistent with controlling legal authority, including State Board of Education policy, or that is a clerical or grammatical change or correction that does not change the intent, scope, application or meaning of the policy.1000Governance/Legal
Minor FacilitySpaces within Major facilities.11000University Advancement
Minor Traffic ViolationsMoving violations or traffic infractions that do not involve alcohol, controlled substances, reckless driving, aggressive driving, or a pattern of disregarding motor vehicle laws.7005Human Resources
Mobile Communication Devices (MCD)Devices capable of using the services provided by a public/private cellular or satellite network, including but not limited to cell phones smart phones, satellite phones, e-readers and portable email devices. For purposes of this policy, laptop computers are not considered MCD.8070Information Technology
Motor PoolA collection of University Vehicles not specifically assigned to a department; intended to provide vehicle access to Drivers requiring temporary or infrequent use.9040Campus Operations and Facilities
Motor Vehicle Record CheckThe process of gathering and reviewing driver’s license and/or motor vehicle records and/or driving-related information from any jurisdiction where a Final Candidate has a motor vehicle record.7005Human Resources
Natural Person(s)Individuals or business entities involved in the creation, invention or development of intellectual property. This term is construed broadly as including producers of creative works in the arts and sciences and creators of literary or scholarly writing.1090Governance/Legal
Net ProceedsThe gross receipts from royalties and all other income from the license, option, sale, lease or rental of Intellectual Property minus (a) the monies specifically directed within the license, option, sale, lease or rental agreement for additional sponsored research or development activities and (b) the amount recovered by the university for reasonable expenses incurred in the development, marketing, protection, registration or dissemination of the materials, including legal expenses.1090Governance/Legal
Network EngineerThe senior certified technical employee in OIT that is responsible for the University data network. This position is either an employee title or a position that is identified by the CIO, OIT.8010Information Technology
News ReportingThe capturing of still or moving images for news broadcasts and publications, in any format.10030Communications and Marketing
Next of KinAn individual’s nearest blood relative, other than their spouse, parent, son or daughter.7230Human Resources
No-Cost TravelEmployee travel paid for by employee or a third party.6180Finance
Nolo ContendereA plea in a court of law in which the defendant does not accept or deny responsibility for the charges but agrees to accept punishment.2060Student Affairs
Non-Exempt EmployeeAn employee who does not meet the Fair Labor Standards Act (FLSA) requirements to be exempt from overtime pay and who is paid for all overtime hours worked in any work week.7170Human Resources
Non-University Program(s)Any program or activity held on University property involving Minors that the University does not operate or sponsor where the responsibility for Custody and Control of the Minor participant(s) is assumed by the Non-University Program or activity.12060Campus Safety and Security
Nontraditional Academic ProgramsCredit-bearing academic programs that culminate in a certificate or degree and are either 1) online programs or 2) in other ways distinct from the traditional offerings of the University by serving a population that does not access the same activities, services and features as full time, tuition-paying students (such as those designed specifically for working professionals or programs offered at off-campus sites). Only programs that meet at least one of these two definitions are eligible to utilize Alternative Student Fee Models.6320Finance
Off-Contract CompensationCompensation for work performed during an off-contract period (e.g., summer salary) by faculty members or professional staff who are not under contract for a 12–month Base Salary Period. Off-contract compensation is not considered Supplemental Pay.7195Human Resources
Official CapacityEmployees’ representation within the course and scope of their employment authorized by Boise State.7020Human Resources
Official NotificationWritten or verbal notice prohibiting certain behavior from of a duly authorized administrative, faculty or judicial representative of the University.2050Student Affairs
Official NotificationWritten or verbal notice prohibiting certain behavior from of a duly authorized administrative, faculty or judicial representative of the University.2050Student Affairs
Official RecordsThe Official Record of the University is Oracle Financials Cloud.6010Finance
Official StationThe primary work area or office assigned to the employee – may be subject to a telecommuting agreement.6180Finance
Official StationThe work area or office assigned to an employee.6240Finance
Official University BusinessAn activity or support function that directly carries out Boise State’s mission of instruction, research and service.9040Campus Operations and Facilities
Official University Business or Business PurposeAn activity that directly carries out Boise State’s mission of instruction, research and service or that provides support to the University’s instruction, research, and service activities.6180Finance
Official University EventAn event or activity hosted by a Boise State department or unit as a core function of the University. Examples include Convocation, NCAA Athletic games, Homecoming Parade, programs designed for the recruitment, enrollment, and admission of students such as Bronco Day, and Commencement. Events hosted by student organizations or merely co-sponsored by a University department or unit are not Official University Events.1100Governance/Legal
Original Transaction DateThe date the original expenditure is posted to the University’s financial system.5090Research
Outside EmploymentAny activity taking place for intended compensation outside the university payroll system, such as independent consulting.1110Governance/Legal
Over-the-Cap SalaryThe portion of a faculty or staff member’s salary and associated fringe benefits exceeding regulatory maximums (e.g., National Institutes of Health Notice on Salary Limitation on Grants, Cooperative Agreements, and Contracts (the “NIH Salary Cap”), Department of Defense salary cap). Over-the-Cap Salary cannot be used to meet a Committed Cost Share requirement, since it is considered an unallowable cost to the Sponsor.6110Finance
PAN or Primary Account NumberThe 16-digit account number on the front of a credit, debit or cash card.6120Finance
ParentA natural parent, a guardian, or an individual acting as a parent in the absence of a parent or a guardian. The determination of whether an individual is acting as a parent for purposes of this definition must be made by Institutional Compliance and Ethics. Generally if a student is living in the care of an individual on a day-to-day basis, that individual may be considered a parent for purposes of this policy.2250Student Affairs
Payment CardA cash, debit or credit card used by a Customer as a payment method.6120Finance
Payment CardApproved credit and debit cards used to make a payment.6340Finance
Payment Card Acceptance Information and Procedure GuideA guide produced by the University’s Treasury Services Department that provides details and guidance on how to stay in compliance with this policy.6120Finance
Payment Card Industry Data Security Standard (PCI DSS)A consolidated standard from the major credit card issuers detailing merchant requirements when accepting credit/debit cards. The requirements include network, security, and monitoring components, among others.6170Finance
Payment Card Industry Data Security Standard (PCI DSS)Standard that all organizations, including online retailers, must follow when storing, processing and transmitting their customers’ credit card data.6340Finance
PCI DSS: Payment Card Industry Data Security StandardA set of comprehensive requirements for enhancing payment account data security, developed by the PCI Security Standards Council to help facilitate the broad adoption of consistent data security measures on a global basis.6120Finance
PCI Governance CommitteeUniversity stakeholders appointed by the Vice President and Chief Financial Officer that are tasked with managing PCI compliance across campus. Committee membership at a minimum will include the Associate Vice President of Finance and Administration, University Controller and the CISO.6340Finance
PCI Security Standards CouncilAn organization for the ongoing development, enhancement, storage, dissemination, and implementation of security standards for account data protection in the Payment Card industry, through education and awareness. The organization was founded by American Express, Discover Financial Services, JCB International, MasterCard Worldwide, and Visa, Inc.6120Finance
Pecuniary BenefitAny private or personal, but primarily economic, gain or benefit to a Public Servant.6230Finance
PedestrianA person on foot or any person operating a wheelchair, motorized wheelchair or an electric personal assistive mobility device, as prescribed by a licensed physician. May be accompanied by a Personal Conveyance Vehicle, as long as said device is being pushed, pulled, or carried.9010Campus Operations and Facilities
Pedestrian Priority ZoneA designated area where Riders are required to travel on foot.9010Campus Operations and Facilities
Peer ReviewDesignates any discipline-specific factors used in determining whether the scholarly value of a particular scholarly product is academically or professionally noteworthy.4560Academic Affairs - Faculty and Administration
Per Diem ExpensesReimbursement for meals, meal gratuities, and incidental expenses.6180Finance
Permanent Part-Time AppointmentAn arrangement for a Tenure-Eligible faculty member where the workload is a fraction of the normal possible workload of a full-time Tenure-Eligible faculty member with a similar appointment in the same academic unit. This reduction in workload includes a proportionate reduction in pay and benefits. Faculty members in this position are expected to remain in part-time Appointment for their entire remaining career at the University. Although faculty members may change the percentage of appointment at any time with written approval of the Dean, they must apply and compete for open positions in order to increase that percentage.4215Academic Affairs - Faculty and Administration
Permanent SignageSigns that are affixed to a building or in the ground for 90 days or longer.9100Campus Operations and Facilities
Permanently Displayed ArtUniversity Art Collection artwork that is displayed in University-owned or -operated spaces without limitations on duration of display.9090Campus Operations and Facilities
Permitted EventAn event that has received an Alcohol Beverage Permit.1050Governance/Legal
Personal AreasA location where a reasonable person would expect privacy such as a residence hall living quarter, public restroom, locker room, or other areas as defined by law.12140Campus Safety and Security
Personal Conveyance VehiclesModes of human-powered transportation including, but not limited to bicycles, skateboards, skates, scooters, etc. Also includes transportation powered by motor or by batteries that may be operated off-street. These include but are not limited to motor scooters, motorcycles, Segways, motorized skateboards, and self-balancing scooters (hoverboards). Personal conveyance vehicles operated by the Department of Public Safety are excluded from this policy.9010Campus Operations and Facilities
Personal ExpensesExpenses for personal items such as clothing, toiletries, and entertainment.6180Finance
Personally Identifiable InformationInformation that can be used to distinguish or trace an individual’s identity either directly or indirectly through linkages with other information. Excludes directory information.2250Student Affairs
Personally Identifying InformationAny name or number that may be used alone or in conjunction with other information to identify a specific person including an individual’s name, address, date of birth, social security number, driver’s license number, passport number, tax identification number, student identification number, or banking account information.8120Information Technology
Personally-Identifiable InformationThe combination of an individual’s first and last name plus one or more of the following:

Social Security Number;
Bank account number;
Credit card number; or
Date of birth.

7005Human Resources
Personally-Identifiable InformationThe combination of an individual’s first and last name plus one or more of the following:

Social Security Number;
Bank account number;
Credit card number; or
Date of birth
7530Human Resources
PetAny animal kept for ordinary use and companionship. Service and Support Animals are not considered Pets.9160Campus Operations and Facilities
PetitionA document submitted by a person or persons to an Authorized Chartering Entity to request the creation of a Public Charter School.1120Governance/Legal
PIN or Personal Identification NumberA numeric password known only to the user and a method by which the user is authenticated to the system.6120Finance
Plainly AudibleSound for which the information content is communicated to the listener, including, but not limited to spoken speech, comprehension of whether a voice is raised or normal, comprehensive musical rhythms, melody, or instrumentation.1100Governance/Legal
PolicyThe term “Policy” is defined as the written regulations, policies, and/or procedures of the University or governing the University and its divisions and departments as outlined in, but not limited to the:

1. University Undergraduate and Graduate Catalogs and handbooks;

2. University Housing and Residence Life policies;

3. University Policy Manual; and

4. Policies, procedures and regulations of the Idaho State Board of Education.
2020Student Affairs
Policy OriginatorPerson or group of persons with a new or amended policy proposal.1000Governance/Legal
POS DevicePoint-of-sale (POS) computer or Payment Card terminals either running as stand-alone systems or connecting to University networks.6340Finance
Position Budget DeficitFor all base-funded appropriated positions, a position budget deficit occurs when the annualized base salary for the employee exceeds the budget for the position.6350Finance
Post-Issue Debt ComplianceThe activities undertaken following the issuance of tax-exempt debt or Build America Bonds to comply with federal guidelines. Failure to comply with federal guidelines could transform the debt into an Arbitrage Bond.6300Finance
Preventative MaintenanceIn accordance with Idaho Code §67-5710B, corrective repairs or replacements used for existing state-owned, or state-operated facilities, which result from a systematic program in which wear, tear and change are anticipated, and continuous corrective actions are required to ensure peak efficiency and to minimize deterioration.9170Campus Operations and Facilities
Principal InvestigatorA principal investigator is a University employee with an eligible appointment who is responsible for the design, scientific/technical/administrative conduct, and reporting of a research, training, or service project supported by extramural funding sources. A principal investigator must personally participate in the project to a significant degree. Project Administrator or Project Director – A project administrator or project director is a university employee with an eligible appointment (see section 4.2 below for eligible appointments) who is the head of a training or service project and has the same responsibilities as a principal investigator.5020Research
Principal Investigator (PI)The individual responsible for the technical and financial performance of a sponsored project.5030Research
Private Activity BondsBonds issued by or on behalf of local or state government for the purpose of financing (i) the project of a private user or (ii) a project of the university, all or a portion of which gives rise to private business use within the meaning of, and in excess of the limits contained in, the Code. Private activity bonds are not tax-exempt or eligible for the federal interest subsidy relating to Build America Bonds.6300Finance
Private Network ResourceA resource or service provided to on-campus clients but is not available to individuals accessing Boise State’s network from the Internet.8130Information Technology
Private RecordsPersonal files of faculty and staff of the university that pertain to their professional careers, such as lecture notes, syllabi, manuscripts and so forth, are not regarded as public records. Faculty and staff are encouraged to offer these types of records to the University so that materials having historical or research value may be preserved in the university archives.1020Governance/Legal
Problem-Solving ProcedureA process for Classified, Probationary Classified, and Non-Classified/Professional employees to address a Grievance.7560Human Resources
Procedural Design DocumentMaterial that describes the procedural steps involved in the creation of a computer program.1090Governance/Legal
ProgramBoise State University Faculty Phased Retirement Program.4470Academic Affairs - Faculty and Administration
Program Administrator or Program DirectorA program administrator or program director is a university employee with an eligible appointment who is the head of a program involving more than one project and is administratively responsible for all aspects of the program.5020Research
Program DocumentMaterial created for the purpose of aiding the use, maintenance, or other interaction with a computer program.1090Governance/Legal
Programmatic ActivitiesStudent activities including student orientation programs, student government, club or organization meetings, or similar student-centered functions that serve a University business purpose.6240Finance
ProgramsColleges, departments, centers, institutes and other functional non-physical areas of the University.11000University Advancement
Project DirectorSynonym of Principal Investigator.5030Research
Project Funding Authorization (PFA)A formal request for funding, or expenditure of available funds. Any project seeking the use of Central Funds, or any project that will exceed $50,000 – regardless of funding source – requires a PFA. The Office of Budget and Planning leads PFA review and administration.9170Campus Operations and Facilities
Project ManagerThe staff person from Campus Planning and Facilities assigned a project ready for implementation. The Project Manager is responsible for collecting estimates, selecting contractors to conduct work, and conducting general project oversight. Only Project Managers assigned and authorized by the Director of Architecture and Engineering Services are allowed to manage and coordinate capital projects.9170Campus Operations and Facilities
ProposalA sponsored project proposal is a request for external funding prepared in accordance with the sponsor’s instructions. More than that, it is an official record of what is promised to a sponsor by the University in return for the funding requested in the proposal budget.5030Research
Protectable DiscoveriesAnything that might be protected by utility patent, plant patent, design patent, plant variety protection certificate, maskwork, or trade secret and computer software, including computer programs, procedural design documents, program documents, and databases as defined above.1090Governance/Legal
Protected CharacteristicsThe term “Protected Characteristics” means personal characteristics or factors that cannot be targeted for discrimination or harassment. For purposes of the Student Code of Conduct the following characteristics are considered protected and individuals cannot be discriminated against or harassed based on these characteristics: race, color, religion, sex, gender, age, sexual orientation, pregnancy, national origin, physical or mental disability, veteran status, genetic information, gender identity, gender expression or any other status protected under applicable federal, state, or local law.2020Student Affairs
Protected ClassA group with a common characteristic who are legally protected from adverse treatment on the basis of that characteristic. For purposes of this policy, Protected Class characteristics include race, ethnicity, color, religion, age, national origin, physical or mental disability, veteran status, genetic information, or any other status protected under applicable federal, state, or local law. (Protected class characteristics of sex, gender, sexual orientation, gender identity, gender expression, or pregnancy are cover under University Policy 1065). If a person discriminates against or harasses an individual or group because the person believes the individual or group is a member of a Protected Class, that conduct may violate this policy even if the individual or group does not actually belong to that class.1060Governance/Legal
Protected Health Information (PHI)Individually identifiable health information that is maintained in any medium or transmitted or maintained in any other form. PHI excludes individually identifiable health information in education records covered by the Family Educational Rights and Privacy Act (FERPA), and records held by a covered entity in its role as an employer.8060Information Technology
Public AreasThose outdoor areas of campus, including Grass Areas, available to the public and the University Community for Speech Activities. Some Public Areas are reservable, as set forth below, and certain time, place, and manner restrictions may apply to these Reservable Public Areas as well as to areas which are not reservable, as set out in this policy. Public Areas do not include, the interiors of University Structures (unless otherwise designated), parking spaces, University-owned streets, the Intramural Field, or the “B” Plaza.1100Governance/Legal
Public ArtPermanent or long-term artistic Permanent or long-term artworks in public spaces on campus, including outdoor campus spaces and interior public spaces, including but not limited to lobbies, social spaces, hallways, classrooms, etc. Public Art may be large-scale monuments or small-scale and intimate. Public Art may also include memorial tributes. Public Art does not include temporary displays intended mainly for educational or informational purposes.9090Campus Operations and Facilities
Public Charter SchoolA school authorized under Idaho’s charter school law to deliver public education in Idaho.1120Governance/Legal
Public DomainComprises all works that are either no longer protected by copyright or never were. Public Domain materials generally fall into one of four categories:

a. Generic information such as facts, numbers, and ideas;

b. Works whose copyrights have expired, discussed further in Subsection D;

c. Works created by the U.S. federal government; and

d. Works expressly dedicated or donated to the public domain.
1130Governance/Legal
Public RecordsCorrespondence, minutes, reports, and other materials that are related to the official function of the University are public records. Their preservation, transfer, disposal, and destruction are governed by this policy.1020Governance/Legal
Public Relations ExpensesExpenditures for meals or light refreshments and related services (e.g., labor charges, room rental, equipment rental, decorations, flowers, and similar expenditures) incurred in connection with events that are primarily social in support of the University’s mission. Such activities must have an underlying business purpose such as promoting goodwill, donor cultivation, etc.6240Finance
Public Relations Funds (PR)Specially designated cost centers identified as either Meal or Alcohol accounts. Funds are provided either centrally through the budget allocation process from Foundation accounts, or may be funded from department/unit Foundation accounts if allowed per donor agreement and with the approval of the VP or Dean.6240Finance
Public Safety Camera SystemsA fixed or moveable camera used for monitoring or recording public and Personal Areas for the purposes of enhancing public safety, discouraging theft and other criminal activities, monitoring ingress and egress, and investigating University policy violations. It includes the camera’s Content and any physical spaces, electronic service, software, or hardware directly supporting or deploying the camera.12140Campus Safety and Security
Public ServantAny officer or employee of government, including legislators and judges, and any person participating as juror, advisor, consultant or otherwise, in performing a governmental function; does not include witnesses.6230Finance
Publicly Displayed ArtThe display of artwork in public University-owned or -operated spaces on campus, including all outdoor campus spaces and interior public spaces such as lobbies, social spaces, etc.9090Campus Operations and Facilities
Qualifying ExigenciesIssues that arise related to deployment of a military member, and may include attending certain military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings.7230Human Resources
Quid Pro QuoWhen submission to any form of Sexual Misconduct is made either explicitly or implicitly a condition of an individual’s 1) employment conditions, including, for example, hiring, firing, promotion, or pay; or 2) academic advancement, including evaluations, grades or progression.1065Governance/Legal
QuorumThe term “quorum” means one more than fifty percent of the voting membership of a Conduct Body. A Conduct Body consisting of a single individual always consists of a quorum. A Conduct Body board may be comprised of 5 members, with a minimum of 3 members required to constitute a quorum.2020Student Affairs
Rate StudyA document (usually Microsoft Excel) that accounts for all Recharge Center operating costs and includes calculations for Recharge Center rates.5110Research
Reasonable CostA cost is reasonable if the nature and amount of the cost reflects actions that a prudent person would have taken under circumstances prevailing at the time. Among other factors, a reasonable cost is one generally recognized as necessary for the University’s operation or the performance of Sponsored Projects, is consistent with established University policies and practices generally applicable to the University’s work, including Sponsored Projects, and reflects sound business practices, arm’s-length bargaining and market prices for comparable goods/services (see, e.g., 2 CFR §200.404).5090Research
Recharge CenterA type of service center that is an operating unit within the University that provides Services to Users, principally within the University, for a fee. For purposes of this policy, Recharge Centers also include Core Facilities and Specialized Service Facilities.5110Research
Recombinant DNAMolecules constructed outside a living cell by joining natural or synthetic DNA/RNA segments to DNA/RNA molecules that can replicate in a living cell.5080Research
Red FlagA pattern, practice or specific activity that indicates the possible existence of identity theft.8120Information Technology
Reference CheckThe process of directly, or indirectly, through a third-party vendor, contacting a Final Candidate’s current and former employer(s), individuals listed by a Final Candidate as references, educational institutions, and any other entities that may reasonably be relied upon to provide information relevant to a Final Candidate’s fitness for employment, affiliation, or volunteer service.7005Human Resources
Refreshmentscoffee and other beverages, snacks, hors d’oeuvres, pastries, cookies, crackers, chips, fruit, etc.6240Finance
RefreshmentsCoffee and other beverages, snacks, hors d’oeuvres, pastries, cookies, crackers, chips, fruit, etc.6280Finance
Regular DutiesResponsibilities and assignments defined for an individual employee in a workload description or job description questionnaire.7195Human Resources
RehireA rehire is defined as a person seeking to work for Boise State University who has previously worked for the University in any capacity. This includes, but is not limited to, a person who has been employed at the University as: student employee (including graduate assistant or intern), temporary employee, classified employee, professional staff, faculty and adjunct faculty regardless of full or part time status, benefit eligibility, length of employment, or time having elapsed since last employment.7025Human Resources
Relationship of AuthorityA relationship of authority exists when one individual in a relationship between two or more people has the power to exercise influence, or the legitimate right to make decisions, carry out actions, or direct others within the relationship.7015Human Resources
Remote AccessThe ability to log-in to a network from a distant location.8130Information Technology
Remote Access ConnectionA secured private network connection built on top of a public network, such as the Internet.8130Information Technology
RepairThe reconstruction or renewal of any part of an existing facility for the purpose of maintenance or restoration of its state.9050Campus Operations and Facilities
ReporterAn individual who reports alleged prohibited conduct but who is not the individual who is the target of the prohibited conduct.1060, 1065Governance/Legal
Requesting DepartmentThe University department seeking to employ, affiliate, obtain, or facilitate the volunteer services of an individual at, or for, the University.7005Human Resources
ResearchAny systematic investigation, including development, testing, and reporting. The term encompasses basic research, applied research, and research training activities in areas such as biomedical, life sciences, natural sciences, engineering, humanities and arts, and social and behavioral sciences.1110Governance/Legal
Research“A systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalized knowledge.” 45 CFR 46.102(d). Research includes surveys and interviews, behavioral investigations, retrospective reviews of medical information, experiments with blood and tissue, and demonstration and service programs and clinical trials. In addition, FDA includes under the definition of reviewable research, any use of a FDA regulated product except for use of a marketed product in the practice of medicine. Under this definition of Research, Boise State University includes the collections of historical data and reviewing records, observations, and questionnaires that will be used, shared or published outside the Boise State campus.5050Research
ResearchAny systematic investigation, including research development, testing, and reporting, designed to develop or contribute to generalizable knowledge. Encompasses basic research, applied research, and research training activities in areas such as biomedical, and life science, natural sciences, engineering, humanities and arts, and social and behavioral science.5060Research
Research FacultyA faculty position in which the primary responsibility is to contribute to the research mission of the University through the development of a rigorous research program.4290Academic Affairs - Faculty and Administration
Research Integrity Officer (RIO)The institutional official appointed by the Vice President for Research and Economic Development. The RIO oversees inquiries and investigations, and provides administrative support during misconduct proceedings. The RIO is the point of contact to receive questions about, or suspicions of allegations of research misconduct and serve as the official repository for research misconduct proceeding records.5060Research
Research MisconductFabrication, falsification, plagiarism, or other practices that seriously deviate from those commonly accepted within the scientific community for proposing, conducting, or reporting research. It does not include honest errors or honest differences in interpretations or judgments of data. (42 CFR 93) A finding of research misconduct is made if (a) there is significant departure from accepted practices of the relevant research community; (b) misconduct is committed intentionally, knowingly, or recklessly and (c) the allegation to be proven by a preponderance of the evidence.5060Research
Reservable Grass AreasGrass Areas, that for reasons of safety, maintenance, and high demand are reservable. All Grass Areas contained inside the boundaries of the Central Quad, Interactive Learning Center Plaza, and Memorial Plaza, in addition to those specifically defined below. Identified in Appendix 2.

“B” Plaza Grass Area East – The area defined by the Administration Building to the north, the east visitor parking lot to the east, University Drive to the south, and the “B” Plaza to the west.
“B” Plaza Grass Area West – The area defined by the Administration Building to the north, the “B” Plaza to the east, University Drive to the south, and the west visitor parking lot to the west.
Student Union Grass Area East – The area defined by the fireplace to the north, the Intramural Field and Appleton Tennis Complex to the east, the Student Union Patio to the south, and the west visitor parking lot to the west.
Student Area Grass Area West – The triangle section of grass with the Intramural Field to the north, Bronco Circle to the east, and the Student Union Patio to the south and west.
1100Governance/Legal
Reservable Public AreasHeavily trafficked Public Areas including the Central Quad, Interactive Learning Center Plaza, Memorial Plaza, the Student Union Patio, and Reservable Grass Areas, that for reasons of safety, maintenance, pedestrian and University vehicle access and ingress and egress, and high demand are reservable. Identified in Appendix 2.1100Governance/Legal
RespondentThe individual, individuals or group alleged to have engaged in conduct prohibited by this policy.1060, 1065Governance/Legal
RespondentThe term “Respondent” means any student or student group alleged to have violated the Student Code of Conduct. In cases of student groups, the president (or a like position) will represent the student group in the Student Conduct process. 2020Student Affairs
RespondentA person against whom an allegation of research misconduct is made.5060Research
Responsible EmployeesAll University employees except those defined as Confidential Resources. Responsible Employees are mandatory Reporters for purposes of this policy.

Responsible Employees are not required to report information disclosed (1) at public awareness events (e.g., candlelight vigils, protests, or other public forums in which individuals may disclose conduct prohibited by this policy), or (2) during an individual’s participation as a subject in an Institutional Review Board-approved human subjects research project. The University may provide information about available resources at public awareness events, however, and Institutional Review Boards may, as they deem appropriate, require researchers to provide such information to all subjects of approved projects. If a Responsible Employee is unsure whether an event would be considered a public awareness event, the Responsible Employee should contact Institutional Compliance for clarification.

With the exception of student employees, students are not mandatory Reporters, but are encouraged to report suspected violations of this policy.
1060Governance/Legal
Responsible EmployeesAll University employees except those defined as Confidential Resources. Responsible Employees are mandatory Reporters for purposes of this policy.

Responsible Employees are not required to report information disclosed (1) at public awareness events (e.g., Take Back the Night, candlelight vigils, protests, survivor speak-outs, or other public forums in which individuals may disclose conduct prohibited by this policy), or (2) during an individual’s participation as a subject in an Institutional Review Board-approved human subjects research project.

The University may provide information about Title IX rights and available resources at public awareness events, however, and Institutional Review Boards may, as they deem appropriate, require researchers to provide such information to all subjects of approved projects.

With the exception of student employees, students are not mandatory Reporters, but are encouraged to report suspected violations of this policy.
1065Governance/Legal
Restricted DataLevel 1 data as outlined in the University Data Classification Standard or any confidential or personal information that is protected by law or policy and that requires the highest level of access control and security protections whether in storage or in transit.6340Finance
RetaliationAdverse treatment of an individual because that individual opposed Discrimination or Harassment, made a Good Faith complaint pursuant to this policy, or conducted or participated in Good Faith in an investigation conducted pursuant to this policy.1060, 1065Governance/Legal
RetirementThe full or partial termination of regular compensated service as an employee.4470Academic Affairs - Faculty and Administration
Retreatsretreats typically involve all-day work or training sessions held off campus for the purpose of strategic or operational planning or for faculty, staff or student development. Amusement, recreational or social activities do not qualify as retreats subject to certain exceptions within this policy.6280Finance
RiderUsers of Personal Conveyance Vehicles.9010Campus Operations and Facilities
ROC or Report on ComplianceAn annual certification report issued by the PCI Security Standards Council to a third-party provider that has been validated as PCI-compliant.6120Finance
Safety Liaison (SL)Individual from a Unit where an LSC has not be established.9240Campus Operations and Facilities
SalaryA salary is the total taxable compensation that a graduate assistant is to receive from the University over the contract period of a graduate assistantship. The salary payment method may be either hourly or salary, depending on the exempt or non-exempt classification of the graduate assistantship. Payment or waiver of tuition and fees are not included in the salary.7170Human Resources
ScholarshipAll forms of research and creative activity carried out by a faculty member.4560Academic Affairs - Faculty and Administration
Security MeasuresAny activities or plans executed to maintain the safety and well-being of the University community. Such measures include but are not limited to investigations, patrol, video surveillance, crowd control, parking control, event specific security measures (Event Security Measures), involving of Contracted Law Enforcement or Third Party Contracted Security.12130Campus Safety and Security
Self-Assessment QuestionnaireOne of several forms used as self-validation tools to assist Merchants and service providers in evaluating their compliance with PCI DSS. For more information, contact Cash Management.6120Finance
Self-Support Instructional ProgramAcademic programs supported almost exclusively by participant fees.6280Finance
Semester or SessionSemester or session refers to any of the three basic academic intervals defined 7170Human Resources
Senior CitizenAn Idaho resident who is age 65 years or older.3220Academic Affairs - Student
ServersServers are computers explicitly purchased to provide services to other computers on the network. These services include, but are not limited to, file sharing, printing, database access, e-mail, web services, authentication, and any other applications that are accessible via the network.8020Information Technology
Service AnimalAny dog or in some circumstances a miniature horse that is individually trained to do work or perform tasks for the benefit of a person with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. The work or tasks performed by a Service Animal must be directly related to the person’s disability. The provision of emotional support, well-being, comfort, or companionship does not constitute work or tasks for the purpose of this definition.9160Campus Operations and Facilities
Service Animal in TrainingAn animal who is participating in a formal program to learn how to become a Service Animal.9160Campus Operations and Facilities
ServicesGood(s) or service(s) provided by Recharge Centers.5110Research
Sexual HarassmentUnwanted conduct on the basis of sex, sexual orientation, gender or gender identity, whether actual or perceived. This includes, but is not limited to:

Attempting to coerce an unwilling person into a sexual relationship;
Sexual Misconduct, as defined in this policy;
Dating or Domestic Violence, as defined in this policy;
Subjecting a person to unwelcome sexual attention, unwanted comments, or communications or jokes of a sexual nature or about their sexual experiences or orientation;
Punishing a refusal to comply with a sexual request;
Conditioning a benefit on submitting to sexual advances;
Stalking, as defined in this policy, on the basis of sex or gender;
Threatening or committing sexual violence; or
Bullying someone on the basis of sex or gender. This includes bullying someone for exhibiting what is perceived as a stereotypical characteristic for their sex, or for failing to conform to stereotypical notions of masculinity and femininity. This may include repeated use of degrading words, gestures, or sounds to describe a person.
Sexual Harassment may be committed by any person upon any other person regardless of the sex, gender, sexual orientation, gender identity and/or expression of those involved. To be a violation of this policy, Sexual Harassment must create a Hostile Environment or be Quid Pro Quo.
1065Governance/Legal
Sexual MisconductA form of sexual harassment which includes any of the following:

- Nonconsensual Sexual Contact (or attempts thereof)
Any intentional non-penetrating sexual contact, whether with a body part or a foreign object, by one person upon another, performed without consent. Examples of sexual contact include:

Contact with the breasts, buttocks, groin, or genitals, or touching of another with any of these body parts;

Making a person touch themselves or another person with or on the breasts, buttocks, groin, or genitals; and

Bodily contact in a sexual manner, though not involving contact with breasts, buttocks, groin, genitals, mouth, or other orifice.

- Nonconsensual Sexual Intercourse (or attempts thereof)
Vaginal or anal penetration by a penis, object, tongue or finger or mouth to genital or anal contact, no matter how slight the penetration or contact, in which one party has not given Consent, whether or not it is performed through force.

- Sexual Exploitation
Non-consensual or abusive sexual behavior which does not fit within one of the other Sexual Misconduct definitions. Examples of sexual exploitation include, but are not limited to:

Invasion of sexual privacy;

Prostituting of a member of the university community;

Nonconsensual recording of any form of a sexual activity;

Duplication, distribution, or publication of a consensually made recording of a sexual activity without the consent of all parties involved in the recorded sexual act;

Going beyond the boundaries of consent, including letting someone else watch a consensual sex act while hiding;

Knowingly viewing, photographing, or filming another person without that person’s knowledge and consent, while the person being viewed, photographed, or filmed person is in a place where there is a reasonable expectation of privacy;

Knowingly transmitting a sexually transmitted infection to a member of the university community; or

Exposing one’s genitals or inducing another to expose their genitals in nonconsensual circumstances.

Sexual Misconduct may be committed by any person upon any other person regardless of the sex, sexual orientation, gender, and/or gender identity of those involved.
1065Governance/Legal
Significant Additional University SupportUniversity assistance that does not include the mere use of library resources, workshops, or university personal computers but may include stipends, significant assistance of university-provided instructional designers or other resources not openly available to employees or students.1090Governance/Legal
Small Unmanned AircraftMeans an Unmanned Aircraft weighing less than 55 pounds on takeoff, including everything that is on board or otherwise attached to the aircraft. See FAA MRA § 331(6); see also 14 C.F.R. § 107.3.12120Campus Safety and Security
Small Unmanned Aircraft SystemMeans a Small Unmanned Aircraft and its associated elements (including communication links and the components that control the Small Unmanned Aircraft) that are required for the safe and efficient operation of the Small Unmanned Aircraft in the national airspace system. See 14 C.F.R. § 107.3.12120Campus Safety and Security
SmokingEncompasses tobacco or any other substance whether contained in a cigarette, cigar, pipe or any other object.9110Campus Operations and Facilities
Social OrganizationAny group, organization, or club organized primarily for pleasure, recreation, or other social purposes including country clubs, golf or athletic clubs, and airline or hotel clubs.6190Finance
SolicitationA request on behalf of Boise State University or affiliated entities for a gift of cash, securities, personal property, real estate, or anything of material value.11010University Advancement
Source Material Considered Public RecordsRecords relating to faculty, staff, and student organizations, which provide source material that could be valuable to researchers engaged in tracing the history of the university should be treated in the same manner as public records. Examples of source material that should be considered public records include minutes, agendas, and committee reports of Faculty Senate, ASBSU entities, local chapters of professional groups, and so forth.1020Governance/Legal
SpaceAn area, usually interior and defined by some form of constructed boundary, structure, or building. All Space constructed or acquired by the University belongs to the University and not to the respective schools, college, divisions, or programs even if such Space may have been constructed or acquired specifically for those schools, colleges, divisions, or programs.9000Campus Operations and Facilities
Space AvailableNo full fee paying student waiting to enroll in the course prior to the sixth day of class.3220Academic Affairs - Student
Specialized Service FacilityA facility that is highly complex or specialized (e.g., computing facilities, nuclear reactors, animal care facilities), and the cost of its Services normally consist of both its Direct Costs and its allocable share of F and A Costs (see, e.g., 2 CFR § 200.468).5110Research
Speech ActivitiesDemonstration, picketing, leafleting, petition circulation, distribution of written information, speech-making, oral presentation, and similar free expression-related activities. Fundraising, solicitation of donations, and commercial activities involving advertising, marketing, and sales are not considered Speech Activities. Official University Events, such as campus tours designed for the recruitment, enrollment, and admission of students, are not considered Speech Activities.1100Governance/Legal
SponsorAn external entity that provides funding for a sponsored project.5030Research
SponsorEntity providing sponsored project funding to the University.6110Finance
SponsorAn entity that provides money, goods, and/or services to the University in exchange for contractualized monetized acknowledgement or other benefit of the Sponsorship.9180Campus Operations and Facilities
Sponsor/DonorAll governmental entities, including flow through from those entities, are sponsors. Private-sector entities (Individuals, private foundations, corporate foundations, corporations, private agencies, professional associations) may be either donors or sponsors depending on the terms and conditions imposed on the funds.5100Research
Sponsored ProjectA grant, contract, cooperative agreement, sub grant, subcontract, consortium agreement, purchase order, or memorandum of understanding that formalizes the transfer of money or property from a sponsor in exchange for specified activities (e.g., research and development, instruction, public services etc.), and may require specific deliverables such as detailed financial and/or technical reporting by the recipient. Performance is usually to be accomplished within a specified time frame, with payment subject to revocation. It may include provisions related to intellectual property and publication rights. The University’s Office of Sponsored Programs in the Division of Research and Economic and Development is responsible for accepting and administering sponsored projects.5030, 5090, 5100Research
Sponsored ProjectA grant, contract, cooperative agreement, sub grant, subcontract, consortium agreement, purchase order, or memorandum of understanding (hereafter collectively referred to as a “sponsored project”) that formalizes the transfer of money or property from a sponsor in exchange for specified activities (e.g., research and development, instruction, public services etc.), and may require specific deliverables such as detailed financial and/or technical reporting by the recipient. Performance is usually to be accomplished within a specified time frame, with payment subject to revocation. It may include provisions related to intellectual property and publication rights. The University’s Office of Sponsored Programs in the Division of Research and Economic and Development is responsible for accepting and administering sponsored projects.6030Finance
Sponsored ProjectA grant, contract, cooperative agreement, sub-grant, subcontract, consortium agreement, purchase order, or memorandum of understanding that formalizes the transfer of money or property from a Sponsor in exchange for specific activities (e.g. research and development, instruction, public services etc.) and may require specific deliverables such as a detailed financial and/or technical reporting by the recipient.9180Campus Operations and Facilities
Sponsored ProjectA contribution not meeting the definition of gift.11010University Advancement
Sponsored ProjectsResearch, instructional, or other activities related to the mission of Boise State and funded by external agencies or entities. Distinguished from gifts by the nature of the agreement between the university and the external funding agency. The following conditions, while not all-inclusive, characterize a sponsored project agreement:

a. The agreement defines programmatic objectives that are to be accomplished within a specific time frame and budget limit

b. The agreement is issued from a federal, state or other external entity in the form of a grant, contract, or cooperative agreement

c. The agreement requires specific deliverables, such as a detailed technical report of research results or a report of expenditures

d. The agreement requires unspent funds to be returned to the sponsoring agency

e. The agreement requires financial reports of committed University or third-party cost-share

f. The agreement includes a provision for financial or programmatic audits by or on behalf of the sponsor

g. The agreement includes language related to publication restrictions or intellectual property ownership.
6100Finance
Sponsoring Organization/IndividualThe individual or entity responsible for the activity including University-recognized student organizations.1100Governance/Legal
SponsorsEntities awarding sponsored project funds.5100Research
SponsorshipA relationship with an entity where that entity provides money, goods and/or services to the University through a school, college, department, unit, or student organization, and in return, the entity receives a contractual monetized acknowledgement or other quid pro quo benefit of the Sponsorship via television or radio broadcasts, signage, tickets, programs, other print material, the Internet. Sponsorship differs from the corporate Charitable Gift support generated by University Advancement which is generally provided without expectation of quid pro quo benefit.9180Campus Operations and Facilities
Staff MeetingsMeetings of faculty, staff or student employees that are typically short in duration with an agenda of current issues.6280Finance
StalkingStalking is a form of Sexual Harassment. Stalking is a course of conduct directed at a specific person that would cause a reasonable person to feel fear or substantial emotional distress. For the purpose of this definition, a course of conduct is defined as two or more incidents. Stalking behaviors may include, but are not limited to:

Non-consensual communication including, in-person communication, telephone calls, voice messages, text messages, email messages, social networking site postings, instant messages, postings of images or information on websites, written letters or notes, gifts, or any other communications that are undesired and/or place another person in fear;
Following, pursuing, waiting, or showing up uninvited at a workplace, place of residence, classroom, or other locations frequented by the person being targeted;
Surveillance and other types of observation, whether by physical proximity or electronic means;
Trespassing;
Vandalism;
Non-consensual touching;
Direct physical and/or verbal threats against a person being targeted or that person’s friends, family members, or animals;
Gathering of information about a person from that person’s family, friends, co-workers, or classmates;
Manipulating and controlling behaviors such as threats to harm oneself or threats to harm someone close to the target of the behaviors; or
Defamation or slander of the person being targeted.
1065Governance/Legal
Standard HoursRegular expected work hours that are designated for a job, as established by the department for most work weeks over the period of employment.7470Human Resources
StructuresIncludes the framework of, and the space enclosed by, any building, booth, tent, canopy, vehicle, trailer, fence, wall, or similar object or enclosure, including, but not limited to, the football stadium, the tennis complex and the amphitheater. The interiors of University Structures are generally not Public Areas which are freely available for unlimited Speech Activities; however, many rooms and spaces within Structures are reservable for Speech Activities.1100Governance/Legal
StudentAn individual who has applied for and been granted admission by the University. This definition includes an individual who has been suspended or who withdraws or graduates while the Student Code of Conduct process is ongoing. Student status ceases when an individual graduates or formally withdraws from the University (unless there is a pending Student Conduct process ongoing at the time of graduation or formal withdrawal), or an individual is dismissed or expelled for any reason.2020Student Affairs
StudentAny individual who is formally admitted and is or has been in attendance at Boise State University. Does not include applicants for admission nor persons who have been admitted but have not yet registered. Under guidance provided by the Department of Education, all FERPA rights transfer from a parent to a student when a student begins their postsecondary education.2250Student Affairs
Student AccountA student account is the University billing statement assigned to a student and maintained by student financial services.7170Human Resources
Student Conduct AdministratorThe term “Student Conduct Administrator” means the University official authorized and designated by the Vice President for Student Affairs and Enrollment Management for the daily operation of the Student Conduct process including but not limited to:

1. Providing Respondents and Complainants information on Student Conduct processes and procedures;

2. Serving as a Hearing Officer;

3. Serving as the administrator of the Student Conduct process;

4. Attending, assisting, and serving notifications of hearings and decisions of Conduct Bodies;

5. Ensuring official Student Conduct records are maintained;

6. Monitoring sanction(s) compliance; and

7. Coordinating the training and development of Student Conduct bodies.
2020Student Affairs
Student Conduct Process“Student Conduct Process” includes all steps of any process(es) in the Student Code of Conduct used to address student behavior and/or misconduct. A Student Conduct Process is initiated at the time a complaint is received and concludes when the matter is closed by a Student Conduct Administrator or designee or after the Respondent’s completion of all sanctions imposed, if any.2020Student Affairs
Student EmployeeA University student employed in any position as defined in University Policy 7470 (Student Employment) and University Policy 7000 (Position Definitions). Examples of Student Employees in sensitive positions or sensitive locations include, but are not limited to:

An individual supervising, or regularly interacting with, vulnerable individuals or minors;
An individual with direct access to, or control of, cash, checks, credit card account information, or personally-identifiable information which might enable identity theft;
An individual possessing a building master key(s), access to laboratory facilities, access to regulated facilities, access to dorms;
An individual operating University-owned, -leased, or -controlled vehicles; or
An individual with direct access to, or responsibility for controlled substances or hazardous materials.
7005Human Resources
Student EmployeeA student enrolled at the University with at least six (6) credits as an undergraduate student, or five (5) credits as a graduate student, or in the final semester of a degree program registered for all classes required for program completion. The student must regularly attend classes or meet the intent to enroll criteria which means 1) a current student has registered for the next semester, or 2) a new or returning student has current admission status for the next term. Types of student positions include but are not limited to: work study, graduate assistantships, undergraduate student research assistants, or commission based student work.7470Human Resources
Student Employee in Sensitive Positions or Sensitive LocationsUniversity student employed in any position described in Appendix A to University Policy 7005 (Background Verifications).7520Human Resources
Student GroupThe term “Student Group” means a number of individuals who are associated with the University and each other, including athletic teams, student clubs and organizations registered with the University including sororities and fraternities) and groups or clubs not registered with the University.2020Student Affairs
Student Union PatioThe area defined by Bronco Circle to the east, the Student Union Building to the south, Theater Lane to the west, and the grass Intramural Field to the north.1100Governance/Legal
Supplemental Pay CompensationCompensation paid to an employee when all of the following criteria have been met:

It is paid for services rendered during the Base Salary Period; and
It is payment in excess of the employee’s Institutional Base Salary; and
It is paid in connection with Additional Assignments approved in accordance with this policy; and
Is paid from funds administered through the University payroll system.
7195Human Resources
Support AnimalAn animal that provides emotional or other support that improves one or more identified symptoms or effects of a person’s disability. Unlike Service Animals, Support Animals are not required to be trained to perform work or tasks, and they may include species other than dogs and miniature horses. Support Animals could include, but are not limited to domestic dogs, domestic cats, rabbits, companion birds, and other animals commonly kept as Pets.9160Campus Operations and Facilities
Suspected Missing Student (SMS)A student who has been missing for less than 24 hours.12070Campus Safety and Security
Tax-Exempt Bonds and Build America Bonds Issued by the UniversityDebt issued and managed (i) by the university or (ii) by any authority at the request of the university and for which the university pays its pro-rata share of the debt service.6300Finance
Teaching FacultyA faculty position in which the primary responsibility is teaching courses in degree and/or certificate programs for an academic year. Positions include lecturer, clinical faculty, or instructors.4010Academic Affairs - Faculty and Administration
Teaching FacultyA faculty position in which the primary responsibility is teaching courses in degree and/or certificate programs for an academic year to include the titles Lecturer, Clinical, and Instructor Faculty.4290Academic Affairs - Faculty and Administration
Technology FeeThe fee charged for campus technology enhancements and operations.3150Academic Affairs - Student
Telecommunications RoomsEquipment rooms that house network cabling, cross-connect panels, and network electronics. Each building has one entrance facility serving as a point where inter-building entrance cables (fiber) terminate called an entrance facility or a building distribution frame room, and one or more satellite Telecommunication Rooms to re-distribute connections called intermediate distribution frame rooms.8010Information Technology
Temporary Part-Time AppointmentAn arrangement in which the Tenure-Eligible faculty member is otherwise permanently full-time, but reduces to a part-time FTE for a period not to exceed two years in duration.4215Academic Affairs - Faculty and Administration
Temporary SignageSigns placed to inform the campus community and visitors about events and University activities that will be visible for less than 90 days. Signs and postings not affiliated with events on campus or University activities are not covered by this policy, but addressed in University Policy 1100 (Use of University Space).9100Campus Operations and Facilities
TenureA condition of presumed continuous employment following the expiration of a probationary period and after meeting the appropriate criteria. After tenure has been awarded, the faculty member’s service may be terminated only for adequate cause; except in the case of retirement or financial exigency as declared by the State Board of Education; in situations where extreme shifts of enrollment have eliminated the justification for a position; or where the State Board of Education has authorized elimination of or a substantial reduction in a program. Tenure status is available only to eligible, full-time institutional faculty members, as defined by the institution. (For the definition of “adequate cause,” see State Board Policies Section II, Subsection L.)4340Academic Affairs - Faculty and Administration
Tenure-Eligible FacultyA faculty position assigned to an academic department or the university library wherein the incumbent holds academic rank and is eligible for tenure or is tenured.4010Academic Affairs - Faculty and Administration
Tenure-Eligible FacultyA faculty position assigned to an academic department or the University library wherein the incumbent holds academic rank and is eligible for tenure or is tenured.4120, 4460Academic Affairs - Faculty and Administration
Tenure-Eligible FacultyA faculty position assigned to an academic department or the University library wherein the incumbent holds academic rank and is eligible for tenure, or is tenured. Titles in this category are the same as three of the four primary academic ranks defined by the Idaho State Board of Education plus the additional title of distinguished professor. The ranks in ascending order are assistant professor, associate professor, and professor.4290Academic Affairs - Faculty and Administration
Terminal and Printer ProcessingA method of processing credit cards at the University6120Finance
Termination DateIf a graduate assistantship is terminated prior to the last day of the contract period, the termination date is the last day that the terms of the graduate assistantship are in effect.7170Human Resources
The ActsThe Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), and the ADA Amendments Act of 2008.1075Governance/Legal
Third PartyAn individual who is not a Member of the University Community.1060Governance/Legal
Third Party Contracted SecurityA private security firm hired by a party outside the University, generally for a specific event. For example, this would include guest artists or speakers bringing their own private security with them to the University.12130Campus Safety and Security
Third Party RestrictionA restriction preventing a third party to whom education records have been released from releasing or redisclosing the information to anyone except the student or the University or in compliance with FERPA.2250Student Affairs
Threat An expression of intent to cause physical or mental harm. An expression constitutes a threat without regard to whether the party communicating the threat has the present ability to carry it out, and without regard to whether the expression is contingent, conditional, or future.12030Campus Safety and Security
Threatening BehaviorWords or actions that reasonably convey an immediate intent to harm an individual, including oneself.12050Campus Safety and Security
Threatening BehaviorWords or actions that reasonably convey an immediate intent to harm an individual, including oneself.12050Campus Safety and Security
Timely WarningCommunication triggered when a crime is reported and the University determines there is a continuing threat to faculty, staff, students, or visitors. Crime reports do not always require immediate notice (an Emergency Notification), but are released once the pertinent information is available.12090Campus Safety and Security
Timely WarningCommunication triggered when a crime is reported and the University determines there is a continuing threat to faculty, staff, students, or visitors.12110Campus Safety and Security
Travel CostsTravel Costs are the expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on Official University Business (2CFR 200.474 (a)).6180Finance
Tuition and Education FeesThe fee charged for any and all educational costs, including all fees deposited in the unrestricted fund as defined in State Board of Education Policy, Section V.R.3.a. General and Professional-Technical Education and Fees. Tuition and educational fees include, but are not limited to, costs associated with academic services; instruction; the construction, maintenance, and operation of buildings and facilities; student services; or institutional support.3150Academic Affairs - Student
Uniform GuidanceSet of regulations in the Code of Federal Regulations (2 CFR 200), that consolidated and updated federal guidelines governing research administration, including the former Office of Management and Budget Circulars A-110 (Grants and Agreements with Institutions of Higher Education), A-21 (Cost Principles for Educational Institutions), and A-133 (Audit Requirements).6110Finance
UnitA department, office, division, college or other component of the University.6030Finance
UnitA college, department, program, center, club, business service center, office or any other operating unit which is governed by the policies of the University.6120Finance
UnitA college, department, program, or any other operating unit which is governed by the policies of the University.6330Finance
UnitA college, department, program, or any other operating unit which is governed by the policies of the University.6350Finance
UnitCollege, department, center, institute, program or other functional area of the University.9240Campus Operations and Facilities
University ArchivesDocuments or records defined above which have been deposited with the University archivist for permanent preservation and control and to be made available for use in accordance with the provisions under which they have been placed in the archives.1020Governance/Legal
University Art CollectionArtwork owned and cataloged by the University. Artwork may be on a short-term or long-term rotational display, may be stored, or may be placed on permanent public display to meet the University’s cultural mission and strategic goals in University-owned or -operated spaces. Sections of the University Art Collection may be administratively managed by departmental representatives with knowledge of best practices in conservation and storage of collection items.9090Campus Operations and Facilities
University Business DaysMonday through Friday, excluding weekends, official University holidays, and University closures.7520, 7550; 7560Human Resources
University CommunityAll students, faculty, and staff of the University including student, faculty, and staff organizations.1100Governance/Legal
University CommunityThe term “University Community” includes the University, any individual who is a student, staff member, faculty member, employee, affiliate, volunteer, guest, customer, invitee, or other person associated with the University.2020Student Affairs
University ContractContract between two or more parties, one of which is the University (or any of its Units), which obligates the University in any manner or is otherwise intended to have a legal effect. This excludes internal Contracts between one or more Units of the University that do not involve any external entity.6030Finance
University Financial Services (UFS)UFS is a unit within the Vice President and Chief Financial Officer organization. Student Financial Services, within UFS, handles customer support for eCommerce web pages and the Controller’s office is responsible for reconciliation with the bank and other transactional activity.6340Finance
University HousingThe term “University Housing” includes, but is not limited to, all residence halls, University Square buildings, University Suites, Lincoln Townhomes, the Honors College and First-Year Residence Halls, the University Apartments, and any other unit owned or leased by the University for housing students.2020Student Affairs
University OfficialThe term “University Official” includes:

1. Any person employed by the University performing assigned administrative or professional responsibilities. This includes but is not limited to employees of entities such as the Department of Public Safety and persons such as Resident Assistants;

2. Any student who is assigned or appointed as a formal member of a Conduct Body.
2020Student Affairs
University OfficialsAdministrators; faculty; professional staff; academic advisors; clerical or support employees including the Department of Public Safety; volunteers; persons or companies with whom the University has contracted as its agent, acting with a legitimate educational interest, to provide a service instead of using University employees or officials (such as an attorney, auditor, collection agent, or service provider); staff in the Alumni Association; staff at the University Foundation; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.2250Student Affairs
University PersonnelIncludes all current and former University employees, whether permanent, temporary, full-time or part-time, faculty or student employees.1030Governance/Legal
University PremisesThe term “University Premises” includes all land, buildings, facilities, and other property in the possession of, or owned, used, leased, or controlled by the University including, but not limited to, items such as adjacent streets and sidewalks, vehicles, computers, web sites, and University-owned and/or operated computer networks, including wireless internet access.2020Student Affairs
University PremisesThe term “University Premises” includes all land, buildings, facilities, and other property in the possession of, or owned, used, leased, or controlled by the University.12050Campus Safety and Security
University Program(s)Any program or activity the University operates or sponsors where the responsibility for Custody and Control of Minor participant(s) is assumed by the University operated or sponsored program or activity, whether on or off University-owned or –controlled property.12060Campus Safety and Security
University PropertyAll property under the control of the University to include master plan updates as they occur. It includes any property adjacent to campus, or off-campus when associated with the institution.12130Campus Safety and Security
University Sponsored TravelPre-authorized travel that is funded (in part or whole), supported, and/or coordinated by Boise State University. Student travel may be University Sponsored whether or not the travel was pre-authorized.6180Finance
University VehicleA vehicle owned, leased, or otherwise under the control of Boise State University.9040Campus Operations and Facilities
University-Directed MaterialsCopyrightable materials produced by employees where the Natural Person(s) developed the material as part of the course and scope of their specific employment duties. These exclude traditional scholarly publications and Course Materials written by faculty for courses offered by the University to its students.1090Governance/Legal
University-Sponsored MaterialsCopyrightable materials produced by employees or students where the Natural Person(s) made use of state or university resources not openly available to members of the general public in the creation or development of the specific materials. These exclude traditional scholarly publications and Course Materials written by faculty for courses offered by the university to its students.1090Governance/Legal
University-Sponsored or Affiliated Programs or Activities (Programs)Programs or activities that the University operates or sponsors, whether on or off University owned or controlled property, or in which University students, faculty, or staff engage through their University roles.12060Campus Safety and Security
Unmanned AircraftMeans an aircraft operated without the possibility of direct human intervention from within or on the aircraft. See FAA MRA § 331(8); see also 14 C.F.R. § 107.3.12120Campus Safety and Security
Unmanned Aircraft SystemMeans an Unmanned Aircraft and associated elements (including communication links and components that control the Unmanned Aircraft) that are required for the pilot in command to operate safely and efficiently in the national airspace. See FAA MRA § 331(9).12120Campus Safety and Security
UsabilityRefers to how easily, effectively, and efficiently users can utilize a product or system to achieve their goals and how satisfied they are with the experience.8140Information Technology
User Managed ServiceA service where the user is responsible for selecting an Internet Service Provider (ISP), coordinating installation, installing any required software, and paying associated fees.8130Information Technology
UsersRecharge Center customers, which may be referred to individually as an Internal User or an External User.5110Research
UsersAnyone who uses Boise State’s information resources, even if they have no responsibility for managing the resources. Includes students, faculty, staff, contractors, consultants and temporary employees. Responsible for protecting the information resources to which they have access. Their responsibilities cover both computerized and non-computerized information and information technology devices (paper, reports, books, film, microfiche, microfilms, recordings, computers, disks, jump drives/memory sticks, printers, phones, fax machines, etc.) they use or possess. Users must follow the information security practices set by the CISO, as well as any additional departmental or other applicable information security practices.8060Information Technology
Vicinity TravelTravel within a one-hundred (100) driving mile radius of an employee’s Official Station. Safety exceptions to the radius requirement may be granted on a case by case basis.6180Finance
Virtual Payment TerminalWeb-browser-based access to a third-party service provider website to authorize Payment Card transactions when the Merchant manually enters Payment Card data via a securely connected web browser. Unlike physical terminals, Virtual Payment Terminals do not read data directly from a Payment Card.6340Finance
Virtual Private Network (VPN)A secure connection to a private network through a public network.8130Information Technology
VisitorIndividuals who are unpaid invited guests for a temporary length of time; and paid temporary employees, including consultants, interns, researchers or research assistants.7035Human Resources
Voluntary Committed Cost ShareCost sharing specifically pledged by the University on a voluntary basis, (e.g., not required by the Sponsor as a condition of the award) which is quantified in either the proposal budget and/or narrative. It becomes a binding requirement of the award, must be tracked, and may require reporting.6110Finance
Voluntary Uncommitted Cost ShareCost sharing specifically pledged by the University on a voluntary basis which is not required by the Sponsor as a condition of receiving an award. These costs are not quantified in the proposal or award and do not need to be tracked or reported.6110Finance
VolunteerAn individual not employed or compensated by Boise State University who voluntarily and willingly performs a service for, or on behalf of, the University. Examples include, but are not limited to:

An individual assisting with activities that include minors and/or at-risk adults;
An individual spending the night in a situation where minors and/or at-risk adults are present;
An individual in childcare facilities; or
An individual in a sensitive position or in a sensitive location as described in Appendix A to this policy.
7005, 7520Human Resources
Weapon(s)Any animate or inanimate device, instrument, material, or substance used for, or is readily capable of, causing death or serious bodily injury. Any device that is deadly or dangerous, as well as replicas or facsimiles that may be perceived as a Weapon. Includes firearms, knives of any length, conducted energy devices such as stun guns, incendiary devices and explosives.12080Campus Safety and Security
Web DevelopmentThe design, development, implementation, and management of the user interface of the E-Commerce Application such as portable API code or redirect URLs.6340Finance
Wheeled Priority RouteA designated area or designated routes where the primary mode of travel is intended for Personal Conveyance Vehicles.9010Campus Operations and Facilities
WitnessAn individual who may have information relevant to a report of prohibited conduct. A Witness may be a student, an employee or a Third Party.1060Governance/Legal
Work HourWork hour applies to those faculty positions that have hourly expectations. In those circumstances a 1.0 full time equivalency (FTE) would equate to 40 hours per week.4680Academic Affairs - Faculty and Administration
Work HourA 1.0 full time equivalency (FTE) would equate to 40 hours per week.7500Human Resources
Workload ReleaseAn exemption from teaching available to eligible faculty. During this Release, faculty will attend to other reduced workload responsibilities as per department/unit policy.7265Human Resources
WorkplaceThe physical boundaries of the University and all University-owned/controlled property; to include all Boise State premises where the activities of the University are conducted, as well as locations where Employees are representing the University in an Official Capacity.7020Human Resources
WorkplaceAny location operated by Boise State, or where Boise State employees are located for purposes of conducting their duties or university business.12040Campus Safety and Security
Workplace ViolenceAny behavior at work that is violent, threatens violence, coerces, harasses or intimidates others, interferes with an individual’s legal rights of movement or expression, or disrupts the workplace, the academic environment, or the university’s ability to provide services to the public. Examples of Workplace Violence include, but are not limited to:

a. Disruptive behavior that disturbs or interferes with, or prevents normal work or academic activities (such as yelling, verbally abusing others, or waving arms and fists).

b. Intentional physical contact for the purpose of causing harm or nuisance (such as slapping, holding/preventing movement/cornering, punching, striking, shoving, or other physical attack).

c. Menacing, intimidating, or behavior intended to frighten, coerce, or threaten where a reasonable person would interpret such behavior as intent to cause harm to individuals or property or to deter personal movement or expression in an intimidating manner.

d. Domestic Violence as defined in University Policy 1065 (sexual harassment, domestic violence, etc…)

e. In some cases, a violation of University Policy 12080 (campus weapons).
12040Campus Safety and Security
Workshops/ConferencesShort courses conducted by qualified faculty or another expert in a particular field.4070Academic Affairs - Faculty and Administration
Written or In WritingShall include information created, generated, sent, communicated, received, or stored by electronic means, including without limitation email, telecopy, and facsimile transmissions.1090Governance/Legal
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